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Contractor's Notice to Owner

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CONTRACTOR'S NOTICE TO OWNER--INDIVIDUAL
(N.R.S. §108.246)

TO:

OWNER

SUBCONTRACTOR

The provisions of Section 108.245 of Nevada Revised Statutes, a part of the mechanics' lien law of the State of Nevada, requires, for your information and protection from hidden liens, that each person or other legal entity which supplies materials to or performs work or services on a construction project, other than one who performs only labor, shall deliver to the owner a notice of the materials and equipment supplied or the work or services performed. You may receive such notices in connection with the construction project which you propose to undertake.

Each prime contractor shall deliver a copy of the information required by subsection 1of N.R.S. §108.246 to each subcontractor who participates in the construction project.

This the day of 20

Signature

Type or Print Name

NV § 108.246

Contractor's Notice to Owner

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What the Contractor's Notice to Owner Is and when it's used

A Contractor's Notice to Owner is a formal written notice, often called a preliminary notice, delivered to a property owner to declare that a contractor, subcontractor, or supplier intends to furnish labor, services, or materials for a construction project and may assert a mechanic's lien if unpaid. The notice protects lien rights under state mechanic's lien statutes, explains who is furnishing work or materials, and establishes the timeline for later claims. Electronic delivery and storage are generally permitted under federal ESIGN law (15 U.S.C. ch. 96) and most states' UETA statutes.

Why sending a clear Notice protects your lien rights

A timely, accurate Contractor's Notice to Owner preserves statutory rights to file a mechanic's lien, provides evidence of service, and reduces disputes about payment timing and scope.

Why sending a clear Notice protects your lien rights

Who typically prepares and receives this notice

Owners, lenders, and project managers receive the notice so they can track parties providing work or materials and respond to payment or contract queries.

  • General contractors – notify owner and prime contact for change orders and billing
  • Subcontractors – preserve lien rights when contract is with a general contractor
  • Material suppliers – establish supply dates and invoicing contact for payment

Step-by-step: preparing and sending a Notice to Owner

Follow these four core steps to prepare and deliver a compliant notice that preserves your rights.

  • 01
    Gather documents: Collect contract, invoices, permit, and property records.
  • 02
    Complete the form: Fill required fields with accurate legal names and dates.
  • 03
    Choose delivery method: Send per state rules — certified mail, registered mail, or permitted electronic delivery.
  • 04
    Retain evidence: Keep proof of delivery and saved copies for retention.

How to customize the notice for online workflows

Configure the digital form to match your project workflow and ensure required fields are enforced before sending.

Field Configuration
Required Fields Make Project, Owner, Dates mandatory
Date Format Validate MM/DD/YYYY
Signature Type Enable typed, drawn, or eSignature PKI
Delivery Proof Capture timestamp, IP, and return receipt

Where to file or send the Notice and what happens next

Understand destinations and actions after you send the notice to minimize complications and preserve evidence.

  • Send to Owner: Deliver per statute; owner receives formal notice
  • Notify Lender: If a lender is named, send copy to protect priority rights
  • Recordkeeping: Save proof of delivery and signed copies
  • Follow-up: Invoice and escalate per contract if unpaid

How to distribute and sign notices electronically

Choose a platform that provides tamper-evident signed PDFs, an audit trail, and delivery receipts to document compliance with state notice rules.

  • Integrations: Salesforce, NetSuite, Procore, Google Workspace
  • File types: PDF, DOCX, HTML
  • Authentication: Email, SMS code, or advanced verification

Typical timelines and statutory notice windows

Deadlines vary by state; meet the earliest applicable statutory window for preliminary notices to preserve lien rights.

Initial Notice Window:

Often required within 20–45 days of first furnishing

Invoice and Claim Deadlines:

Lien filing deadlines follow state-specific statutory periods

Service Proof:

Keep delivery receipts and returned mail as proof

Extension Rules:

Some states allow late notice with limitations

Statute Variations:

Specific deadlines differ by jurisdiction and contract type

Key milestones from first work to lien enforcement

Track these sequential milestones to preserve rights and manage escalation steps.

01

Start of Work

Record the first date you furnished labor or materials.

02

Send Preliminary Notice

Deliver notice within the state's required window.

03

Invoice and Demand

Issue invoice and written demand per contract terms.

04

File Lien or Suit

File mechanic's lien or commence action before statute expires.

Common preparation mistakes to avoid

  • Using an incorrect owner name or property description that does not match county records and thereby weakening the notice's legal effect.
  • Failing to send the notice within the state's statutory window, which can forfeit lien rights even if work was performed.
  • Relying on informal delivery without proof of receipt; lack of certified mail or electronic receipt makes enforcement harder.
  • Leaving required fields blank or vague (dates, amounts, legal business name) causing statutory noncompliance or rejection.

Penalties and legal risks from incorrect notices

Loss of lien rights: May forfeit ability to file a mechanic's lien
Court sanctions: Possible monetary sanctions for bad-faith claims
Delay in payment: Incorrect notice can slow dispute resolution
Increased legal costs: Attorney fees for curing defective notice
Damaged reputation: Owner relations and future work affected
Statutory fines: State penalties where misrepresentation occurs

Essential information every notice must include

Project ID: Project name or permit number
Owner Name: Legal property owner name
Property Address: Full street address
Supplier Name: Contractor or supplier legal name
Dates of Service: Start and furnishing dates
Amount Due: Current unpaid amount

Six core components of a professional Contractor's Notice to Owner

A complete notice contains standard sections. Including all six reduces the risk of statutory defects and strengthens enforceability.

Header

Clear title and identification of the document, date, and intended recipient.

Parties

Full legal names for owner, contractor, and sender with contact details for each.

Project Details

Project name, permit or contract number, and precise property address.

Work Description

Concise description of labor, services, or materials provided to establish scope.

Amount and Dates

Current unpaid balance, method of calculation, and dates when work began.

Delivery and Signature

Method of delivery, signature block, and space for recipient acknowledgement.

How this notice differs from similar construction documents

Compare the Contractor's Notice to Owner with other documents that appear similar but serve different legal roles.

Document Notice to Owner Lien Claim
Purpose preserve rights enforce rights
Timing early in project after nonpayment
Content contact and scope legal claim details
Delivery notice methods recorded filing

Comparing eSignature platforms for sending and signing notices

Platform pricing and feature availability affect cost and compliance for sending Contractor's Notices; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently asked questions about Contractor's Notices to Owner

Answers to common questions about preparation, delivery, enforceability, and electronic signatures for notices.


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