Eligibility
Age, residency, and any exclusions for employees or affiliates.
Clear, complete terms reduce ambiguity, lower dispute risk, and create a transparent basis for selecting winners and distributing prizes.
Each stakeholder uses terms for different purposes—marketing ensures fairness, legal secures compliance, and operations coordinates prize fulfillment.
Age, residency, and any exclusions for employees or affiliates.
Start and end dates plus time zone and method of entry.
Quantity, retail value, restrictions, and substitute prize policy.
Method (random/skill), odds, and verification steps.
Model release, liability waiver, and publicity consent language.
How entrant data is used, stored, and opt-out instructions.
| Field | Configuration | Field name | Required/Optional | Format |
|---|---|
| Authentication Method | Email link with optional SMS code for identity checks |
| Signing Order | Not typically applicable; use simultaneous acceptance for entrants |
| Conditional Fields | Show eligibility questions only when needed |
| Notification Settings | Automated emails for entry confirmation and winner notices |
Ensure the platform’s authentication and record retention meet your legal and document-management policies without requiring entrants to create accounts.
List precise start and end dates and time zone
Specify when winners will be selected and notified
State expected shipment or delivery timeframe
Report prizes subject to Form 1099-NEC by Jan 31
Set a deadline for claim challenges or appeals
Create rules and obtain legal sign-off well before launch
Publish terms and begin accepting entries from entrants
Lock submissions at the stated end time
Verify eligibility and distribute prizes per rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Premium tier) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |