Are electronic signatures valid?

Yes. Electronic signatures meeting intent, consent, attribution, and retention standards are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states. Ensure the signer demonstrates intent and that records are reproducible.

When is notarization required?

Notarization is required when the listed instrument must be recorded or when a jurisdiction or owner contract requires notarized acknowledgements; state rules vary, so confirm local practice before execution.

Who must sign the agreement?

An authorized officer or individual with signatory authority for each party should sign. Verify authority with corporate resolutions, power of attorney, or confirmed delegated authority to avoid later challenges.

Can I use remote online notarization?

If a state permits RON and the transaction’s laws allow electronic notarization, use an approved RON process with identity proofing and audio‑video recording. State rules for RON differ; confirm eligibility and retention requirements.

How do I correct mistakes after signing?

Use an amendment or corrective addendum signed by all original parties; avoid handwritten changes on executed originals. If signatures are electronic, route a corrected version for new signatures and retain the audit trail.

How can I revoke or remove a subcontractor from the listing?

Follow the termination or substitution clauses: provide required notices, allow cure periods, and execute a formal replacement or revocation document signed by authorized parties to avoid disputes.

Electronic Signature
Templates
Miscellaneous
Contractor Sub Listing Agreement

Contractor Sub Listing Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CONTRACTOR SUB LISTING AGREEMENT

This Contractor Sub Listing Agreement (the "Agreement") is made effective as of by and between:

Lead Contractor Name: Lead Contractor Address: Subcontractor Name: Subcontractor Address:

RECITALS

WHEREAS, Lead Contractor is engaged in the business of contracting construction, repair, and related services and has been retained to perform work on the project described below (the "Project"); and

WHEREAS, Subcontractor represents that it possesses the skills, experience, licenses and insurance required to perform a portion of the work on the Project and is willing to perform such work under the terms and conditions set forth in this Agreement; and

WHEREAS, Lead Contractor desires to list Subcontractor as an approved sub-listing and to engage Subcontractor to perform the scope described herein under the compensation and schedule set forth below.

SCOPE OF WORK

Description of Work (Scope):

Subcontractor shall furnish all labor, materials, equipment, tools, supervision, and permits necessary to complete the Scope of Work in a professional and workmanlike manner in accordance with applicable laws, codes, and industry standards. Subcontractor shall coordinate with Lead Contractor's schedule and site requirements.

PAYMENT TERMS

Total Contract Amount: Payment Schedule / Milestones:

Retainage (if any) %:

Late Payment Fee:

If payment is not received within days after the due date, Subcontractor shall be subject to a late fee of % per month on the overdue balance, plus reasonable costs of collection.

TERM AND TERMINATION

The term of this Agreement begins on and ends on , unless earlier terminated in accordance with this section.

Either party may terminate this Agreement for any reason upon providing days' written notice to the other party. For material breach, the non-breaching party shall provide written notice and allow days to cure the breach before termination for cause.

Upon termination, Subcontractor shall be entitled to payment for Work performed and accepted prior to the effective date of termination, subject to offsets for defective work, liquidated damages, and unpaid claims.

CONFIDENTIALITY

"Confidential Information" means non-public business, technical, financial or other information disclosed by either party to the other in connection with this Agreement. The receiving party shall not disclose Confidential Information to third parties and shall use at least the same degree of care to protect such information as it uses to protect its own confidential information, but in no event less than reasonable care.

The obligations set forth in this section shall survive termination for a period of years, except to the extent confidential information becomes publicly available through no fault of the receiving party.

INSURANCE; INDEMNIFICATION

Subcontractor shall maintain commercial general liability insurance with limits of not less than and workers' compensation as required by law. Certificates evidencing such coverage shall be provided to Lead Contractor upon request.

Subcontractor agrees to indemnify, defend and hold harmless Lead Contractor and its affiliates, officers and employees from and against claims, liabilities, losses and expenses (including reasonable attorneys' fees) arising out of Subcontractor's performance of the Work, except to the extent caused by Lead Contractor's gross negligence or willful misconduct.

