Establishing secure connection…Loading editor…Preparing document…

Contractor Terms

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SITE WORK CONTRACT

This Site Work Contract ("Contract"), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. LIST OF DOCUMENTS TO BE INCORPORATED INTO THIS CONTRACT:

1. Oregon Construction Contractors Board Recommended Contract Addendum to Satisfy Contract Terms Requirement- OAR 812-012-0110

2. Consumer Protection Notice

3. Notice of Right to a Lien

4. Information Notice to Owner About Construction Liens

5. Maintenance Information and Schedule

6. Notice of Procedure

7. Notice of Compliance with the Homebuyer Protection Act (HPA)

The above-mentioned documents are hereby incorporated in and made part of this Contract.

2. SCOPE OF WORK: Site work is the clearing, grubbing and filling of a property and may include foundation pad preparation, compacting and soil boring. Site work services also include, but are not limited to, cleaning and/or removing from building grounds or structures any debris resultant from any construction project; site demolition; erosion control; grading; excavation; irrigating; and working with site utilities, fences, layout, and exterior concrete.

Contractor shall provide all necessary site work labor and materials, and perform all site work services described above and/or as set forth in the plans and specifications signed by both Owner and Contractor ("Project").

3. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

4. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

5. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

6. SOIL CONDITIONS: Contractor shall have no responsibility for the condition of the soils at the Work Site. Any excavation, filling or other work required by the Owner not specified in this agreement other than the usual and customary excavation and grading shall be agreed to in a Change Order for an amount in addition to the Contract Price.

7. INSURANCE: Contractor shall maintain general liability and workers compensation insurance.

8. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

9. CHANGES TO SCOPE OF WORK: Any change or modification shall only be made by written "Change Order" signed by both parties.

10. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

11. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

12. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

13. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent.

14. INTERPRETATION:

(a) Interpretation of Documents. The Contract, plans, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Oregon.

15. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party shall be entitled to recover reasonable attorney fees and court costs.

16. PERFORMANCE:

(a) Contractor may engage licensed subcontractors to perform work pursuant to this Contract.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

17. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof.

CONTRACTOR:

Signature

Print Name & Title

Date

CCB License Number

Name of License Holder

Address of License Holder

Phone Number of License Holder

OWNER:

Signature

Print Name

Address

Date


NOTICES TO OWNER

CCB Recommended Contract Addendum to Satisfy Contract Terms Requirement

OAR 812-012-0110

1. List of Required Construction Contractor Board (CCB) Consumer Notices

Oregon law requires construction contractors to give homeowners certain notices before and during a construction project.

2. Explanation of Property Owner’s Rights

a. Consumers have the right to receive the products and services agreed to in the contract.

b. Consumers have the right to resolve disputes through means outlined in the contract.

c. Consumers have the right to file a complaint with the CCB.

3. Arbitration/Mediation Clause

The following box should be checked by the contractor:

This contract contains an arbitration or mediation clause.

This contract DOES NOT contain an arbitration or mediation clause.

4. Offer of Written Warranty (New Residential Structure Only)

Purchaser acknowledges the contractor has offered warranty against defects in materials and workmanship to the purchaser.

Buyer has accepted or rejected the offer of warranty. (see appendix in contract.)

Purchaser

Date

Signature

Consumer Signature

Date


Consumer Protection Notice

Actions to help make your project successful

(ORS 701.330 (1))

Oregon law requires contractors to provide the homeowner with this notice at the time of written contract, for work on a residential structure.

START OUT YOUR PROJECT RIGHT

1. Make sure your contractor is properly licensed before you sign a contract.

2. What you should know about bids, contracts, and change orders.

3. Additional contract information you should know.

4. If you should have a problem with your contractor.

CONTRACTOR:

CCB#:

Signature

Date

PROPERTY OWNER:

Signature

Date


NOTICE OF RIGHT TO A LIEN

WARNING: READ THIS NOTICE. PROTECT YOURSELF FROM PAYING ANY CONTRACTOR OR SUPPLIER TWICE FOR THE SAME SERVICE.

