Establishing secure connection…Loading editor…Preparing document…

Confidentiality Waiver Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Confidentiality Waiver Agreement

This Confidentiality Waiver Agreement (the Agreement) is entered into as of by and between Disclosing Party: with principal address at (the Discloser), and Receiving Party: with principal address at (the Recipient). Discloser and Recipient are each a Party and together the Parties.

Recitals

WHEREAS, Discloser possesses certain confidential, proprietary or otherwise sensitive information relating to its business, products, operations and customers, the disclosure of which is ordinarily protected by confidentiality obligations (the Confidential Information);

WHEREAS, the Parties desire for Discloser to permit limited disclosure or use of certain specified Confidential Information for a defined purpose, and Discloser is willing to effect a waiver of confidentiality with respect to such specified information under the terms and conditions set forth herein; and

WHEREAS, the Parties intend that this Agreement govern the scope, duration and limitations of any waiver of confidentiality and the respective rights and obligations of the Parties arising from such waiver.

NOW, THEREFORE

In consideration of the mutual covenants and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. Definitions

1.1 "Confidential Information" means all non-public information, whether oral, written, electronic or otherwise, disclosed by Discloser to Recipient that is identified as confidential or which a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure.

1.2 "Waived Information" means the subset of Confidential Information described by Discloser below which Discloser elects to waive in whole or in part under the terms of this Agreement.

2. Waiver

2.1 Discloser hereby voluntarily and expressly waives any and all confidentiality rights, claims, and restrictions it may have with respect to the Waived Information solely to the extent necessary to permit Recipient to use, disclose, reproduce and otherwise exploit the Waived Information for the Purpose set forth above, subject to the limitations set forth in this Agreement.

2.2 The waiver provided in this Section 2 is limited to the specific Waived Information described in the Description of Waived Information and does not operate to waive or diminish Discloser's confidentiality rights in any other Confidential Information of Discloser.

3. Limitations and Exclusions

3.1 The waiver shall not apply to information that: (a) was known to Recipient prior to disclosure by Discloser without obligation of confidentiality; (b) is or becomes publicly available through no breach of this Agreement by Recipient; (c) is lawfully obtained by Recipient from a third party without confidentiality obligations; or (d) is independently developed by Recipient without use of or reference to Discloser's Confidential Information.

3.2 If Recipient is compelled by law, regulation or order of a court or other body of competent jurisdiction to disclose any Waived Information beyond the scope of this waiver, Recipient shall provide Discloser with prompt written notice of such requirement to the extent permitted, and shall cooperate with Discloser, at Discloser's expense, in any lawful effort by Discloser to seek protective relief or limit disclosure.

4. Recipient Obligations

4.1 Except as expressly permitted by this Agreement, Recipient shall not disclose, publish or otherwise make available any Confidential Information of Discloser. Recipient shall use commercially reasonable measures to protect Confidential Information, which measures shall be no less protective than those used to protect Recipient's own confidential information of similar nature.

4.2 Recipient shall limit disclosure of Waived Information to those of its employees, agents, advisors or permitted third parties who have a need to know for the Purpose and who are bound to confidentiality obligations at least as protective as those herein, except where the waiver expressly permits broader disclosure.

5. No License; No Transfer of Ownership

Nothing in this Agreement shall be construed as granting any express or implied license or other intellectual property rights to Recipient in respect of Discloser's Confidential Information except as expressly set forth in Section 2. All rights not expressly granted are reserved by Discloser.

6. Return or Destruction

Upon termination of this Agreement or upon written request by Discloser, Recipient shall, at Discloser's option, return or destroy all tangible materials containing Confidential Information, except to the extent that any Waived Information has been validly disclosed in accordance with this Agreement or to the extent retention is required by applicable law or Recipient's internal record retention policies; provided that in such case Recipient shall continue to treat retained Confidential Information in accordance with the obligations of this Agreement.

7. Representations and Warranties

7.1 Discloser represents and warrants that it has the full right, power and authority to grant the waiver described herein with respect to the Waived Information.

7.2 EXCEPT AS EXPRESSLY PROVIDED IN SECTION 7.1, THE WAIVER AND ALL CONFIDENTIAL INFORMATION ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE.

8. Indemnification

Recipient shall indemnify, defend and hold harmless Discloser from and against any and all losses, liabilities, damages, costs and expenses (including reasonable attorneys' fees) arising out of Recipient's breach of this Agreement or unauthorized disclosure or use of Confidential Information, except to the extent such losses result directly from Discloser's breach of its representations or intentional misconduct.

9. Remedies

The Parties acknowledge that a breach of this Agreement may cause irreparable harm for which monetary damages would be an inadequate remedy. Accordingly, Discloser shall be entitled to seek injunctive or other equitable relief in addition to any other available remedies at law or in equity.

10. Term and Termination

10.1 This Agreement shall become effective on the Agreement Date and shall remain in effect until unless earlier terminated by mutual written agreement of the Parties.

10.2 Termination of this Agreement shall not relieve any Party of obligations accrued prior to termination or obligations that by their nature survive termination.

11. Notices

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and delivered to the addresses below by hand, nationally recognized overnight courier, certified mail (return receipt requested) or email with confirmation of receipt.

