Draw Request Form
A standardized form that lists project identifiers, draw number, period dates, original contract value, work completed to date, retained amounts, and the specific amount requested for this disbursement.
A concise Construction Building Draw improves payment predictability, creates an auditable record of progress, and aligns contractor, lender, and owner expectations. Proper documentation lowers dispute risk and speeds funding.
Typical participants are lenders, owners, general contractors, subcontractors, and construction accountants who manage funding and compliance.
Each stakeholder needs clear, role-specific information to approve, fund, or record the draw without delay.
A standardized form that lists project identifiers, draw number, period dates, original contract value, work completed to date, retained amounts, and the specific amount requested for this disbursement.
A line-item breakdown of the contract price by trade or work section that ties billed amounts to contract line items and simplifies percentage-complete calculations.
Itemized vendor and subcontractor invoices showing materials, labor, and quantities that support the billed sums in the draw request.
Conditional or unconditional waivers from payees that confirm receipt of progress payment or waive future lien claims for the invoiced work.
Inspection reports, engineer certifications, or owner/architect sign-offs that corroborate percent complete and compliance with contract milestones.
Date-stamped photos, on-site logs, and delivery tickets that provide visual and documentary proof of completed scope described in the draw.
| Field | Configuration |
|---|---|
| Authentication | Email + SMS code or stronger KBA for lender approvals |
| Conditional Fields | Show retainage fields only when percent complete triggers |
| File Uploads | Require PDF invoices and date-stamped photos |
| Notifications | Auto-notify approvers and accounting on status change |
Choose a platform that supports secure uploads, conditional fields, and an auditable signing trail.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Submit within 5 business days of period end
Lender review typically 5–15 business days
Inspection scheduled within 7 business days when required
Disbursement often occurs 10 business days after approval
Released after project completion and final lien clearance, commonly 30–90 days
Tim Martin streamlined on-site processing with mobile submissions and audit trails.
Kodi-Marie Evans used integrated eSign workflows tied to NetSuite for document consistency.