Can the Annexure be e-signed?

Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA, electronic signatures are valid when intent, consent, attribution, and retention are evidenced. Exceptions such as wills or certain court filings apply; consumer-facing financial or healthcare records may require disclosures and consent.

Is notarization required?

Not necessarily. Most consignment annexures do not require notarization unless state law or the underlying transaction treats the document as a deed or requires acknowledgment. Remote online notarization (RON) is available in most states but requirements vary — verify state notary rules before proceeding.

Who can sign on behalf of an entity?

An authorized officer or agent with corporate authorization or a power of attorney can sign for an entity. For corporations, record a board resolution or corporate certificate when necessary; confirm signer capacity in the signature block to avoid enforceability issues.

How to amend the annexure?

Use written amendment signed by both parties referencing the original annexure and effective date. Include changes tracked with revised SKU lists and settlement adjustments. Electronic signatures are acceptable if they meet ESIGN/UETA criteria and any required disclosures were provided.

How long to retain executed annexures?

Keep originals for contract term plus at least three years; federal standards require three years for IRS but specific industries like healthcare require six years under HIPAA (45 CFR §164.530(j)). Consult counsel for state variations.

Can I use a template for multiple consignments?

Yes. Templates and variable annexures reduce drafting time; include conditional fields for SKU variations, automated inventory imports, and bulk-send functionality. Ensure each executed annexure references the controlling master consignment agreement and is individually dated and signed.

Electronic Signature
Templates
Miscellaneous
Consignment Agreement Annexure

Consignment Agreement Annexure

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CONSIGNMENT AGREEMENT ANNEXURE

WHEREAS

Consignor: , having its principal address at , is the owner of certain goods intended for sale on consignment.

Consignee: , having its principal address at , operates a commercial outlet and agrees to exhibit and sell the Consignor's goods under the terms set forth in this Annexure and the primary Consignment Agreement.

This Annexure sets out the specific inventory, pricing, reporting, payment and operational arrangements supplementing the primary Consignment Agreement between the parties.

SCOPE OF WORK

Description of Consigned Goods and Services

INVENTORY DETAILS (ANNEXURE A)

The following items are delivered to the Consignee on the terms of the Agreement. Parties may attach additional sheets conforming to this format.

Item Description	SKU	Quantity	Reserve Price	Commission Rate

PAYMENT TERMS

Commission payable to Consignee: . Net proceeds from sales shall be remitted to Consignor in accordance with the schedule below, subject to permitted deductions.

Payment schedule

Late payment fee: on any undisputed overdue amounts. Parties agree that disputed items shall be promptly investigated in good faith.

Minimum guaranteed remittance (if any)

TERM AND TERMINATION

Term commencement date: . Term expiration date: .

Either party may terminate this Annexure for convenience upon written notice of days to the other party. For material breach, the non-breaching party may terminate upon written notice if the breach is not cured within days following receipt of notice describing the breach.

CONFIDENTIALITY

Each party shall keep confidential all non-public commercial information of the other party obtained under this Annexure, shall not disclose such information except to its employees and advisors who have a need to know, and shall use such information only for performance under this Annexure. This obligation survives termination for a period of three (3) years.

REPORTING, RECONCILIATION AND INSURANCE

Consignee will provide detailed sales reports at the cadence described in the Payment schedule. The Consignor shall have the right to audit inventory and sales records upon providing reasonable written notice. Inventory reconciliation shall occur at least .

Risk of loss: Title to consigned goods remains with Consignor until sale; however, risk of loss while on Consignee premises shall be the responsibility of , except for loss due to the other party's negligence.

Insurance provider and policy number

Inspection and returns

GOVERNING LAW AND DISPUTE RESOLUTION

This Annexure shall be governed by and construed in accordance with the laws of . Any dispute arising under this Annexure shall be resolved in the courts located within that jurisdiction, to the exclusion of other venues, except where mandatory law requires otherwise.

ENTIRE AGREEMENT

This Annexure, together with the primary Consignment Agreement and any attachments referenced herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations and agreements. Any amendment must be in writing and signed by authorized representatives of both parties.

