What documents must I attach?

Attach the schedule of values, invoices for the requested work, photos or inspection reports supporting percent complete, and any change order approvals and lien waivers required by the lender.

How should signatures be captured?

Use an auditable eSignature platform or handwritten signatures with notarization if required. Ensure signer identity and intent are captured and retained for audit purposes.

Can I submit electronically?

Yes, most lenders accept electronic submission. Confirm the lender's portal or email requirements and ensure the signed PDF is tamper-evident and stored securely.

What if a subcontractor waiver is missing?

Note the waiver as pending, supply supporting evidence where possible, and expect the lender to hold the related portion of the draw until clearances are provided.

How do I correct an error after submission?

Notify the reviewer promptly, submit a corrected draw with a clear revision note and attach any updated supporting documentation to reconcile amounts and approvals.

When is notarization required?

Notarization depends on lender or jurisdictional rules; some states or lenders require notarized acknowledgements for certain funding documents or assigned rights.

Electronic Signature
Templates
Miscellaneous
Construction Funding Request Form

Construction Funding Request Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Construction Funding Request Form

Request Summary

Request No.: Date Submitted:

Project Name Project Address

Parties

Requesting Party (Name/Entity): Contact:

Requesting Party Address

Lender/Financier (Name): Loan Reference:

Lender Address

Recitals

WHEREAS, Requesting Party: is the party performing construction work on the Project identified above; and

WHEREAS, Lender: has agreed to provide periodic disbursements of construction funds subject to the terms of the underlying loan documents and the conditions set forth in this Funding Request; and

WHEREAS, Requesting Party now seeks disbursement for the purpose of advancing construction as described in this Funding Request.

Scope of Work

Describe work to be performed or funded by this draw

Work Progress & Budget

Draw Number: Percent Complete: Total Contract Value:

Work Completed to Date (brief summary)

Payment Terms

Funding Requested (this draw): Proposed Disbursement Date:

Draw / Payment Schedule and Conditions

Late Payment Fee: will accrue on overdue amounts in accordance with the underlying loan documents.

Supporting Documentation (check all attached)

Construction budget / schedule of values
Partial lien waivers for completed work
Certificate of insurance and endorsements
Required permits or approvals
Executed change orders (if applicable)
Contractor affidavit of payment of subcontractors/suppliers

Certification and Representations

The Requesting Party certifies that the work described herein has been performed in accordance with the contract documents, that all amounts due to subcontractors and suppliers for work covered by prior draws have been paid or will be paid from this disbursement as required by the loan documents, and that the representations made in this Request are true and correct to the best of Requesting Party's knowledge.

Additional Comments or Conditions

Term, Termination and Notice

This Funding Request is submitted pursuant to the parties' existing loan and construction agreements. The funding disbursement shall occur in accordance with the schedule and conditions above. This Request may be revoked by written notice delivered to Lender prior to disbursement. Either party may terminate or suspend funding obligations under the underlying loan documents in accordance with those documents upon written notice of days.

Confidentiality

All non-public financial information and documents provided in connection with this Funding Request shall be treated as confidential by the receiving party and shall not be disclosed except as required by law, court order, or to the extent necessary to effect the disbursement, enforce rights under the loan documents, or obtain third-party professional services bound by confidentiality obligations.

Governing Law; Entire Agreement

This Funding Request and any disputes arising hereunder shall be governed by the laws of the State of without regard to conflict-of-law principles. This Funding Request, together with the underlying loan and construction contracts, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior oral or written communications relating to this draw.

Acknowledgment

By submitting this Funding Request, Requesting Party acknowledges that disbursement is conditioned upon borrower compliance with all contract requirements, completion of required documentation, and Lender's verification of progress and invoice substantiation.