COMPLIANCE; WARRANTIES

Subcontractor warrants that all work will be performed in a good and workmanlike manner and in compliance with applicable laws, codes, regulations, and permit conditions. Subcontractor represents that it holds all licenses and permits required to perform the Work and will maintain such licenses in good standing during the term of this Agreement.

GOVERNING LAW; DISPUTE RESOLUTION

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Any dispute arising out of or relating to this Agreement shall be resolved by binding arbitration or in the courts of the chosen jurisdiction as specified by the parties in writing.

ENTIRE AGREEMENT

This Agreement, together with any written attachments or change orders signed by both parties, constitutes the entire agreement between Lead Contractor and Subcontractor with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings. No amendment to this Agreement will be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party, except that Lead Contractor may assign to an affiliate or successor in interest.

Lead Contractor:

By:

Date:

Subcontractor:

By:

Date:

What the Contractor Sub Listing Agreement Is and When It’s Used

A Contractor Sub Listing Agreement documents the placement of a subcontractor on a prime contractor’s project roster or listing and defines the scope, responsibilities, payment terms, and notice procedures between the prime contractor, the subcontractor, and any listing party. Typical uses include qualifying subs for specific trades, establishing replacement or assignment terms, and setting billing and lien-waiver expectations. The agreement clarifies insurance, indemnity, and compliance obligations and often accompanies a prime contract, purchase order, or project addendum to avoid ambiguity about who is authorized to perform work on a site.

Why a Clear Sub Listing Agreement Protects Project Interests

A well-drafted Contractor Sub Listing Agreement reduces risk by assigning responsibilities, confirming insurance and licensure, and setting payment and dispute rules. It helps prevent payment delays, conflicting scopes, and lien disputes while making performance expectations explicit between contracting parties.

Who typically prepares and signs a Contractor Sub Listing Agreement

The agreement is used by parties involved in contracting chains where a prime contractor lists approved subcontractors for work on a project.

Prime contractors who manage subcontractor rosters and want a clear record of approved subs and their scopes.
Subcontractors who accept placement on a project listing and need documented payment, insurance, and indemnity terms.
Project owners or construction managers who require a verified list of licensed subs for compliance and safety reviews.

Use this document to create an auditable, enforceable record of who may perform work, under what terms, and how disputes or substitutions will be handled.

Core elements to include in a professional Contractor Sub Listing Agreement

A complete agreement addresses identity, scope, compensation, insurance, compliance, and signature authority so all parties know duties, limits, and remedies.

Parties

Full legal names of prime contractor, subcontractor, and listing party.

Scope

Precise description of trade, tasks, locations, and deliverables.

Compensation

Payment schedule, retainage, and invoicing procedures.

Insurance

Required coverages, limits, and certificate-holder information.

Compliance

Licenses, permits, safety rules, and site requirements.

Dispute & Termination

Notice periods, cure rights, and applicable remedies.

Step-by-step: Completing and executing the agreement

Follow these steps to prepare, review, and finalize a Contractor Sub Listing Agreement in sequence.

01

Gather Documents: Collect prime contract references, insurance certificates, and subcontractor licensing.
02

Draft Listing: Fill party names, scope, dates, compensation, and insurance requirements.
03

Review & Approve: Legal and project leads confirm scope, limits, and signatory authority.
04

Execute & Distribute: Obtain signatures and circulate final copies to all parties and file for record.

Configuring an online workflow for the agreement

Set up routing, authentication, and storage fields before sending the document for signatures to ensure a compliant, auditable trail.

Field	Configuration
Routing Order	Sequential or parallel signer order based on contract roles
Authentication	Email link plus SMS or ID verification for higher assurance
Reminders	Automatic reminder cadence and expiration settings
Storage Location	Secure cloud folder with versioning and retention rules

Where to send the completed agreement and how it flows

Routing finishes with signature, distribution, and secure archival — know each destination in the chain.