Consignor

Printed Name:

By:

Date:

Consignee

Printed Name:

By:

Date:

What the Consignment Agreement Annexure Is

Consignment Agreement Annexure is a supplemental schedule attached to a consignment contract that specifies items placed on consignment, responsibilities, payment terms, inspection and return procedures, insurance, and termination mechanics. It clarifies title transfer, risk of loss, reporting cadence, and inventory reconciliation methods to reduce disputes and enable operational consistency. Annexures are commonly used to list SKU-level details, minimum sale thresholds, fees, and reporting templates while preserving the main agreement's commercial and legal terms in a single executable package for clarity.

Why a Clear Annexure Matters

A Consignment Agreement Annexure reduces ambiguity on inventory ownership, payment timing, and liability for loss, improving enforceability and operational handoffs. Clear annexures shorten dispute resolution, simplify audits, and help parties meet regulatory and tax reporting obligations under U.S. law.

Who Typically Completes a Consignment Annexure

Typical parties who complete a Consignment Agreement Annexure include consignors, consignees, and third-party logistics providers.

Manufacturers and wholesalers using consignment to expand retail distribution without immediate revenue recognition.
Retailers accepting goods on consignment who need inventory, payment, and return terms documented.
Logistics, warehousing, and marketplace platforms that reconcile sales, fees, and shipment responsibilities.

Legal, accounting, and operations teams should review annexures jointly to align reporting, tax treatment, insurance coverage, and dispute procedures.

Core Sections to Include in the Annexure

Core sections define scope, inventory lists, payment terms, risk allocation, reporting cadence, and termination remedies tailored to the consignment relationship.

Scope

Describe which goods are consigned, territorial limits, duration, and any excluded products or sub-categories; attach SKU-level appendices or spreadsheets where applicable to avoid ambiguity during execution.

Inventory List

Provide line-item details: SKU, description, quantity, unit price, lot numbers, and serial numbers; include responsibility for tagging and inventory audits with scheduled reconciliation procedures and reporting templates.

Payment Terms

Specify commission rates, payment schedule, invoicing requirements, reserve or holdback amounts, responsibility for sales tax collection, and remedies for unpaid amounts including dispute resolution for chargebacks.

Risk Allocation

Allocate title transfer points, insurance requirements, liability for loss or damage, freight responsibility, and who bears shrinkage or obsolescence costs and specify required coverage limits and certificate delivery timelines.

Reporting

Define sales reporting frequency, data format (CSV or spreadsheet), reconciliations, inventory returns reporting, and how adjustments or credits are documented, including field mapping, identifiers, and automated feed or manual upload procedures.

Termination

Describe termination triggers, notice periods, inventory return mechanics, final accounting, dispute resolution path, and post-termination obligations, including timelines, transport responsibility, and final settlement calculations promptly.

Step-by-Step: Prepare and Execute the Annexure

Follow these steps to prepare, review, and finalize a Consignment Agreement Annexure for accurate execution and recordkeeping.

01

Draft: Populate scope, inventory, pricing, and reporting fields.
02

Review: Legal and accounting teams check tax and liability language.
03

Sign: Collect authorized signatures; capture dates and signer capacity.
04

Store: Save signed annexure with audit trail and backup copy.

How to Configure an Online Annexure Workflow

Configure an online annexure workflow to collect fields, manage reviewers, and route signed copies to accounting and warehousing systems.

Field	Configuration
Signer Authentication	Email link, SMS code, or KBA
Routing Order	Sequential or parallel signer order
Auto-Export	Send final PDF to SFTP or cloud
Notifications	Email alerts and reminders for pending signers

Digital Execution and Integration Considerations

Digital execution requires eSignature platform support, secure storage, integrations to accounting systems, and optional advanced authentication for high-value consignments.

