Project ID
Unique project name or number, property address, and owner contact to link the recap to contracts, permits, and accounting records for retrieval.
A well-prepared Contractor Project Recap reduces payment delays, supports lien and warranty claims, and helps close out contracts efficiently. It centralizes project facts for accounting, legal review, and owner sign-off while reducing disagreement risk at project close.
Project recaps are completed by operational staff and reviewed by finance, legal, and client representatives to finalize project records.
Use these roles to route the recap for approval and archive the signed record with project documentation.
Unique project name or number, property address, and owner contact to link the recap to contracts, permits, and accounting records for retrieval.
Concise description of work performed, core deliverables, variations from original scope, and related change order references with dates and approval IDs.
Start and completion dates, key milestone dates, any approved extensions, and rationale for schedule adjustments for delay analysis or claims.
Original contract value, approved change order totals, amounts billed, retainage withheld or released, final balance due, and invoice references.
Open and closed punch-list items with responsible party, due dates, and sign-offs to document remaining work and warranty triggers.
Authorized signatures, signatory roles, dates, and any required notarization or witness statements to complete the project record.
| Field Mapping | Link recap fields to contract and invoice data for auto-fill |
|---|---|
| Conditional Fields | Show change-order details only when total adjustments exist |
| Signer Authentication | Choose email, SMS code, or stronger methods as needed |
| Routing Order | Define sequential or parallel approvers |
| Archive Destination | Send final PDF to project folder in cloud storage |
Ensure the chosen platform offers secure storage, export options for long-term archiving, and the ability to attach supporting invoices or lien waivers to the signed recap.
Enter when owner signs acceptance; starts warranty clock
Submit within contract deadline to avoid late dispute
Coordinate with payment schedule and acceptance milestones
Observe state-specific filing deadlines for mechanic’s liens
Gather contractor pay data for 1099 reporting (Jan 31 deadline)
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Varies by plan | Varies by plan | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |