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Consummation Order and Final Decree

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Order Directing Service in Proceeding for Approval of Judicial or Extra-judicial Surrender Instrument

S.S.L. §§ 383-c, 384, 384-c

Form SURR-2

(Order Directing Service

in Proceeding for Approval

of Judicial or Extra-judicial

Surrender Instrument)

(8/2010)

At a term of the Family Court of the

State of New York, held in and for the

County of

at New York

on

PRESENT:

Hon.

Judge

In the Matter of the Application for Approval

of a Surrender Instrument Pursuant to Section 383-c

or 384 of the Social Services Law

Concerning

CIN#

Child's Name:

Date of Birth:

Docket No.

ORDER DIRECTING SERVICE

IN PROCEEDING FOR APPROVAL OF

JUDICIAL EXTRA-JUDICIAL

SURRENDER INSTRUMENT

A petition, pursuant to section 383-c or 384 of the Social Services Law, requesting approval of

an instrument of surrender, dated [specify]: , concerning the above-named child

having been filed with this Court, and it appearing that notice should be given to the following

person(s) named below, it is hereby

ORDERED that notice of the hearing, together with a copy of the petition filed in this Court,

shall be served [specify]: personally by registered mail by certified mail, return receipt

requested other [specify]: upon the following person(s) at least 20 days before

the date set for the hearing:

PURSUANT TO SECTION 1113 OF THE FAMILY COURT ACT, AN APPEAL FROM THIS
ORDER MUST BE TAKEN WITHIN 30 DAYS OF RECEIPT OF THE ORDER BY APPELLANT
IN COURT, 35 DAYS FORM THE DATE OF MAILING OF THE ORDER TO APPELLANT BY
THE CLERK OF COURT, OR 30 DAYS AFTER SERVICE BY A PARTY OR THE ATTORNEY
FOR THE CHILD UPON THE APPELLANT, WHICHEVER IS EARLIEST.

Dated:

ENTER

Judge of the Family Court

Check applicable box:

Order mailed on [specify date(s) and to whom mailed ]:

Order received in court on [specify date(s) and to whom given]:

Enter text✕
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What the Consummation Order and Final Decree Is

Consummation Order and Final Decree is a court-issued document that formally records the completion of a judicial matter and closes the case by setting final rights, obligations, and any transfers of property or funds. It commonly appears in family law, probate, or civil enforcement matters and can trigger title changes, lien releases, or benefit adjustments. The decree typically incorporates findings of fact, explicit orders, and directions for recordation or service. Accurate drafting, correct party identification, required signatures, and any necessary notarizations or clerk filings are essential for legal enforceability and public recording.

Why this document matters and its legal basis

A Consummation Order and Final Decree provides legal closure, creates enforceable obligations, and enables public record changes such as title transfers. Electronic execution is generally valid under the ESIGN Act (15 U.S.C. ch. 96) and the Uniform Electronic Transactions Act where adopted, subject to statutory exceptions and local court rules.

Why this document matters and its legal basis

Who prepares and relies on this decree

Legal, real estate, and government professionals commonly prepare or process Consummation Orders and Final Decrees when closing matters.

  • Court clerks and judges ensure the decree meets statutory and procedural requirements.
  • Attorneys draft language, verify exhibits, and confirm signature and notarization blocks.
  • Title companies and registrars use the decree to clear liens and update records.

Step-by-step: complete, sign, and file the decree

Follow this sequence to complete, sign, and file the Consummation Order and Final Decree accurately.

  • 01
    Prepare Document: Assemble findings, orders, and exhibits in final format.
  • 02
    Review & Signatures: Obtain signatures, dates, and notarizations required by jurisdiction.
  • 03
    File with Clerk: Submit original to the court clerk or e-file per local rules.
  • 04
    Record/Serve: Record with county recorder and serve copies to interested parties.

Essential sections to include in a professional decree

A complete Consummation Order and Final Decree contains findings, orders, distribution details, recording instructions, compliance terms, and signature authentication.

Findings

Summarize factual determinations that justify the court's action; include dates, petitioner and respondent identifiers, and concise legal reasoning so the record supports enforcement without additional filings.

Orders

List the court's specific directives—property conveyance, payments, custody arrangements, or injunctions—with deadlines and the party responsible for each obligation to permit clear enforcement.

Distributions

Detail transfers of title, allocation of funds, mortgage payoff instructions, and lien resolution procedures; name beneficiaries and describe how and when transfers occur to avoid ambiguity.