To Prime Contractor: Final signed copy for project records and invoicing.
To Subcontractor: Signed copy for site foreman and payroll teams.
To Project Owner: Where owner approval or records require the listing.
To Insurer/Compliance: Certificate and agreement copy for verification.

Digital signing and technical requirements

Choose a platform that supports common file formats, integrations, and required authentication methods.

File Formats: PDF and DOCX accepted for editable and final records
Integrations: Connectors for Salesforce, NetSuite, Procore, and Google Workspace
Authentication: Email, SMS code, or advanced ID-proofing options

Ensure the platform you use captures a detailed audit trail (timestamps, IP, signer info) and supports secure storage and export.

Typical deadlines and timing expectations

Standard timeline items to track from listing to final acceptance and payment.

Listing Submission Deadline:

Date by which subcontractor must be listed for project eligibility

Insurance Proof Due:

Typically before site access; failure delays start

Signature Deadline:

Date by which all parties must sign to preserve project schedule

Payment Milestones:

Invoicing intervals and retainage release dates

Dispute Notice Period:

Timeframe for cure or contest after claim arises

Key milestones from listing to closeout

A sequential view of milestones you should track for each listed subcontractor.

01

Listing Created

Initial submission of subcontractor details and scope to the prime contractor.

02

Documentation Verified

Insurance, license, and safety credentials confirmed by compliance team.

03

Agreement Executed

All required signatures completed and copies distributed to parties.

04

Project Closeout

Final inspections, retainage release, and lien waivers completed.

Common preparation mistakes to avoid

Submitting incomplete insurance certificates that do not show the required policy limits or the project as the certificate holder.
Using vague scope language that allows differing interpretations of required tasks or deliverables on the job site.
Failing to confirm signatory authority, which can produce disputes over enforceability and payment obligations.
Neglecting to require lien waivers or conditional release language tied to payment milestones, risking claims against project funds.

Penalties and legal risks if the agreement is incorrect

Payment Delays: Withheld or disputed payments

Lien Exposure: Mechanic’s lien claims against property

Regulatory Fines: Penalties for unlicensed work

Contract Breach: Liability for performance failures

Insurance Gaps: Coverage denials for improper listing

Enforceability Risk: Signatures or dates that fail legal tests

eSignature vendor pricing and capabilities relevant for signing agreements

Pricing and feature availability vary by vendor and plan; signNow appears first for direct comparison of starting price and key features.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial, no credit card	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently asked questions about Contractor Sub Listing Agreements

Answers to common questions about enforceability, notarization, e-signing, and corrections to reduce execution delays.

Need help? Contact support

Are electronic signatures valid?
Yes. Electronic signatures meeting intent, consent, attribution, and retention standards are enforceable under the federal ESIGN Act (15 U.S.C. §7001) and UETA in most states. Ensure the signer demonstrates intent and that records are reproducible.
When is notarization required?
Notarization is required when the listed instrument must be recorded or when a jurisdiction or owner contract requires notarized acknowledgements; state rules vary, so confirm local practice before execution.
Who must sign the agreement?
An authorized officer or individual with signatory authority for each party should sign. Verify authority with corporate resolutions, power of attorney, or confirmed delegated authority to avoid later challenges.
Can I use remote online notarization?
If a state permits RON and the transaction’s laws allow electronic notarization, use an approved RON process with identity proofing and audio‑video recording. State rules for RON differ; confirm eligibility and retention requirements.
How do I correct mistakes after signing?
Use an amendment or corrective addendum signed by all original parties; avoid handwritten changes on executed originals. If signatures are electronic, route a corrected version for new signatures and retain the audit trail.
How can I revoke or remove a subcontractor from the listing?
Follow the termination or substitution clauses: provide required notices, allow cure periods, and execute a formal replacement or revocation document signed by authorized parties to avoid disputes.

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