Parties
Identify full legal names, business entity types, and contact information for purchaser, supplier, and any designated agent or hauler.
A clear, signed document reduces disputes, ensures material specifications are met, secures payment terms, and preserves remedies such as mechanic's liens. It also improves project logistics by setting delivery windows, acceptance testing, and responsibility for transportation and offloading.
Use consistent signatory authority and corporate names to avoid payment delays, tax withholding issues, or disputes over contract enforceability.
Identify full legal names, business entity types, and contact information for purchaser, supplier, and any designated agent or hauler.
Specify gradation, sieve analysis limits, moisture content, and any required certification or test method (ASTM references if applicable).
State unit price, measurement basis (ton, cubic yard), tolerances, and price adjustments for fuel or quantity variances.
Define delivery windows, Incoterms or local equivalents, offloading responsibility, weight ticket requirements, and delay remedies.
Describe on-site sampling, testing procedures, rejection conditions, and who pays for third-party testing if disputes arise.
Include indemnity language, limitations of liability, warranty period for materials, payment terms, and lien waiver expectations.
| Field | Configuration |
|---|---|
| Signature | Required for supplier and purchaser; date auto-populates |
| Quantity | Numeric field with validation; units required |
| Attachments | Enable upload for weight tickets and test certificates |
| Routing | Sequential order: supplier → buyer approver → finance |
Ensure your chosen platform supports the required audit trail, encryption (TLS/AES-256), and any applicable BAA for health-related projects.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |