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Ohio Cost Plus or Fixed Fee Construction Contract

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CONSTRUCTION CONTRACT

THIS CONSTRUCTION CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Contractor shall provide all labor and materials, and perform all work necessary for the completion of the residence, structure, or improvements as described in the drawings and specifications signed by both Owner and Contractor (“Project”) and more particularly described as

Such drawings and specifications are hereby made a part of this Contract. Drawings and specifications shall contain a scale drawing showing the shape, size, and dimensions of the construction and equipment together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price. Contractor shall not be responsible for any damages suffered by Owner as a result of the soil conditions at the Work Site.

6. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

7. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

8. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

9. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

10. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

11. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

12. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

13. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Ohio.

14. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

* Optional notice required only in home solicitation sales:

NOTICE TO BUYER

You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of this transaction. See the attached notice of cancellation for an explanation of this right.

NOTICE OF CANCELLATION

(enter date of transaction)

(Date)

You may cancel this transaction, without any penalty or obligation, within three business days from the above date.

If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence, in substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk.

If you do make the goods available to the seller and the seller does not pick them up within twenty days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice, or send a telegram, to , at not later than midnight of .

I hereby cancel this transaction.

Date

Buyer's signature

Enter text✕

What the Ohio Cost Plus or Fixed Fee Construction Contract Is

The Ohio Cost Plus or Fixed Fee Construction Contract is a written agreement that allocates payment for construction work either by reimbursing actual project costs plus a fee (cost plus) or by specifying a lump-sum price for defined work (fixed fee). The form establishes parties, scope of work, allowable costs, invoicing and payment timing, change order procedures, retainage, indemnities, and dispute-resolution terms. While not a statutory form, it must comply with applicable Ohio business and contracting laws and with federal e-signature statutes when executed electronically under ESIGN (15 U.S.C. ch. 96) or a state UETA.

Why Choose a Clear Cost Plus or Fixed Fee Contract

A well-drafted contract clarifies risk allocation, payment mechanics, and change management between owner and contractor, reducing disputes and cash-flow interruptions while aligning expectations for cost reporting and markups.

Why Choose a Clear Cost Plus or Fixed Fee Contract

Who Typically Uses This Contract and Why It Matters

Owners, general contractors, subcontractors, construction managers, and project owners use this contract to set billing and risk terms for a specific Ohio project.

  • Project owners seeking budget certainty or open-cost transparency depending on project type and market conditions.
  • General contractors managing subcontractor invoicing, job-cost accounting, and retainage for multi-phase work.
  • Subcontractors and suppliers ensuring clear payment terms and change-order entitlement before mobilizing resources.

Choosing the right format and completing required fields accurately helps protect payment rights, lien priorities, and compliance with bonding and public contracting rules.

Step-by-Step: Complete and Execute the Contract

Follow these sequential actions to prepare, review, and execute a enforceable construction contract for an Ohio project.

  • 01
    Prepare: Assemble scope, schedule, allowances, and exhibits for attachment.
  • 02
    Select Price Type: Choose cost-plus or fixed-fee and define allowable costs or lump-sum breakdown.
  • 03
    Review and Approve: Have legal and finance review for bond, insurance, and tax implications.
  • 04
    Execute: Sign, date, and distribute final copies to all parties and key stakeholders.

Essential Contract Elements to Include

A professional Ohio Cost Plus or Fixed Fee Construction Contract contains specific clauses that allocate costs, describe work, and protect payment rights and project performance.

Parties

Full legal names, addresses, and representative contact details for owner, contractor, and any guarantor or lender involved in the project.

Scope

Clear description of work, plans, specifications, included materials, excluded items, and any referenced exhibits or schedules.

Pricing Method

Specify Cost Plus details (approved cost categories, overhead, fee percentage) or Fixed Fee total with accepted allowances and mobilization.

