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Contractor Construction Contract

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ALASKA EXCAVATION CONTRACTORS PACKAGE

©2016 - U.S. Legal Forms, Inc.

Control Number: AK-P051-PKG

USLEGAL
USLEGALFORMS.COM

U.S. Legal Forms™ thanks you for your purchase of a Specialty Forms Package. This package is an important tool to help you with the legal issues that may arise between excavation contractors, owners, suppliers and/or subcontractors during a particular excavation, backfill, grading or hauling project on residential property.

TABLE OF CONTENTS

  1. Form List with descriptions
  2. Descriptions of Forms
  3. Tips on Completing the Forms
  4. Disclaimer

I. FORM LIST

With your Excavation Contractors Package, you will find many of the forms that are necessary to protect your legal rights or claims and to address legal issues that may arise during a particular construction project.

Included in your package are the following forms:

  1. Alaska Excavation Contract - Cost Plus or Fixed Fee
  2. A Change Order Sheet
  3. A Certificate of Completion
  4. A Bid Log
  5. A Bid Follow Up Letter
  6. A Worker Safety and Health Plan
  7. Summary of Estimate
  8. Weekly Equipment Summary
  9. A Construction Project Information Sheet

II. DESCRIPTIONS OF FORMS

Brief descriptions of the forms contained in your U.S. Legal Forms™ Excavation Contractors Package are found below.

Excavation Contract - Cost Plus or Fixed Fee - This state-specific form is a construction contract that contains information specifically relevant to excavation contractors in term of scope of work, work site and insurance. This contract complies with the laws of Alaska with regard to the contract and notice requirements for a contractor dealing with homeowners.

Change Order Sheet - This multi-state form may be used to change or amend an original contract between a Contractor and a homeowner or subcontractor.

Certificate of Completion - This form certifies the satisfactory completion of all work on a particular construction project.

Bid Log – This form allows a contractor to keep track of bids that are outstanding. Information about each bid, such as due date, sent date, bid price and status are detailed.

Bid Follow Up Letter - This letter is used by a contractor to follow up with a particular agency or customer after submitting a bid to receive a contract.

Worker Safety and Health Plan – This comprehensive Construction Safety and Health Plan is designed to help a contractor comply with the General Safety & Health Provisions for construction and aide you should your company be inspected by OSHA. Implementation of an effective plan such as this form is a good way to reduce workplace injuries.

Weekly Equipment Summary – This form is used to record information about the equipment used on a particular project. This Summary allows the Contractor to keep track of information such as the amount use of the piece, its make and model, maintenance or repairs performed and ownership status.

Summary of Estimate – This form enables a contractor to summarize the various tasks involved in completing a given project. The sum of the work and expense involved with each task will assist the contractor is generating a contract price.

Construction Project Information Sheet - This form identifies all of the important parties working on a particular construction project, the date of commencement, and any other relevant information.

If you need additional information, please visit www.uslegalforms.com and look up forms by subject matter. You may also wish to visit our legal definitions page at http://definitions.uslegal.com/

III. TIPS ON COMPLETING THE FORMS

The form(s) in this packet may contain "form fields” created using Microsoft Word or Adobe Acrobat (".pdf" format). "Form fields" facilitate completion of the forms using your computer. They do not limit your ability to print the form “in blank” and complete with a typewriter or by hand.

It is also helpful to be able to see the location of the form fields. Go to the View menu, click on Toolbars, and then select Forms. This will open the Forms toolbar. Look for the button on the Forms toolbar that resembles a shaded letter "a". Click this button and the form fields will be visible.

By clicking on the appropriate form field, you will be able to enter the needed information. In some instances, the form field and the line will disappear after information is entered. In other cases, it will not. The form was created to function in this manner.

Some of the forms, particularly the Excavation Contract, may not be locked for editing in order for you to modify the content to suit your individual situation. By locking the forms, using the padlock symbol on your control bar in Word, you will be able to move from one form field to the next simply by using your tab key.