Recordation

Identify the county recorder or registry where the decree or accompanying instruments must be recorded, list required exhibits, and note any clerk steps required for indexing.

Compliance

State monitoring, reporting, or follow-up steps the court requires, and specify consequences for noncompliance such as contempt, fines, or additional remedial orders.

Signature Block

Provide clear signature lines for parties, counsel, judge, and a notary acknowledgement; specify witness counts when state law requires them and include dates for each signature.

Required information and standard fields

Case Number: Court docket or file number.
Full Names: Legal names exactly as on ID.
Effective Date: Enter as MM/DD/YYYY format.
Property Description: Legal description or parcel ID.
Signatures: All parties and judge must sign.
Notary: Acknowledgement or seal as required.

From draft to recording: operational steps

Routing and filing follow standard legal workflows; below are the typical operational steps from preparation to recordation.

  • Upload Document: Convert to PDF/A and confirm pagination.
  • Assign Fields: Place signature, date, and notary fields correctly.
  • Authenticate Signers: Use acceptable ID methods and consent disclosures.
  • Submit & Index: File with clerk or recorder and obtain filing stamp.

Online workflow settings for assembling and signing

Typical online preparation settings when using an e-signature platform to assemble, authenticate, and file a Consummation Order and Final Decree.

Field Configuration
Signer Authentication Email link | SMS code or ID verification for higher risk cases
Notary RON enabled | Audio-video recording and credential analysis where allowed
Document Format PDF/A | Flattened final copy for filing and archival
Retention Setting Automatic retention | Export to secure storage and legal hold

Technical requirements for eSigning and e-submission

Platform requirements for digital signing and e-submission of a Consummation Order and Final Decree accurately.

  • Supported Formats: PDF, DOCX, PDF/A compatibility.
  • Integrations: Salesforce, NetSuite, Microsoft 365 supported.
  • Security: TLS 1.2/1.3 and AES-256.

Timing expectations for drafting, filing, and recording

Key timing expectations for preparing, signing, filing, and recording the Consummation Order and Final Decree across court and recorder offices.

Preparation Time:

Allow 1–2 weeks for drafting and internal review.

Signature Window:

Obtain all signatures and notarizations within specified court timeframe.

Clerk Filing:

Clerk will stamp and docket upon acceptance; e-filing varies by court.

Recording:

Record in county recorder within days to weeks after entry.

Notification:

Serve parties per local rules after filing for enforceability.

Common mistakes to avoid

  • Using informal property descriptions or street addresses instead of a full legal description leads to recording rejection or ambiguous title transfers.
  • Failing to obtain required notarization or correct witness signatures can invalidate the filing and require additional court proceedings to cure defects.
  • Mismatched party names between the decree and recorded instruments trigger title disputes and may delay closings or disbursements.
  • Omitting instructions for lien release or mortgage payoffs causes inconsistent outcomes and may leave unresolved encumbrances on the title.

Consequences of errors or omissions

Recording Errors: May require re-filing.
Title Disputes: Delays or litigation.
Tax Consequences: Potential reporting obligations.
Court Sanctions: Contempt or fines possible.
Delay Costs: Closing delays increase costs.
Invalid Decree: Risk of unenforceability.

Real-world examples of electronic final decrees

Real-world examples show how organizations finalize decrees and streamline recordation with electronic processes and secure signatures.

Martin Properties — Tim Martin

Martin Properties moved closing workflows online to eliminate in-person signatures across rental and sale transactions.

  • Signatures completed on mobile or offline.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Fertility Centers — John Butler

A healthcare provider used e-signatures to manage consent and final decrees tied to administrative closures.

  • Careful audit trails protect PHI handling.
  • "The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company."

Who is authorized to sign and why it matters

Judge / Clerk

Judges or court clerks sign and enter the decree on the docket; clerks verify that statutory language, required attachments, and notarization or witness attestations are present before accepting the document for public record.

Attorney / Counsel

Attorneys or authorized counsel prepare the proposed decree, coordinate signatures among parties and witnesses, and file the document with the clerk. Counsel also handles corrections, motions to amend, and communications with title or recording offices.

eSignature pricing and capability comparison for this workflow

A concise vendor comparison for common e-signature needs when preparing and executing court decrees; signNow is presented first per vendor ordering.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Varies by plan/BAA Varies by plan/BAA Not typically Not typically

Frequently asked questions about completion and filing

Answers to common questions about electronic signing, notarization, recording, and corrections for the Consummation Order and Final Decree follow.


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