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Construction Building Contract

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Construction Building Contract

This Construction Building Contract (the "Contract") is made and entered into as of by and between Owner Name: , Owner Address: ("Owner"), and Contractor Name: , Contractor Address: ("Contractor").

RECITALS

WHEREAS, Owner desires construction, improvement and completion of certain work described as: Project Description: located at Project Address: (the "Project");

WHEREAS, Contractor represents that it possesses the skill, experience, equipment and licenses necessary to perform the Work in accordance with the terms and specifications set forth in this Contract and the Contract Documents; and

WHEREAS, Owner and Contractor desire to set forth their respective rights and obligations with respect to the performance, payment and administration of the Work.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Contract Documents" means this Contract, drawings, specifications, addenda, change orders and other documents incorporated by reference. 1.2 "Work" means the construction and related services to be performed by Contractor as set forth in the Scope of Work.

2. SCOPE OF WORK

Contractor shall furnish all labor, materials, equipment and supervision necessary to complete the Work described in the Contract Documents in a good and workmanlike manner in accordance with customary industry standards. Contractor shall perform the Work in compliance with all applicable building codes, laws and regulations.

3. CONTRACT SUM; PAYMENT

3.1 Contract Sum. Owner shall pay Contractor for the performance of the Work the Contract Sum of $ (the "Contract Sum"), subject to additions and deductions pursuant to the Contract Documents.

3.2 Payment Schedule. Payments shall be made in accordance with the Payment Schedule set forth below. Contractor shall submit invoices and progress applications as required. Owner shall make payment within days after receipt of a proper invoice.

3.3 Retention. Owner may retain of each progress payment until final completion and acceptance of the Work.

4. TIME FOR COMPLETION

Contractor shall commence the Work on or about and shall achieve Substantial Completion by . Time is of the essence. Contractor shall promptly notify Owner of any events likely to cause delay.

4.1 Liquidated Damages. If Contractor fails to achieve Substantial Completion by the Contract Completion Date, Contractor shall pay Owner liquidated damages in the amount of $ per calendar day, which the parties agree is a reasonable estimate of Owner's probable loss.

5. CHANGES; CHANGE ORDERS

No change in the Work shall be made except pursuant to a written Change Order signed by Owner and Contractor describing the change, adjustment to the Contract Sum and any adjustment to the Contract Time. The Contractor shall proceed with changed Work only after receipt of such written Change Order.

6. SUBCONTRACTORS; PERSONNEL

Contractor shall be responsible for the acts and omissions of its subcontractors and their agents and employees. Contractor shall ensure that all subcontractors are properly licensed and carry insurance as required by this Contract.

7. PERMITS; LAWS; SAFETY

Contractor shall obtain and pay for all permits, inspections and approvals required for performance of the Work, unless otherwise expressly provided. Contractor shall comply with all applicable laws, ordinances and safety requirements, and shall maintain safe work practices.

8. INDEMNIFICATION

Contractor shall indemnify, defend and hold harmless Owner, its agents and employees from and against all claims, losses, damages, liabilities and expenses, including reasonable attorneys' fees, to the extent caused by Contractor's negligent performance of the Work or breach of this Contract, except to the extent caused by the negligence or willful misconduct of Owner.

9. INSURANCE AND BONDS

Contractor shall procure and maintain insurance of the types and limits customarily required for construction projects of similar size and scope, including commercial general liability, workers' compensation and automobile liability. Contractor shall furnish certificates evidencing such coverage prior to commencement of Work. If required by Owner, Contractor shall provide performance and payment bonds in amounts equal to the Contract Sum.

10. WARRANTIES

Contractor warrants that all materials and workmanship furnished under this Contract will be free from defects for a period of from the date of Substantial Completion, unless a longer period is required by the Contract Documents or law. Remedies for breach of warranty shall include repair or replacement at Contractor's expense.

11. TERMINATION

Owner may terminate this Contract for cause if Contractor materially breaches this Contract and fails to cure within days after written notice. Owner may also terminate for convenience upon written notice; in such event Contractor shall be entitled to payment for Work performed and reasonable demobilization costs.

12. DISPUTE RESOLUTION

The parties shall attempt in good faith to resolve disputes arising under this Contract. If a dispute cannot be resolved within thirty (30) days, the parties agree to submit the dispute to binding arbitration administered by a neutral arbitrator in accordance with customary arbitration rules. Judgment upon any award may be entered in any court of competent jurisdiction.

13. NOTICES

All notices required or permitted under this Contract shall be in writing and shall be delivered by hand, certified mail (return receipt requested), or nationally recognized overnight courier to the addresses below or such other address as a party may specify in writing.

14. AMENDMENTS

This Contract may be amended only by a written instrument signed by both parties. No oral modification shall be binding.

15. WAIVER

Failure by either party to enforce any provision of this Contract shall not constitute a waiver of that or any other provision. Any waiver must be in writing and signed by the waiving party.

16. GOVERNING LAW

This Contract shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles.

17. ENTIRE AGREEMENT

This Contract, together with the Contract Documents, represents the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral.

18. SEVERABILITY

If any provision of this Contract is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect and shall be construed to effectuate the original intent of the parties to the extent possible.

19. COUNTERPARTS; EXECUTION

This Contract may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument. Signatures transmitted by facsimile or electronic image shall be binding for all purposes.

CERTIFICATIONS AND REPRESENTATIONS

Each party represents and warrants that it has full power and authority to enter into this Contract and to perform its obligations hereunder, that the individual signing this Contract on its behalf is duly authorized, and that no consents or approvals are required that have not been obtained.

Owner

Party Label:

By:

Date:

Contractor

Party Label:

By:

Date:

Enter text✕

What a Construction Building Contract Covers

A Construction Building Contract is a written agreement that sets the legal and operational terms between an owner and a contractor for construction work. Typical provisions cover scope of work, contract price, schedule, progress payments, change orders, insurance and indemnity, dispute resolution, and termination. Well-drafted contracts allocate risk, specify performance standards, and attach exhibits such as plans, specifications, and payment schedules so obligations and remedies are clear for both parties throughout the project lifecycle.

Why a Clear Contract Matters for Construction Projects

A clear Construction Building Contract reduces disputes, protects payment rights (including lien and bond claims), clarifies scope and schedule, and provides contractual remedies for delays or defects. Precise terms preserve financing and insurance coverage and make enforcement and claims resolution more straightforward if disagreements arise.

Why a Clear Contract Matters for Construction Projects

Who Usually Prepares and Signs These Contracts

Several parties commonly complete or sign construction contracts depending on project size and delivery method.

  • Owner/developer: Prepares procurement requirements and approves contract terms; often engages counsel or a contract administrator to protect financial and completion interests.
  • General contractor: Reviews scope, price, schedule, and risk allocation; often requests clarifications or submits proposed change-order language before signing.
  • Subcontractor/supplier: Signs work packages or purchase orders referencing the main contract and conforms to flow-down clauses and insurance requirements.

Each signer should confirm authority to bind their entity and verify corporate signing blocks, evidence of board approval, and power-of-attorney where applicable before executing the contract.

Primary Signatory Roles

General Contractor

The general contractor typically signs as the performing party. Their narrative should describe contract acceptance, confirm compliance with plans and codes, and preserve rights to subcontract, submit progress invoices, and request change orders during construction.

Property Owner

The owner signs as the paying party and may be required to show proof of funds, approvals, or lender consents. Owner obligations often include timely payment, access provision, and acceptance procedures for completed work or milestones.

Core Clauses to Include in a Contract

A professional Construction Building Contract organizes essential clauses so expectations and remedies are explicit for every stage of work.

Parties

Full legal names, business types, and contact details for owner, contractor, and any guarantors; include authorized signer names and titles for execution.

Scope of Work

Clear description of work, drawings, specifications, and accepted tolerances; reference exhibits and identify responsibilities for permits and utilities.

Price & Payments

Contract sum, unit prices if applicable, schedule of values, progress payment timing, retainage percentage and release conditions, and final payment procedures.

Schedule & Milestones

Start date, critical path milestones, substantial completion definition, liquidated damages for delay, and acceleration or extension procedures.

Change Orders

Written change-order process, authorization thresholds, pricing method for changes, time extensions, and recordkeeping for unpriced changes.

Insurance & Bonds

Required insurance types and limits, additional insured wording, performance and payment bond requirements, and certificate delivery deadlines.

Step-by-Step: Completing a Construction Building Contract

Follow these core steps to prepare, review, and execute a binding construction contract with minimal rework.

  • 01
    Draft or Select Form: Use a standard form or tailored draft that matches project delivery and risk allocation.
  • 02
    Insert Project Data: Populate names, addresses, dates, contract price, and exhibit references accurately.
  • 03
    Review Risk Clauses: Verify insurance, indemnity, warranty, and delay provisions with counsel or risk manager.
  • 04
    Execute & Distribute: Obtain authorized signatures, notarize if required, and share executed copies with all stakeholders.

Typical Digital Workflow Settings for eExecution

Configure an electronic workflow that enforces signer order, required fields, and authentication to match the contract's formality.

Field Configuration
Signature Type Electronic signature with audit trail
Authentication Level Email link by default; SMS code for higher assurance
Required Attachments Certificates, bonds, and insurance documents must be uploaded
Reminder Schedule Automatic reminders at 3 and 7 days for unsigned parties

Digital Signing and Integration Considerations

Choose a signing platform that supports your file types and integrates with project tools to reduce manual handoffs.