Change Orders

Process for authorizing cost or schedule changes, required approvals, pricing methodology for extras, and time impact claims.

Payment Terms

Progress payment schedule, invoicing procedure, retainage amount and release conditions, and remedies for nonpayment.

Bonds & Insurance

Performance/payment bond requirements, insurance limits, certificates, and naming of additional insureds where applicable.

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Comprehensive timestamped signing history
Certifications: SOC 2 Type II and ISO 27001 available
HIPAA Support: HIPAA compliant with a BAA
ESIGN / UETA: Supports ESIGN and UETA legal frameworks
21 CFR Part 11: Compliant options for FDA records

Key Risks and Potential Penalties

Payment Disputes: Cash-flow interruptions and withholding
Lien Loss: Improper notice can forfeit lien rights
Bond Exposure: Claims may trigger bond forfeiture
Tax Consequences: Incorrect cost allocation affects reporting
Contract Termination: Breach may lead to costly termination
Delay Claims: Unclear schedules produce disputes

Common Preparation Mistakes to Avoid

  • Failing to define allowable cost categories clearly, which causes disagreement over reimbursable expenses during audits and billing reconciliations.
  • Using vague scope descriptions that allow claim expansion or contractor interpretation, increasing risk of change-order litigation and schedule delays.
  • Neglecting to specify retainage, milestone definitions, and invoice documentation requirements, which creates payment timing disputes and cash-flow problems.
  • Omitting authorization procedures for change orders and lacking signatures or approvals, which makes contract amendments unenforceable or contested.

How Electronic Execution and Distribution Works

Electronic workflows streamline execution while preserving legal evidence of intent, attribution, and retention required under ESIGN and state UETA laws.

  • Document Assembly: Upload contract and attach exhibits or schedules
  • Field Placement: Insert signature, date, and initial fields
  • Signer Authentication: Choose email, SMS code, or stronger methods
  • Completion: Signed copies and audit trail distributed

Digital Workflow Settings for Online Completion

Configure these workflow settings to support correct billing, approvals, and recordkeeping in a secure e-signature environment.

Field Configuration
Pricing Type Select Cost Plus or Fixed Fee
Cost Tracking Attach ledgers or require monthly statements
Change Order Process Set conditional approval and signer steps
Payment Schedule Define milestones, net days, and retainage

Technical and Integration Requirements for eSubmission

Ensure the eSignature platform supports PDF/DOCX uploads, audit trails, and the authentication strength required for your project and parties.

  • File Formats: PDF, DOCX, HTML supported
  • Integrations: Salesforce, NetSuite, Procore, Google Workspace
  • Authentication: Email, SMS, or advanced methods

Typical Contract Deadlines and Timelines

Track these common timing elements when managing an Ohio construction contract to preserve rights and meet payment and notice obligations.

Progress Payment Dates:

Due per schedule; invoices must conform to contract

Change Order Notices:

Submit within timeframes specified in the contract

Retainage Release:

Release upon final acceptance or statutory timing

Warranty Start:

Begins at substantial completion or as stated

Lien Notice Deadlines:

Follow Ohio mechanic's lien notice and filing rules

Key Project Milestones and Processing Stages

A sequential view helps teams coordinate billing, inspections, and final acceptance required to trigger final payment and retainage release.

01

Contract Execution

Signatures and effective date recorded

02

Mobilization

Contractor begins on-site work and mobilizes resources

03

Substantial Completion

Major work finished; punch list issued

04

Final Closeout

Final invoice, lien waivers, and record deliverables

E-signature Vendor Comparison for Executing Construction Contracts

Comparing common vendor criteria helps teams select an e-signature provider that meets security, compliance, and volume needs for construction contract execution.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varied Varied Varied Varied
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs — Common Questions About the Ohio Cost Plus or Fixed Fee Construction Contract

Answers address enforceability, signing, notarization, amendments, and recordkeeping for Ohio construction agreements executed electronically or on paper.


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