Submitted By (Printed Name): Title:

Phone: Email:

Requesting Party (Print Name):

By:

Date:

Lender / Financier (Print Name):

By:

Date:

What the Construction Funding Request Form Is

Construction Funding Request Form is a standardized document used by contractors, developers, and owners to request draw payments, progress advances, or initial construction financing from lenders or project funders. It captures project identifiers, contract and budget references, current completion percentage, work completed to date, lien waiver status, change order impacts, and the exact payment amount requested. The form establishes an auditable record that supports disbursement decisions and is commonly attached to invoices, draw schedules, or lender compliance reports for approval and payment processing.

Why a Clear Funding Request Matters

Used early in draw cycles, the Construction Funding Request Form clarifies funding needs, documents completion milestones, and reduces disputes. It improves lender review efficiency and creates a consistent record for compliance, audit, and project cashflow management.

Who Prepares, Reviews, and Receives This Form

Typical users and roles that complete or receive the Construction Funding Request Form across project workflows include stakeholders responsible for draws and approvals.

General contractor or prime contractor requesting draw payments and certifying work complete.
Construction lender or bank reviewing draw requests against schedule of values and lender conditions.
Project owner, developer, or sponsor approving disbursements and confirming project milestones and budget status.

Who signs, reviews, and stores the form depends on contract structure and lender requirements; roles vary by project size.

Primary Signers and Their Responsibilities

Owner / Sponsor

Primary project financier or equity sponsor who approves funding draws, monitors budget and schedule, and enforces lender conditions. May require invoices, lien waivers, and certified percent complete before authorizing disbursement; often delegates submission to construction managers.

General Contractor

Submits the funding request with itemized schedule of values, certifications, and supporting backup. Responsible for attesting to work completed, coordinating subcontractor lien waivers, and responding to lender inquiries during review and draw reconciliation.

Stepwise Process to Prepare and Submit a Draw

Follow these sequential steps to prepare and submit a complete Construction Funding Request Form for lender review and payment.

01

Assemble Documents: Gather contracts, invoices, change orders, photos, and schedule of values.
02

Complete Form: Enter project details, line items, and requested amount accurately.
03

Attach Waivers: Include conditional or unconditional lien waivers per lender requirements.
04

Submit to Lender: Send via lender portal, email, or eSubmission with audit trail.

Configure an Online Workflow for Funding Requests

Configure an online workflow to automate field validation, signer order, and storage for Construction Funding Request Forms.

Field	Configuration
Authentication	Email plus optional SMS code for signer verification
Auto-fill	Prepopulate project and contract fields from template variables
Conditional Fields	Show change order section when change orders are attached
Storage	Save signed PDF to cloud archive with searchable metadata

Typical Routing from Submission to Disbursement

Typical routing for a Construction Funding Request Form moves from preparer to reviewer to approver before funds are disbursed.

Prepare: General contractor fills form and assembles backup.
Review: Owner or project manager verifies work and quantities.
Approve: Lender confirms compliance with lending conditions.
Disburse: Finance team issues payment and records transaction.

How Electronic Submission and Signing Work

Choose a platform that supports secure eSubmission, basic authentication, and PDF audit trails for draw packages.

Formats: PDF, DOCX, and image attachments
Integrations: Connectors with lender portals and cloud storage
Authentication: Email, SMS code, or stronger methods

Essential Components of a Professional Funding Request

A complete Construction Funding Request Form organizes financial details, schedule reconciliation, approvals, and compliance evidence so reviewers can make informed disbursement decisions quickly.

Project ID

Unique identifier matching the contract and lender file to avoid processing errors.

Schedule of Values

Itemized breakdown reconciling requested draw amounts to original budget line items.

Work Completed

Narrative and percentage that align with photos and inspections.

Change Orders

List approved and pending changes with dollar impacts on current draw.

Lien Waivers

Conditional or unconditional waivers from subcontractors and vendors attached as required.

Signatures

Authorized signatory attestations with dates and contact information for verification.