  • File Formats: PDF, DOCX, and HTML accepted
  • Integrations: Procore, NetSuite, Salesforce supported
  • Security Options: Two-factor and audit trails available

Confirm export of a tamper-evident signed PDF and an audit trail that records timestamps, signer attribution, and IP addresses for contract administration and dispute records.

Typical Electronic Signing Flow for a Contract

An efficient e-signing flow reduces execution time while preserving legal evidence of assent and sequence of approvals.

  • Upload Document: Add the final contract PDF and attach exhibits.
  • Place Fields: Insert signature, initials, date, and required document checkboxes.
  • Add Signers: Enter signer emails and set signing order as needed.
  • Track Completion: Monitor progress and download signed PDF with audit trail.

Common Deadlines and Timing Expectations

Contracts often include several date-driven obligations; align calendars and invoicing systems to avoid missed actions or payment delays.

Bid Submission Deadline:

Date and time by which proposals must be received.

Substantial Completion Date:

Milestone triggering warranty and punch-list procedures.

Progress Payment Cycle:

Typically monthly, with invoices due net 30 days.

Retainage Release:

Often released at final acceptance or after warranty period.

Change Order Response:

Contract may require written response within 7–14 days.

Project Lifecycle Milestones

A sequential timeline helps parties track procurement, mobilization, performance, and closeout events.

01

Contract Award

Owner issues notice to proceed and confirms start date.

02

Mobilization

Contractor prepares site, secures permits, and mobilizes labor.

03

Progress Inspections

Periodic inspections and milestone approvals occur during work.

04

Final Acceptance

Owner issues certificate of final completion and releases final payment.

Common Preparation Mistakes to Avoid

  • Vague scope descriptions that leave key tasks or exclusions undefined, frequently causing change-order disputes and cost overruns.
  • Missing or inconsistent exhibits—plans, specs, and schedules must be clearly identified and attached to prevent interpretation conflicts.
  • Unclear payment provisions, such as ambiguous retainage release conditions or undefined invoice approval steps, which delay funding and escalate disputes.
  • Lack of insurance and bond verification; failing to require certificates and additional insured endorsements increases owner exposure on claims.

Security and Compliance Features to Check

Encryption: TLS 1.2/1.3 in transit
At-Rest Protection: AES-256 encryption at rest
Audit Trail: Detailed signing event logs
Certifications: SOC 2 Type II available
Regulatory: ESIGN and UETA compliant
HIPAA: BAA available when required

Key Risks and Potential Penalties

Payment Default: Liens and stop-notice exposure
Schedule Delay: Liquidated damages apply
Bond Forfeiture: Performance bond claims risk
Insurance Gap: Coverage denial for noncompliance
Recordkeeping Failure: Lost claim documentation
Notarization Omission: Affects certain filings

How a Construction Building Contract Differs from Similar Agreements

Contracts for construction have distinct elements compared with purchase orders or service agreements; this table highlights key contrasts to watch for.

Criteria Construction Contract Purchase Order
Scope Detail extensive plans/specs brief item list
Payment Structure progress payments/retainage single invoice
Bonding Required common on large projects rare
Change Orders formal process informal adjustments

eSignature Vendor Pricing Snapshot for Contract Execution

Compare common vendor starting prices and basic capabilities relevant when selecting an eSignature solution for construction contracts. Confirm vendor plans and feature availability directly with each provider.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Verify Verify Verify Verify
Bulk Send Yes (Premium) Verify Verify Verify Verify
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No envelope cap 100 envelopes/user/year Verify Verify Verify

Real-World Examples of Online Contract Execution

Digital signing is used across property and construction businesses to accelerate contract execution and preserve audit evidence.

Martin Properties

Tim Martin, Founder, used online signing to process documents remotely

  • Enabled mobile and offline signing for field staff
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

BIS

Dan Rotelli, CEO, adopted a compliant e-signature workflow

  • Chose a SOC 2 certified provider for enterprise use
  • "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

Practical Tips for Smoother Contract Execution

Follow these practical checks to minimize disputes and accelerate payment cycles when using construction contracts.

Use Standardized Templates
Start with a vetted template that includes required exhibits and countersignature blocks to reduce review time.
Verify Signer Authority
Confirm corporate signatory authority, board resolutions, or POA before execution to prevent later challenges.
Record Key Documents
Attach plans, permits, and insurance certificates as exhibits to create an unambiguous contract record.
Retain Audit Trails
Preserve signed PDFs and audit logs showing timestamps, IP addresses, and signer attribution for dispute defense.

Frequently Asked Questions About Construction Building Contracts

Answers to common legal and practical questions about drafting, signing, notarizing, and enforcing construction contracts in the United States.


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