IV. DISCLAIMER

These materials were developed by U.S. Legal Forms, Inc. based upon statutes and forms for the subject state. All information and Forms are subject to this Disclaimer:

All forms in this package are provided without any warranty, express or implied, as to their legal effect and completeness. Please use at your own risk. If you have a serious legal problem, we suggest that you consult an attorney in your state. U.S. Legal Forms, Inc. does not provide legal advice. The products offered by U.S. Legal Forms (USLF) are not a substitute for the advice of an attorney.

THESE MATERIALS ARE PROVIDED "AS IS" WITHOUT ANY EXPRESS OR IMPLIED WARRANTY OF ANY KIND INCLUDING WARRANTIES OF MERCHANTABILITY, NONINFRINGEMENT OF INTELLECTUAL PROPERTY, OR FITNESS FOR ANY PARTICULAR PURPOSE. IN NO EVENT SHALL U.S. LEGAL FORMS, INC. OR ITS AGENTS OR OFFICERS BE LIABLE FOR ANY DAMAGES WHATSOEVER (INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OR PROFITS, BUSINESS INTERRUPTION, LOSS OF INFORMATION) ARISING OUT OF THE USE OF OR INABILITY TO USE THE MATERIALS, EVEN IF U.S. LEGAL FORMS, INC. HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

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What the Contractor Construction Contract Is

A Contractor Construction Contract is a written agreement between an owner and a contractor that defines the scope of construction work, payment terms, schedule, responsibilities, and remedies for breach. It organizes project deliverables, specifies materials and workmanship standards, assigns risk (insurance, indemnity, warranties), and often addresses change orders, retainage, and dispute resolution. For commercial and residential projects it serves as the primary binding document that governs performance and payment obligations between the contracting parties and related subcontractors, suppliers, and lenders.

Why a Clear Construction Contract Matters

A well-drafted Contractor Construction Contract reduces disputes, clarifies expectations, and protects project cash flow by defining scope, schedule, and payment milestones while allocating risk and compliance obligations.

Why a Clear Construction Contract Matters

Who Typically Uses a Contractor Construction Contract

Construction contracts are completed and relied on by multiple stakeholders across a project lifecycle.

  • General contractors and subcontractors who need to confirm scope, payment terms, and insurance responsibilities before starting work.
  • Property owners and developers who require enforceable project schedules, cost controls, and warranty provisions.
  • Lenders, sureties, and project managers who monitor compliance, release of funds, lien waivers, and milestone acceptance.

Multiple stakeholders signing the same agreement helps ensure shared expectations and creates an enforceable record of rights and duties.

Who Can Sign and Represent Parties

General Contractor — Authorized Representative

An authorized officer or project manager with written authority signs for the contractor. The signer should be listed with title and company entity to ensure enforceability and to connect indemnity, insurance, and payment obligations to the correct legal entity.

Owner / Developer — Owner or Agent

The owner or a designated agent with written power to bind the owner signs on behalf of the property owner or developer. If an agent signs, attach evidence of authority such as a corporate resolution or power of attorney.

Essential Sections to Include in the Contract

Include clear, project-specific sections so responsibilities and remedies are explicit and enforceable.

Scope of Work

Define tasks, deliverables, drawings, specifications, and excluded work. Tie scope to referenced exhibits or plans to avoid ambiguity and streamline change order management.

Payment Terms

Specify contract sum, schedule of values, progress payment intervals, retainage percentage, final payment conditions, and invoicing documentation required to receive payment.

Schedule and Milestones

Include baseline schedule, critical milestones, completion dates, liquidated damages (if any), and procedures for extensions due to excusable delays.

Change Orders

Set a written change order process requiring owner approval, pricing method (time & materials or fixed price), and schedule impact evaluation.

Insurance and Indemnity

List required insurance types and limits, additional insured status, waiver of subrogation, and indemnity allocation for third-party claims.

Dispute Resolution

State whether disputes go to negotiation, mediation, arbitration, or court; include venue, governing law, and attorney fee provisions where appropriate.