Key Data Fields to Include for Compliance

Project Name: Official project title as on contract

Contract Number: Contract or PO identifier

Invoice/Draw Amount: Exact dollar amount requested

Completion %: Percent complete to nearest tenth

Lien Waiver Status: Submitted, partial, or pending

Supporting Docs: Invoices, change orders, photos, schedules

Common Preparation Errors That Slow Approval

Submitting incomplete supporting documentation such as missing invoices, unsigned change orders, or absent lien waivers causing lender delays and additional information requests.
Calculating percentage complete inconsistently with the schedule of values, leading to disputes between owner, contractor, and lender about work performed to date.
Requesting amounts that include unapproved change orders or pending contractor claims, which lenders typically exclude from approved draws.
Using handwritten or unclear figures that cause data entry errors and potential misapplication of funds during disbursement.

Risks and Consequences of an Incorrect Funding Request

Delayed Payment: Cashflow disruption and contractor delays

Overpayment Risk: Repayment demands or holdbacks

Lien Exposure: Failure to attach waivers increases lien risk

Invalid Signatures: Noncompliant approvals can void disbursement

Audit Findings: Funding holds, remediation, or penalties

Tax Withholding: Backup withholding if TIN missing

Timing Considerations and Typical Processing Windows

Be aware of lender cutoff dates, internal review cycles, and any contractual timing tied to monthly or milestone-based draws.

Regular Draw Submission:

Submit according to the project schedule or lender cutoff to be included in the next disbursement

Lender Review Window:

Expect an internal review period; lender response times vary by institution and workload

Retainage Release:

Retainage release often tied to final punchlist and lien waiver receipt

Change Order Approval:

Allow additional time for draws that include change order amounts pending approvals

Recordkeeping Deadline:

Keep signed records promptly to support audits and future claims

Key Project Milestones When Using Funding Requests

Track milestones from initial draw through final retention release to ensure fiscal and contractual responsibilities are met on schedule.

01

Initial Draw Submission

First draw documents the baseline budget and initial mobilization costs.

02

Monthly/Periodic Draws

Ongoing requests reconcile completed work against the schedule of values.

03

Mid-Project Reviews

Owner or lender may perform site inspections and audit supporting materials.

04

Final Retainage Release

Final request requires final waivers, lien releases, and closeout documentation.

eSignature Vendor Pricing and Core Feature Comparison

Compare starting prices and selected features relevant to construction draw workflows; signNow appears first as the referenced option for baseline comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	Varies
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Real-World Examples of Funding Request Use

Examples show how teams standardize draw submission and approvals to reduce follow-ups and speed payments.

Optica Ventures

Brian Fitzgibbons at Optica Ventures standardized draw packets and submission routines for mid-size projects to reduce back-and-forth with lenders.

Results included clearer lender reviews and fewer document rounds.
Fitzgibbons reported the interface is simple for staff and customers, which helped close administrative gaps and improved draw turnaround without in-person handoffs.

Martin Properties

Tim Martin at Martin Properties uses standardized funding requests tied to project photos and schedules to document progress consistently.

Improved on-site to office handoff.
Martin notes processing and executing documents online provided compliance and security while reducing time spent chasing missing waivers and signatures.

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, and submitting Construction Funding Request Forms to minimize delays and errors.

Need help? Contact support

What documents must I attach?
Attach the schedule of values, invoices for the requested work, photos or inspection reports supporting percent complete, and any change order approvals and lien waivers required by the lender.
How should signatures be captured?
Use an auditable eSignature platform or handwritten signatures with notarization if required. Ensure signer identity and intent are captured and retained for audit purposes.
Can I submit electronically?
Yes, most lenders accept electronic submission. Confirm the lender's portal or email requirements and ensure the signed PDF is tamper-evident and stored securely.
What if a subcontractor waiver is missing?
Note the waiver as pending, supply supporting evidence where possible, and expect the lender to hold the related portion of the draw until clearances are provided.
How do I correct an error after submission?
Notify the reviewer promptly, submit a corrected draw with a clear revision note and attach any updated supporting documentation to reconcile amounts and approvals.
When is notarization required?
Notarization depends on lender or jurisdictional rules; some states or lenders require notarized acknowledgements for certain funding documents or assigned rights.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now