12. Governing Law; Venue

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of laws principles. The Parties consent to exclusive jurisdiction and venue in the state and federal courts located in that state for any dispute arising out of this Agreement.

13. Entire Agreement; Amendments; Severability; Counterparts

13.1 This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, agreements, representations and warranties, whether written or oral.

13.2 No amendment, modification or waiver of any provision of this Agreement shall be effective unless in a writing signed by both Parties.

13.3 If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall remain in full force and effect, and the Parties shall negotiate in good faith a valid substitute provision that most nearly effects the Parties' intent.

13.4 This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures transmitted by electronic means shall be effective as originals.

14. Additional Provisions

Discloser - Print Name:

By:

Date:

Recipient - Print Name:

By:

Date:

Enter text✕

What a Confidentiality Waiver Agreement Is

A Confidentiality Waiver Agreement is a bilateral or unilateral legal instrument in which one party consents to limited disclosure of information that would otherwise be protected by a nondisclosure obligation. Commonly used to permit targeted disclosures for compliance, litigation, examinations, or third-party reviews, the waiver defines scope, duration, permitted recipients, and any conditions tied to the release. In U.S. transactions the agreement should align with ESIGN and UETA where electronic execution is used and specify applicable governing law and retention responsibilities.

Why a Confidentiality Waiver Agreement Matters

A clear waiver documents consent to share sensitive material while limiting liability, clarifying scope, and setting recordkeeping rules. It reduces disputes about authorization, provides evidence of informed consent, and lets organizations comply with sector rules such as HIPAA or financial privacy requirements when needed.

Why a Confidentiality Waiver Agreement Matters

Typical parties and roles that use this waiver

Organizations and individuals use confidentiality waivers to permit specific, time-limited disclosures while preserving other confidentiality obligations.

  • Real estate brokers and title companies for limited disclosure during due diligence and closings.
  • Healthcare providers and insurers when authorizing limited data sharing under HIPAA-compliant processes.
  • Corporate counsel and finance teams for audits, M&A due diligence, or regulatory submissions.

Tailor the waiver to the parties, the nature of the information, and any statutory privacy requirements that apply to the industry.

Step-by-step: completing a Confidentiality Waiver Agreement

Complete the waiver in logical order to ensure clarity: identify parties, define scope, set limits, and obtain valid signatures.

  • 01
    Draft: Prepare a draft that clearly states purpose and limitations.
  • 02
    Identify Parties: Use full legal names and roles for each signatory.
  • 03
    Define Scope: Specify information types, recipients, and permitted uses.
  • 04
    Execute: Sign using an accepted method and retain the executed copy.

How the waiver process typically flows

A standard execution workflow reduces delays and supports auditability for later review or compliance checks.

  • Prepare Document: Finalize language and attachments before routing.
  • Assign Signers: Add signer emails and signing order if required.
  • Authenticate: Use email/SMS code or stronger methods for identity verification.
  • Record: Capture timestamp, IP, and audit trail for retention.

Common online workflow settings for waivers

Configure the digital workflow to mirror the legal requirements and recordkeeping expectations for the waiver.

Field Configuration
Signature Type Electronic signature with audit trail
Authentication Email link, SMS code, or KBA as needed
Conditional Fields Show specific clauses only when relevant
Retention Rule Store executed copy for required period

Technical considerations for digital completion

Ensure the platform you use supports audit trails, retains copies per your retention policy, and can produce a certificate of completion for the executed waiver.

  • File Formats: PDF or DOCX preferred
  • Integrations: CRM and cloud storage linkable
  • Authentication: Email, SMS, or KBA available

Comparing eSignature vendors for Confidentiality Waivers

High-level vendor differences relevant to executing waivers electronically. signNow appears first per table rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card required Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Security and compliance controls to include

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IP, and action log retained
BAA Requirement: HIPAA requires a signed BAA for covered entities
Access Controls: Role-based access and least-privilege policies
Certifications: SOC 2 Type II and ISO 27001 available
Authentication: Email, SMS, or stronger multi-factor options

Key legal risks of an improperly drafted waiver

Unenforceable Waiver: Court may void vague or overly broad waivers
HIPAA Violation: Unauthorized PHI release can trigger fines
Contract Damages: Breach claims may result in monetary liability
Evidence Issues: Poor recordkeeping undermines proof of consent
Signature Disputes: Mismatched signer identity can void execution
Statute Limits: Statute of limitations affects remedial claims

Common preparation and execution mistakes to avoid

  • Leaving the waiver scope undefined or using blanket language that permits unbounded disclosures creates enforceability risk and increases litigation exposure.
  • Failing to identify the correct legal parties and corporate signatories can invalidate the waiver for affiliates or successor entities.
  • Neglecting required consumer disclosures under ESIGN for financial or healthcare contexts may mean consent was not validly obtained.
  • Relying on a scanned signature without audit data for high-stakes disclosures increases the chance of successful repudiation.

Frequently asked questions about Confidentiality Waiver Agreements

Answers to frequent operational and legal questions about drafting, signing, and enforcing waivers in the United States.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users