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Contract Change Agreement

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CONTRACT CHANGE AGREEMENT

This Contract Change Agreement (the "Agreement") is made and entered into as of by and between Client Name: , entity type: , with principal address at ; and Contractor Name: , entity type: , with principal address at .

RECITALS

WHEREAS, the parties entered into a written agreement titled dated (the "Original Agreement");

WHEREAS, the parties now desire to amend certain terms of the Original Agreement as set forth in this Agreement in order to reflect changes to scope, schedule, and consideration; and

WHEREAS, the parties intend that this Agreement, when executed by both parties, shall modify and supersede only those provisions of the Original Agreement expressly amended herein and shall leave all other provisions of the Original Agreement in full force and effect.

NOW, THEREFORE, in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

1.1 Definitions. Capitalized terms used but not otherwise defined in this Agreement shall have the meanings given to them in the Original Agreement. For purposes of this Agreement, the following terms shall have the following meanings:

1.2 "Change Effective Date" means the date specified in Section 2 below. The Change Effective Date shall be deemed to be the operative date upon which amended obligations commence.

2. AMENDMENT TO AGREEMENT

2.1 Amendment. Subject to the terms and conditions of this Agreement, the Original Agreement is hereby amended as follows. The provisions identified below replace the corresponding provisions of the Original Agreement in their entirety.

2.2 Change Effective Date: .

3. SCOPE OF CHANGE

4. CONSIDERATION AND PAYMENT

4.1 Adjustment to Consideration. As full and complete consideration for the changes described in Section 3, the Client shall pay the Contractor the sum of (the "Adjusted Amount"), subject to the payment schedule set forth below.

4.2 Invoicing. Contractor shall submit invoices in accordance with the Original Agreement, and Client shall pay undisputed amounts within days of receipt of invoice.

5. SCHEDULE AND COMPLETION

5.1 Schedule Adjustment. The parties agree that the date for completion of the affected deliverables shall be revised to . Time is of the essence with respect to the revised schedule unless otherwise agreed in writing.

6. REPRESENTATIONS AND WARRANTIES

6.1 Each party represents and warrants to the other that: (a) it has the full power and authority to enter into this Agreement and to perform its obligations hereunder; (b) this Agreement has been duly authorized and executed by such party and constitutes a valid and binding obligation enforceable against it in accordance with its terms; and (c) the execution and performance of this Agreement will not violate any material agreement, law, or obligation applicable to such party.

7. NO OTHER MODIFICATIONS; EFFECT ON ORIGINAL AGREEMENT

7.1 Except as expressly amended by this Agreement, all terms and provisions of the Original Agreement remain unchanged and in full force and effect. In the event of any conflict between the terms of this Agreement and the Original Agreement, the terms of this Agreement shall control.

8. CONFIDENTIALITY

8.1 The parties agree that all confidential information disclosed in connection with this Agreement shall be subject to the confidentiality obligations in the Original Agreement. To the extent the Original Agreement contains no such obligation, the parties agree to maintain confidentiality of trade secrets and non-public business information received as a result of this Agreement.

9. NOTICES

9.1 All notices required or permitted under this Agreement shall be in writing and shall be delivered to the addresses set forth below or to such other address as either party may designate by written notice to the other in accordance with this Section.

10. AMENDMENTS; WAIVER; COUNTERPARTS

10.1 This Agreement may not be amended except by a written instrument signed by both parties. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party granting the waiver. The failure of either party to enforce any provision shall not constitute a waiver of that provision or any other provision.

10.2 This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Delivery of an executed counterpart by electronic transmission shall be sufficient to bind the delivering party.

11. GOVERNING LAW

11.1 This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

12. ENTIRE AGREEMENT

12.1 This Agreement, together with the Original Agreement as modified herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, warranties, promises, or agreements, whether written or oral, with respect to such subject matter.

13. SEVERABILITY

13.1 If any provision of this Agreement is held to be invalid or unenforceable by a court of competent jurisdiction, such invalidity or unenforceability shall not affect the remaining provisions, which shall remain in full force and effect and shall be construed to carry out the intentions of the parties to the greatest extent possible.

14. MISCELLANEOUS

14.1 Relationship of the Parties. The relationship between the parties is that of independent contractors. Nothing in this Agreement creates a partnership, joint venture, agency, or employment relationship between the parties.

14.2 Survival. All representations, warranties, covenants and indemnities made in this Agreement shall survive the execution and delivery of this Agreement and performance of the obligations contemplated hereby to the extent necessary to accomplish their intended purposes.

Client Printed Name:

By:

Date:

Contractor Printed Name:

By:

Date:

Enter text✕

What a Contract Change Agreement Is and when it applies

A Contract Change Agreement is a written amendment that alters, clarifies, or supplements an existing contract without replacing the original document. It identifies the original agreement, states the specific modifications, and confirms whether other terms remain in force. Parties use it for scope changes, pricing adjustments, deadline extensions, or to correct errors. When executed properly it becomes part of the contractual record and can be completed electronically in compliance with federal and state e-signature laws, including the ESIGN Act (15 U.S.C. ch. 96) and applicable UETA provisions.

