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Confidentiality Non-disclosure Form

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Confidentiality Non-disclosure Form

This Confidentiality Non-disclosure Form (the "Agreement") is made as of by and between Disclosing Party Name: , with principal place of business at , and Receiving Party Name: , with principal place of business at .

RECITALS

WHEREAS, the Disclosing Party possesses certain confidential and proprietary information relating to its business operations, intellectual property, technical data, financial information and other sensitive materials that are valuable to the Disclosing Party and not generally known to the public (collectively, "Confidential Information");

WHEREAS, the Receiving Party desires to receive and review certain Confidential Information for the limited purpose of evaluating or engaging in a business relationship or transaction with the Disclosing Party (the "Purpose"); and

WHEREAS, the Parties desire to set forth their respective rights and obligations with respect to such Confidential Information.

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITION OF CONFIDENTIAL INFORMATION

For purposes of this Agreement, "Confidential Information" means all non-public information disclosed by the Disclosing Party to the Receiving Party, whether disclosed orally, visually, in writing, electronically or otherwise, that is identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential Information includes, without limitation, business plans, financial statements, forecasts, customer lists, pricing, technical data, software, trade secrets, prototypes and formulations.

2. EXCLUSIONS FROM CONFIDENTIAL INFORMATION

Confidential Information does not include information that: (a) is or becomes generally available to the public through no fault of the Receiving Party; (b) was rightfully in the Receiving Party's possession prior to disclosure by the Disclosing Party as demonstrated by written records; (c) is rightfully received by the Receiving Party from a third party without restriction and without breach of this Agreement; or (d) is independently developed by the Receiving Party without use of or reference to the Disclosing Party's Confidential Information, as evidenced by contemporaneous written records.

3. NON-DISCLOSURE AND NON-USE OBLIGATIONS

The Receiving Party shall (a) hold all Confidential Information in strict confidence and exercise at least the same degree of care to prevent unauthorized disclosure as it uses to protect its own confidential information, but in no event less than reasonable care; (b) not disclose Confidential Information to any person or entity except as expressly permitted in this Agreement; and (c) not use Confidential Information for any purpose other than the Purpose without the prior written consent of the Disclosing Party.

4. PERMITTED DISCLOSURES

The Receiving Party may disclose Confidential Information only to those of its employees, officers, agents, legal advisors and contractors who have a need to know the Confidential Information for the Purpose and who are bound by confidentiality obligations at least as protective as those set forth in this Agreement. The Receiving Party shall be responsible for any breach of this Agreement by such persons.

Notwithstanding the foregoing, the Receiving Party may disclose Confidential Information to the extent required by applicable law, regulation or valid legal process, provided that, where legally permitted, the Receiving Party gives the Disclosing Party prompt written notice and cooperates with any reasonable efforts by the Disclosing Party to seek protective measures or limit the disclosure.

5. TERM; RETURN OR DESTRUCTION

This Agreement shall commence on the Effective Date and shall continue for a period of years unless earlier terminated by mutual written agreement of the Parties. Upon termination or upon written request of the Disclosing Party, the Receiving Party shall promptly return or destroy, at the Disclosing Party's option, all tangible materials and copies containing Confidential Information and certify such return or destruction in writing within thirty (30) days.

6. REMEDIES

The Receiving Party acknowledges that any unauthorized use or disclosure of Confidential Information may cause irreparable harm to the Disclosing Party for which monetary damages would be inadequate. Accordingly, in the event of a breach or threatened breach of this Agreement, the Disclosing Party shall be entitled to seek injunctive relief, equitable remedies and any other relief available at law or in equity, without posting bond. These remedies shall be cumulative and in addition to any other remedies available.

7. MUTUAL OR UNILATERAL

The Parties acknowledge the nature of this Agreement:

This Agreement is mutual: both Parties will be treated as Disclosing and Receiving Parties with respect to information they each disclose.

8. REPRESENTATIONS AND WARRANTIES

Each Party represents and warrants that it has the full right, power and authority to enter into and perform its obligations under this Agreement and that performance will not breach any other agreement or obligation to a third party. THE DISCLOSING PARTY MAKES NO EXPRESS OR IMPLIED WARRANTIES REGARDING THE ACCURACY OR COMPLETENESS OF THE CONFIDENTIAL INFORMATION.

9. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to its conflicts of law principles.

10. NOTICES

Notices to Disclosing Party

Notices to Receiving Party

All notices required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, by recognized overnight courier, or three (3) business days after being deposited in the mail, postage prepaid, and addressed to the Parties at the addresses set forth above or to such other address as a Party may designate by notice hereunder.

11. AMENDMENTS; WAIVER; SEVERABILITY

Any amendment or modification of this Agreement must be in writing and signed by authorized representatives of both Parties. No failure or delay by either Party in exercising any right under this Agreement shall operate as a waiver of such right. If any provision of this Agreement is held to be invalid, illegal or unenforceable in any respect, the remaining provisions shall remain in full force and effect and the Parties shall negotiate in good faith to replace the invalid provision with a valid provision that achieves the Parties' intent to the greatest extent possible.

12. COUNTERPARTS; ENTIRE AGREEMENT

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous negotiations, agreements and understandings, whether written or oral, between the Parties relating thereto.

13. ADDITIONAL PROVISIONS

The Receiving Party shall maintain records of persons who receive Confidential Information and shall provide such records to the Disclosing Party upon reasonable request. The Parties agree that monetary damages may be insufficient to remedy a breach and that specific performance and injunctive relief may be appropriate remedies in addition to other legal remedies.

DESCRIPTION OF CONFIDENTIAL INFORMATION (OPTIONAL)

Disclosing Party:

By:

Date:

Receiving Party:

By:

Date:

Enter text✕

What the Confidentiality Non-disclosure Form Is and when it’s used

A Confidentiality Non-disclosure Form (commonly called an NDA) is a written agreement that limits disclosure and use of defined confidential information between parties. NDAs establish what information is protected, set permitted uses, specify the agreement term, and allocate remedies for unauthorized disclosure. In business contexts NDAs are used for contract negotiations, mergers, vendor onboarding, employment, and product development. The document can be executed in hard copy or electronically, subject to U.S. e-signature laws, and may be combined with ancillary terms such as non-compete or assignment clauses when appropriate.

Why you should use a Confidentiality Non-disclosure Form

An NDA preserves trade secrets and sensitive data, clarifies each party’s obligations, and creates enforceable remedies for misuse. It reduces legal uncertainty during negotiations and supports regulatory compliance when handling protected material such as PHI or financial data.

Why you should use a Confidentiality Non-disclosure Form

Who commonly prepares and signs NDAs

NDAs are used across business functions and organization sizes; the signers and preparers vary by role.

  • General counsel, contract managers and procurement teams who draft and approve confidentiality terms for organizational use.
  • Founders, business development and product teams who share technical roadmaps, prototypes, or financial forecasts during diligence.
  • Employees, contractors, vendors and consultants who receive access to confidential information under defined restrictions.

Selecting the right signatory and internal approver ensures enforceability and accurate obligations for each party.

Typical signatories and reviewers

General Counsel

Legal leaders review NDA scope, carve-outs, and remedies. They ensure obligations, definitions, and governing law align with corporate risk tolerance and compliance requirements.

Business Owner

Program or product owners specify the confidential information and business purpose. They confirm operational controls for access, marking, and destruction of protected materials.

Core components of a professional Confidentiality Non-disclosure Form

A comprehensive NDA clearly defines scope and expectations. Each component below helps preserve confidential status and sets practical rules for handling protected information.

Parties

Full legal names and entity types for all disclosing and receiving parties.

Definition of Confidential Information

Precise categories and examples of protected information; exclude public or previously known data.

Permitted Use

Specific purposes the recipient may use the confidential information for, limiting broader use.

Term and Return

Duration of confidentiality and procedures for return or destruction at termination.

Remedies

Injunctive relief, monetary damages, and allocation of legal fees for breaches.

Governing Law

Choice of state law and dispute resolution method for interpretation and enforcement.

Step-by-step: preparing and executing an NDA

Complete a clear, enforceable NDA by following these sequential actions before sharing confidential material.

  • 01
    Identify Parties: Confirm legal names and authority to bind the organization.
  • 02
    Define Information: Specify what is confidential and exclude public or prior knowledge.
  • 03
    Set Terms: Choose duration, permitted use, and return or destruction procedures.
  • 04
    Obtain Signatures: Have authorized representatives sign and date, using electronic or wet signatures.

Where to send and how processing typically works

Routing, signing, and storage choices determine speed and legal auditability; many organizations use digital workflows to track execution.

  • Send to Signers: Email or secure link delivers the document for signature.
  • Authenticate: Signers confirm identity using email, SMS code, or stronger methods.
  • Sign and Date: Signers review, sign, and date; platform captures audit trail.
  • Store Securely: Saving an executed copy and audit record preserves evidence of agreement.

Typical online workflow settings for NDAs

Configure the online signing workflow to balance signer convenience and authentication level required for your risk profile.

Field Configuration
Authentication Email link, SMS code, or KBA for higher assurance
Templates Pre-built NDA templates reduce drafting errors and speed repeat use
Bulk Send Use for one-to-many standard disclosures or vendor onboarding
Storage Encrypted cloud storage with access logging and retention rules

Technical and platform considerations for electronic execution

Choose platforms that meet your authentication, audit trail, and integration requirements before sending NDAs for signature.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email/SMS/KBA and SSO options

Timing and typical deadlines for NDA workflows

NDAs have few statutory filing deadlines, but internal timing matters for investigations, audits, and contract cycles.

Effective Date:

Set explicitly using MM/DD/YYYY to mark when protections begin.

Signature Window:

Allow a reasonable window (e.g., 7–30 days) for all parties to sign.

Review Period:

Allow internal legal review time before sending—typically 2–5 business days.

Notice Periods:

Specify required advance notice for disclosures or termination where applicable.

Retention Trigger:

Retention obligations begin at termination or last disclosure date.

Common mistakes to avoid when preparing an NDA

  • Overly broad definitions that sweep in public or independently developed information and undermine protection.
  • Missing or inconsistent party names creating ambiguity about who has rights or obligations under the agreement.
  • No specified permitted use or purpose, which can make enforcement of non-use obligations difficult.
  • Failing to capture execution evidence (dates, signatures, audit trail), weakening proof of agreement in disputes.

Potential legal consequences of a weak or incorrectly executed NDA

Injunctive Relief: Court-ordered stop to misuse
Monetary Damages: Compensatory and possibly punitive damages
Attorney Fees: Fee-shifting where contract allows
Contract Termination: Loss of business relationship
Regulatory Fines: For mishandled regulated data
Reputational Harm: Loss of trust and future opportunities

eSignature pricing and capability snapshot for NDA workflows

Compare core starting prices and high-level capabilities for common eSignature providers. signNow is listed first per platform comparison rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Confidentiality Non-disclosure Forms

Answers to common technical, legal, and process questions about NDAs, electronic execution, and enforceability.


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