Document Formats: PDF, DOCX, and spreadsheet support
Integrations: Salesforce, NetSuite, Google Workspace, Box
Authentication: Email, SMS, SSO, or KBA options

Where to Send and File Executed Annexures

This section outlines submission flow: who receives executed annexures and where to file originals and electronic copies for compliance.

Consignor: Retains original signed annexure for accounting and tax records.
Consignee: Stores electronic copy; uses annexure for inventory and sale reconciliation.
Accounting: Receives invoices, sales reports, and final settlement statements.
Regulatory: Keep copies for tax audits and compliance checks.

Common Timing Items and Deadlines

Typical timing items include reporting schedules, payment due dates, inventory audits, termination notices, and retention obligations tied to tax and regulatory deadlines.

Reporting Frequency:

Monthly or quarterly sales and inventory reports as specified.

Payment Terms Due:

Net 30, net 45, or other agreed payment schedule.

Inventory Audit:

Annual or periodic reconciliation and physical count requirements.

Notice Periods:

Termination or recall notice periods are typically 30–90 days.

Retention Obligations:

Keep records per tax and industry retention rules, often three years.

Common Preparation Mistakes to Avoid

Using vague product descriptions or omitting SKU details causes inventory mismatches and tax reporting errors during reconciliation and audits.
Failing to specify title transfer or insurance terms leads to disputes about liability for damaged or lost consigned goods.
Missing signatures, unsigned annexures, or inconsistent signer capacities can invalidate enforcement and complicate tax documentation.
Not aligning reporting formats with accounting systems forces manual rework, increases errors, and delays settlements between parties.

Potential Legal and Financial Risks

Tax Penalties: Incorrect reporting triggers IRS penalties and backup withholding

Breach Damages: Compensatory damages and attorney's fees possible

Inventory Loss: Party may bear shrinkage or write-offs

Insurance Gaps: Uninsured loss can shift full liability

Payment Delays: Interest and late fees accrue

Regulatory Fines: Noncompliance with labeling or safety rules

Security and Compliance Essentials

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Access Controls: Role-based permissions and SSO options

Audit Trail: Timestamps, IP, and action history

HIPAA: BAA available for protected health information

ESIGN/UETA: E-signature legal compliance for U.S. transactions

Retention: Secure storage with export and archive options

eSignature Pricing and Feature Comparison

Pricing and capability comparison of common eSignature vendors for executing Consignment Agreement Annexures; signNow appears first for cost and compliance reference.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions About Annexure Execution

Frequently asked questions address execution, e-signature legality, notarization, signatory authority, amendment, and storage of Consignment Agreement Annexures.

Need help? Contact support

Can the Annexure be e-signed?
Yes. Under the ESIGN Act (15 U.S.C. ch. 96) and UETA, electronic signatures are valid when intent, consent, attribution, and retention are evidenced. Exceptions such as wills or certain court filings apply; consumer-facing financial or healthcare records may require disclosures and consent.
Is notarization required?
Not necessarily. Most consignment annexures do not require notarization unless state law or the underlying transaction treats the document as a deed or requires acknowledgment. Remote online notarization (RON) is available in most states but requirements vary — verify state notary rules before proceeding.
Who can sign on behalf of an entity?
An authorized officer or agent with corporate authorization or a power of attorney can sign for an entity. For corporations, record a board resolution or corporate certificate when necessary; confirm signer capacity in the signature block to avoid enforceability issues.
How to amend the annexure?
Use written amendment signed by both parties referencing the original annexure and effective date. Include changes tracked with revised SKU lists and settlement adjustments. Electronic signatures are acceptable if they meet ESIGN/UETA criteria and any required disclosures were provided.
How long to retain executed annexures?
Keep originals for contract term plus at least three years; federal standards require three years for IRS but specific industries like healthcare require six years under HIPAA (45 CFR §164.530(j)). Consult counsel for state variations.
Can I use a template for multiple consignments?
Yes. Templates and variable annexures reduce drafting time; include conditional fields for SKU variations, automated inventory imports, and bulk-send functionality. Ensure each executed annexure references the controlling master consignment agreement and is individually dated and signed.

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