Why using a formal Contract Change Agreement matters

A clear amendment reduces disputes by documenting mutual intent, preserves the original contract history, and limits ambiguity about changed obligations. Properly executed amendments help enforce rights and calculate remedies under the contract and applicable law.

Why using a formal Contract Change Agreement matters

Who typically prepares and signs an amendment

Use role-based routing and approval checks to ensure signatory authority and preserve audit history.

  • Contract managers and procurement teams: Draft and track amendments for supplier or service changes; route for legal review and signature.
  • Business owners and project leads: Authorize scope or schedule changes and confirm operational impacts before signature.
  • Legal counsel and outside attorneys: Review language for enforceability, governing law, and termination effects.

Core elements to include in a professional amendment

A concise amendment contains standardized elements so it can be referenced and enforced alongside the original agreement.

Parties

Full legal names and entity types for each contracting party, matching the original contract to avoid identity disputes.

Reference

Citation of the original agreement by title, date, and section or contract number so the amendment attaches unambiguously.

Effective Date

The date when the change takes effect; use MM/DD/YYYY to determine performance and trigger notice periods.

Amendment Text

Clear, specific language stating additions, deletions, or replacements of original clauses; include redline or struck text where helpful.

Consideration

If required, state monetary amounts or other consideration supporting the amendment to avoid enforceability issues.

Execution Blocks

Signature lines, printed names, titles, dates, and any required witness or notary blocks; specify signatory authority.

Step-by-step: prepare, sign, and record the amendment

Follow a consistent sequence to reduce risk and ensure enforceability when changing contract terms.

  • 01
    Prepare the draft: Reference the original and draft precise amendment language.
  • 02
    Review and approve: Legal and stakeholders confirm scope, consideration, and authority.
  • 03
    Execute signatures: Collect required signatures, witnessing, or notarization as specified.
  • 04
    Distribute and store: Send executed copies to all parties and update contract records.

Where to send and how to file the executed amendment

After execution, route copies to internal teams and update external records where needed.

  • Counterparties: Provide fully executed copies to all signatory parties for their records.
  • Contract Repository: Upload the amendment to the organization’s contract management system with link to original.
  • Finance/Accounts: Send to finance to update invoices, payment schedules, or billing systems.
  • External Filings: File with regulators or recorders only if statute or original agreement requires registration.

Configuring an online amendment workflow

Set up fields, routing, and authentication that match your compliance needs before sending an amendment for signature.

Field Configuration
Signature Fields Required signature, date, and initials fields
Routing Order Sequential or parallel signer order
Authentication Email link, SMS code, or advanced ID proofing
Reminders Automatic reminders and expiry settings

Technical and file-format considerations for e-signing

Confirm that your chosen service captures an audit trail and stores signed records in a tamper-evident format.

  • Formats: PDF, DOCX, and PDF/A supported
  • Integrations: Works with Salesforce, NetSuite, Google Workspace
  • Auth Methods: Email, SMS, KBA, or SSO options

eSignature vendor comparison for signing amendments

Compare basic pricing and key features relevant to contract amendments; signNow appears first as the reference column for plan and feature differences.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes (Business Premium) Yes Yes Yes Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Security and compliance features to verify for amendments

Encryption: TLS 1.2/1.3 in transit, AES-256 at rest
Audit Trails: Detailed timestamps, IP, and action logs
SOC 2 Type II: Certified; report available on request
HIPAA: Compliant with BAA available
21 CFR Part 11: Compliant for regulated records
ISO 27001: Certified information security management

Key legal and operational risks if an amendment is incorrect

Tax Penalties: 1099 penalties (IRC §6721) apply for incorrect reporting
Enforceability: Vague amendments risk unenforceability
HIPAA Fines: Unauthorized disclosures can trigger HIPAA penalties
Contract Breach: Misstated obligations can cause breach claims
Notary Defect: Missing notarization can invalidate real property changes
Operational Delays: Incorrect dates or signatories delay performance

Common mistakes that delay or invalidate amendments

  • Failing to reference the original agreement precisely, creating ambiguity over which terms the amendment modifies or replaces.
  • Using vague language such as 'reasonable' or 'as agreed' without concrete metrics or dates that determine obligations.
  • Collecting signatures from unauthorized signatories or omitting required corporate authority lines, which can render the amendment unenforceable.
  • Neglecting required notarization or state-specific formalities for real property changes or other statutorily regulated documents.

Practical amendment scenarios and what to document

Two short examples show how amendments are typically structured for common situations.

Commercial Lease Amendment

A landlord and tenant agree to extend the lease term by six months and adjust rent by 3%

  • change states the new dates and rent schedule
  • the amendment cites the original lease, shows redline changes, includes authorization from both parties, and is attached to the lease file with signatures and dates.

Vendor Scope Change

A buyer requests additional deliverables mid-project with adjusted payment terms

  • the vendor accepts and both parties document deliverables and milestones
  • the amendment includes scope detail, payment schedule, acceptance criteria, and execution blocks for authorized representatives.

Answers to common legal and execution questions

Practical answers to questions about enforceability, notarization, signatures, and post-execution corrections.


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