To: Date of mailing:

Owner's address:

This is to inform you that has begun to provide ordered by for improvements to property you own.

The property is located at .

This notice has been sent to you by:

NAME:

ADDRESS:

TELEPHONE:


INFORMATION NOTICE TO OWNER ABOUT CONSTRUCTION LIENS

Job Site Address:

CONTRACTOR:

CCB#:

Print Name (as it appears on contract)

Signature

Date

PROPERTY OWNER:

Print Name (as it appears on contract)

Signature

Date


MOISTURE INTRUSION & WATER DAMAGE INFORMATION FOR HOME OWNERS

Effective July 1, 2008, contractors that build new homes must provide special information to homebuyers about moisture intrusion and water damage, and provide a home maintenance schedule.

RECOMMENDED MAINTENANCE SCHEDULE FOR HOMEOWNERS

Maintenance items include caulking/weather-stripping, debris removal, foundation checks, gutters & downspouts, landscaping sprinklers, mortar, paint, roof, trees & shrubs, ventilation systems, and water stains.

Maintenance Log


NOTICE OF PROCEDURE REGARDING RESIDENTIAL CONSTRUCTION ARBITRATIONS AND LAWSUITS

Before you start an arbitration or court action, you must deliver written notice of defective conditions, allow inspection/testing, and provide an opportunity to repair or pay for defects.

CONTRACTOR:

CCB#:

Print Contractor Name (as it appears on contract)

Signature of Authorized Representative

Date

HOMEOWNER:

Print Homeowner Name (as it appears on contract)

Signature

Date


NOTICE OF COMPLIANCE WITH THE HOMEBUYER PROTECTION ACT (HPA)

In compliance with Oregon law, the below mentioned Seller has selected to comply with the requirements of ORS 87.007.

1. ADDRESS or DESCRIPTION OF PROPERTY

Address or Location City, State Zip Code

2. DATE OF PURCHASE (CHOOSE ONE)

A. ORS 87.007 does not apply to the sale of the above described Property.

B. ORS 87.007 applies to the sale of the above described Property. Seller complied by checking one:

Title Insurance

Retained in Escrow not less than 25 percent of the sale price

Bond or Letter of Credit

Written Waivers received from every person claiming a lien

Completed Sale After the Deadline for perfecting liens

3. SELLER INFORMATION

Company Name (if applicable)

Agent of Company or Individual Seller

Title of Company Agent (if applicable)

Signature

Date

4. BUYER INFORMATION

Buyer Name

Agent of Company or Individual Buyer

Title of Company Agent (if applicable)

Signature

Date

Enter text

What Contractor Terms are and when they apply

A Contractor Terms agreement is a written contract that defines the working relationship between a hiring party and an independent contractor, covering scope of services, deliverables, payment, schedule, intellectual property, insurance, and termination. In the United States these agreements establish duties and allocation of risk, support tax classification and reporting, and provide evidence of consent. Contractor Terms are valid when executed electronically under federal and most state e‑signature laws (15 U.S.C. §7001; UETA where adopted) provided intent, consent, attribution, and retention are demonstrable.

Why clear Contractor Terms matter for both parties

Well-drafted Contractor Terms reduce disputes, clarify payment and deliverables, protect intellectual property, and document tax and insurance responsibilities. They also establish enforceable expectations and provide a clear record for audits, payment processing, and regulatory compliance.

Why clear Contractor Terms matter for both parties

Who typically completes Contractor Terms

Contractors, hiring managers, and legal or finance teams commonly prepare and sign these agreements.

  • Small business owners and founders — prepare concise terms to manage cost, timelines, and deliverables for one-off projects.
  • Corporate procurement and legal teams — use standardized templates to control liability, IP assignment, and vendor onboarding.
  • Independent contractors and consultants — ensure payment terms, scope, and tax identification are accurately reflected before starting work.

Use the agreement whenever independent contractors are engaged for discrete services or ongoing projects.

Essential sections to include in Contractor Terms

A professional Contractor Terms template groups the agreement into clear sections so each party can quickly find obligations, rights, and remedies without ambiguity.

Scope of Work

Describe tasks, deliverables, milestones, and acceptance criteria precisely to prevent scope creep and disputes.

Payment Terms

Specify rates, invoicing cadence, late fees, payment method, and any retainers or milestone payments.

Term & Termination

State start and end dates, renewal rules, notice periods, and termination for convenience or breach.

Intellectual Property

Assign or license ownership of work product, define attribution, and address preexisting IP and work-for-hire treatment.

Liability & Indemnity

Limit damages where appropriate, outline indemnities, and clarify insurance obligations and limits.

Compliance & Tax

Confirm independent contractor status, require W-9 where applicable, and allocate responsibility for taxes and withholdings.

Required data fields for Contractor Terms

Contractor Name: Full legal name
Hiring Entity: Legal business name
Tax ID: SSN or EIN
Scope Summary: Short deliverable description
Payment Detail: Rate and schedule
Signature Block: Signer name and date

Step-by-step: preparing and executing Contractor Terms

Follow these sequential steps to create, review, and complete a Contractor Terms agreement with minimal friction.

  • 01
    Draft the Agreement: Populate scope, payment, term, and IP sections.
  • 02
    Review and Approve: Have legal or finance verify tax and liability language.
  • 03
    Add Signer Fields: Place signature, date, and initial fields for each party.
  • 04
    Send for Signature: Distribute via secure eSignature platform and confirm completion.

Configuring an online workflow for Contractor Terms

Set up a digital signing workflow to standardize routing, authentication, and record retention for repeat use.

Field Configuration
Signature Authentication Email link, SMS code, or advanced verifier
Notification Settings Email reminders and escalation cadence
Reminders Auto-remind signers at set intervals
Template Library Save standard clause sets for reuse

Sending, signing, and distributing Contractor Terms

A clear process ensures timely execution and a preserved audit trail for each signed agreement.

  • Upload Document: Import PDF or DOCX into the platform
  • Place Fields: Add name, date, and signature tags
  • Send to Signer: Email or sharing link with authentication
  • Finalize and Archive: Store signed copy and certificate of completion

Technical considerations for electronic execution

Confirm the platform supports required file types, signer authentication, and retention before sending.

  • File Formats: PDF, DOCX, and fillable forms supported
  • Integrations: Connectors for Google Workspace, NetSuite, Salesforce
  • Authentication: Email, SMS, KBA, or advanced methods

Use platforms with robust audit trails, encryption in transit (TLS 1.2/1.3) and at rest (AES-256), and access controls to meet compliance needs.

Timing considerations and critical deadlines

Track key dates to avoid payment delays, tax reporting problems, and contract disputes.

Contract Start Date:

Work should not begin before the effective date

Payment Due Dates:

Follow invoicing schedule (e.g., Net 30) to avoid disputes

W-9 Request Timing:

Obtain W-9 before issuing first payment to contractor

Tax Reporting Deadlines:

1099-NEC due to recipient and IRS by Jan 31

Amendment Notice Period:

Specify notice period for material changes

Common mistakes when preparing Contractor Terms

  • Using vague deliverables that invite scope creep and payment disputes rather than measurable milestones.
  • Failing to collect a W-9 or correct TIN, which can trigger backup withholding or reporting errors.
  • Misclassifying workers as independent contractors without appropriate tests or documentation, increasing audit and liability risk.
  • Omitting indemnity, insurance, or IP assignment clauses, leaving parties exposed to unexpected claims.

Potential penalties and legal risks

Worker Misclassification: Fines and back taxes
Information Return Penalties: IRC §6721 monetary penalties
Breach of Contract: Damages or specific performance
IP Disputes: Loss of rights or litigation
Insurance Gaps: Uninsured liability exposure
Data Security: Regulatory fines for breaches

E-signature vendor comparison for executing Contractor Terms

Compare core pricing and capabilities for common eSignature platforms used to execute Contractor Terms; signNow is listed first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial, no credit card Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year limit Varies by plan Varies by plan Varies by plan

Frequently asked questions about Contractor Terms

Answers to common questions about enforceability, signatures, notarization, tax forms, revocation, and recordkeeping.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users