Step-by-Step: Filling Out a Contractor Construction Contract

Follow a consistent sequence to reduce errors and speed approvals.

  • 01
    Gather Documents: Collect plans, specs, permits, and insurance certificates.
  • 02
    Complete Parties: Enter full legal names and contact information for each party.
  • 03
    Define Scope & Price: Attach exhibits and confirm pricing method and milestones.
  • 04
    Sign and Date: Ensure authorized signers sign and initial all pages.

How to Customize and Complete the Contract Online

Set up a digital workflow that mirrors the contract approval sequence for consistent, auditable execution.

Field Configuration
Signature Field Assign to the authorized signer; require date stamp
Initials Field Use for page-by-page acknowledgment when needed
Conditional Field Show retainage fields only if retainage checkbox selected
Attachment Field Allow upload of insurance certificates and lien waivers

Digital Signing, Formats, and Integration Considerations

Ensure your eSignature platform supports required formats, authentication, and integrations before executing the contract.

  • Document Formats: PDF, DOCX supported; signed PDF should include an audit trail
  • Authentication: Email, SMS, or stronger signer ID verification options
  • Integrations: Connectors for project systems (Procore), CRMs, and cloud storage

Use platforms that capture timestamps, IP addresses, and audit logs to preserve evidence of intent, consent, and attribution under ESIGN and UETA.

Where to File, Send, and Submit the Signed Contract

Routing and retention should be consistent and documented so each party and stakeholder has a verifiable copy.

  • Owner Copy: Owner retains the fully executed original or certified electronic copy
  • Contractor Copy: Contractor keeps a signed record and attachments for site use
  • Lender / Surety: Send to lender or bond issuer when required by financing or bonding conditions
  • Permitting Authority: Submit required schedules or escrow documentation to local permitting office when requested

Required Contract Data Elements at a Glance

Parties: Full legal names
Scope: Detailed work description
Price: Contract sum / payment method
Schedule: Milestones and completion date
Insurance: Required types and limits
Permits: Who obtains and verifies

Common Preparation Mistakes to Avoid

  • Using vague scope language that omits referenced drawings or acceptable materials leads to later disputes and change orders.
  • Failing to identify the legal contracting entity (trade name vs registered entity) which can complicate enforcement and insurance claims.
  • Omitting payment milestone detail or retainage percentages, causing disagreements at progress payment and final acceptance.
  • Not attaching or requiring proof of insurance and bonding before mobilization, increasing exposure to uninsured claims.

Penalties and Legal Risks of an Incorrect Contract

Payment Disputes: Delayed or withheld payments
Lien Exposure: Mechanic's liens and enforcement costs
Regulatory Fines: Permit violations and stop-work orders
Breach Claims: Damages and attorney fees
Insurance Denial: Coverage gaps for noncompliant provisions
Statute Issues: Statute of limitations miscalculations

eSignature Pricing Snapshot for Construction Contracts

Compare typical starting prices and feature availability for common eSignature vendors; signNow appears first for column parity and clarity.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Key Timeframes and Deadlines to Track

Track critical dates to avoid payment interruptions, lien risks, and statutory deadlines.

Effective Date Entry:

Enter start date (MM/DD/YYYY) at signing to trigger obligations

Progress Payments:

Adhere to contract payment intervals to prevent stop notices

Lien Notice Deadlines:

Observe state-specific preliminary notice and filing windows

Warranty Periods:

Record warranty start and expiration tied to completion date

Record Retention:

Retain final signed contract and change orders per retention schedule

Project Milestones from Contract to Closeout

A sequential view helps teams track what must happen and when during a construction project.

01

Contract Execution

Parties sign and date the agreement; obligations and schedule begin

02

Mobilization

Contractor secures insurance and bonds and mobilizes labor and equipment

03

Progress Inspections

Owner inspects completed milestones and approves progress payments

04

Final Completion

Punch list resolved, final inspection passed, final payment and lien waivers exchanged

Frequently Asked Questions About Contractor Construction Contracts

Answers to common questions about execution, enforceability, and practical handling of construction contracts.


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