Project ID
Unique identifier linking the trench record to the contract, permit, and site plan. Include job number, owner, contractor, and subcontractor references for traceability during audits and claims.
Use this document to record compliance actions, reduce excavation hazards, and create an auditable trail for inspections and claims. Accurate entries help satisfy OSHA recordkeeping, support permit approvals, and provide evidence of contractor due diligence in the event of disputes or incidents.
Typical users include contractors, site supervisors, safety officers, and municipal inspectors responsible for trench safety and regulatory compliance.
Records also assist owners, insurers, and legal teams in verifying adherence to contract terms and documenting corrective actions after inspections.
Unique identifier linking the trench record to the contract, permit, and site plan. Include job number, owner, contractor, and subcontractor references for traceability during audits and claims.
Clear dimensions, depth, width, slope angles, and stationing. Attach sketches or photos, taken daily, showing measurements, adjacent structures, and spoil pile locations to verify safe practices.
Document soil classification, groundwater conditions, evidence of instability, and laboratory or field test results. Include bore logs or geotechnical references when available to justify chosen protective systems.
Record type of shoring, shielding, or sloping used, installation date, materials, manufacturer and model information, maintenance actions, and compliance checks linked to OSHA 29 CFR 1926.652.
Daily inspection entries including inspector name, time, shift identifier, atmospheric test results, observed hazards, actions taken, photo attachments, equipment used, and cross-references to corrective action items.
Signed and dated acknowledgements from site supervisor and inspector with printed names, company details, and contact phone numbers. Include witness or notary blocks if required by jurisdiction.
| Field | Configuration |
|---|---|
| Auto-fill project info | Enable template prefill from project records and permit data. |
| Required signatures | Set signer order and require name, signature, and date fields. |
| Authentication | Choose email, SMS code, or KBA verification for signers. |
| Conditional fields | Show fields only when specific answers are selected to reduce errors. |
| Retention settings | Archive signed documents to project folder and set retention rules. |
Use electronic workflows supporting PDF, DOCX, and integration with project systems for efficient sharing and compliance tracking.
Enter each shift's inspection by end of shift.
Follow municipal permit instructions for submission timing.
Compile weekly summaries and corrective action logs each week.
Report serious incidents per OSHA timelines immediately and document within 24 hours.
Retention counts from document creation or final sign-off, whichever occurs later.
Responsible for daily trench safety, confirming protective systems, authorizing corrective actions, and signing inspections. The supervisor coordinates with contractors, documents personnel on site, and ensures training and PPE standards are enforced according to contract and OSHA requirements.
Conducts atmospheric and visual inspections, records soil observations and test results, verifies protective system installation, and documents corrective actions. Must provide printed name, company affiliation, credentials, and a dated signature for each inspection entry.
A highway contractor used trench documents to track daily inspections and atmospheric testing on a deep utility excavation adjacent to traffic.
A developer recorded trench logs for multiple short excavations across a brownfield site to document soil conditions and protective systems for environmental review.