Parties
Identify owner, contractor, subcontractors, and suppliers by legal name, address, contact, and licensing details. Include company identifiers and point-of-contact for notices to avoid service defects.
Using a standardized Construction Company Document reduces disputes, clarifies payment and scope, and supports compliance with permitting and lien laws. Clear templates speed approvals, improve recordkeeping for audits or claims, and provide enforceable terms when signed under ESIGN or applicable state law.
Construction firms, project owners, subcontractors, suppliers, and project managers use these documents to define roles and secure approvals.
Smaller firms use templates to reduce legal expense; larger firms integrate templates into project management and accounting workflows.
| Field | Configuration |
|---|---|
| Signer Order | Use sequential signing for prime-subcontractor flows to ensure approvals in order. |
| Authentication | Require email + SMS code for contractors; use KBA for high-value contracts. |
| Attachments | Allow PDF exhibits, insurance certificates, and signed schedules as required attachments. |
| Notifications | Enable automatic reminders at 3, 7, and 14 days for unsigned documents. |
Platform requirements affect signing, storage, and integration with project systems like accounting or project management.
Identify owner, contractor, subcontractors, and suppliers by legal name, address, contact, and licensing details. Include company identifiers and point-of-contact for notices to avoid service defects.
Provide a clear, itemized description of work, deliverables, site locations, and referenced drawings. Tie payment milestones directly to completed scope items to reduce disputes over progress.
Include start and completion dates, milestone deadlines, liquidated damages, and procedures for approved schedule changes. Attach a Gantt or milestone table as an enforceable exhibit.
State contract price, unit rates, retainage percentage, invoice submission process, and conditions for progress and final payment. Clarify responsibility for taxes and permit fees where applicable.
Specify required commercial general liability, workers' compensation, automobile coverage, and builder's risk policies with minimum limits and additional insured endorsements. Require certificates of insurance before mobilization.
Define change order approval, pricing adjustments, time impacts, documentation required, and who may authorize changes. Use a standardized form and require signatures prior to work starting.
Date work obligations begin and notice periods run from.
Payment and completion milestones tied to schedule and inspections.
Specify net days and supporting documentation required for payment.
Monitor state-specific preliminary notice and lien filing deadlines to preserve rights.
Starts at completion date; specify defect notice and remedy window.
Bid delivered with required bonds and certifications; starts evaluation phase.
Notice to proceed issued and contract obligations commence on effective date.
Contractor mobilizes crews, secures permits, and submits insurance certificates.
Punch list completion, final payment, lien releases, and warranty activation.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium+) | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Martin Properties adopted an online construction contract template to manage lease-related build-outs across several projects.
A mid-sized general contractor standardized subcontract agreements and change orders across regional projects to centralize approvals and reduce administrative burden.