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Contributor License Agreement

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CONTRIBUTOR LICENSE AGREEMENT

This Contributor License Agreement (the Agreement) is made effective as of by and between Contributor Name: and Company Name: .

RECITALS

WHEREAS, Contributor has authored or will author certain original works, modifications, enhancements, documentation, code, data and other materials (collectively, Contributions) and desires to grant to Company certain rights in those Contributions; and

WHEREAS, Company wishes to obtain from Contributor a license to use, reproduce, modify, distribute and sublicense such Contributions under the terms set forth below; and

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows.

DEFINITIONS

"Contribution" means any original works of authorship, whether in source code, object code, documentation, designs, data or other materials that Contributor submits, delivers or otherwise makes available to Company pursuant to this Agreement.

GRANT OF LICENSE

Contributor hereby grants to Company and its affiliates a perpetual, worldwide, non-exclusive, fully paid-up, royalty-free, transferable, sublicensable license to use, reproduce, prepare derivative works of, distribute, publicly display, publicly perform and otherwise exploit the Contributions and any derivative works for any purpose. This grant includes the right to modify, sublicense and incorporate the Contributions into Company products and services, and to grant such rights to third parties.

To the extent permitted by applicable law, Contributor also hereby irrevocably waives and agrees not to assert any moral rights (including rights of attribution and integrity) in the Contributions against Company and its licensees.

REPRESENTATIONS AND WARRANTIES

Contributor represents and warrants that: (a) Contributor is the sole author of the Contributions or has obtained all necessary rights, clearances and licenses to grant the rights herein; (b) the Contributions are original and do not infringe or misappropriate any third-party intellectual property or other rights; and (c) Contributor has full power and authority to enter into this Agreement and to grant the licenses and waivers set forth herein.

EXCEPT AS EXPRESSLY PROVIDED IN THIS AGREEMENT, CONTRIBUTOR PROVIDES THE CONTRIBUTIONS "AS IS" AND DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OR NON-INFRINGEMENT.

SCOPE OF WORK

PAYMENT TERMS

In consideration for the rights granted herein, Company shall pay Contributor the amounts and on the schedule specified below. All payments shall be subject to the terms of this section.

All payments are exclusive of taxes. If Contributor is required by law to collect or pay taxes in connection with payments hereunder, Contributor shall collect and remit such taxes and provide Company with documentation upon request.

TERM AND TERMINATION

This Agreement commences on the Effective Date and shall continue until unless earlier terminated as provided below.

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within the notice period. Termination shall not affect licenses already granted to Company under this Agreement, which shall survive termination to the extent necessary to exercise the license rights granted herein.

CONFIDENTIALITY

For purposes of this Agreement, Confidential Information means non-public information disclosed by one party to the other that is designated as confidential or that, given the nature of the information or the circumstances of disclosure, reasonably should be considered confidential. Each party shall hold the other's Confidential Information in confidence and shall not disclose it to any third party or use it except as necessary to perform under this Agreement.

INTELLECTUAL PROPERTY; ASSIGNMENT

Contributor acknowledges that Company may incorporate Contributions into Company products and that such incorporation may be combined with other materials. Except as set forth in the Grant of License, Contributor retains ownership of any copyrights and other intellectual property rights in Contributions. If, by operation of law, any contribution or portion becomes owned by Contributor, Contributor hereby assigns to Company all rights, title and interest in and to such Contribution to the maximum extent permitted by law; otherwise Contributor grants the license set forth above.

INDEMNIFICATION; LIMITATION OF LIABILITY

Contributor shall indemnify and hold harmless Company from and against any third-party claims, losses, damages, liabilities and expenses (including reasonable attorneys' fees) arising out of any breach of Contributor's representations, warranties or obligations under this Agreement, including claims that the Contributions infringe or misappropriate the rights of a third party.

IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR CONSEQUENTIAL, INCIDENTAL, SPECIAL OR PUNITIVE DAMAGES ARISING OUT OF THIS AGREEMENT, EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT OR BREACH OF CONFIDENTIALITY OR INDEMNIFICATION OBLIGATIONS.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of without regard to its conflict of law principles.

ENTIRE AGREEMENT

This Agreement constitutes the complete and exclusive statement of the agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings, whether written or oral, relating to such subject matter. Any amendment or modification to this Agreement must be in writing and signed by both parties.

NOTICES

ADDITIONAL PROVISIONS

Entity Type:

Contributor certifies under penalty of perjury that the information provided in this Agreement is true and accurate and that Contributor has the authority to grant the rights and licenses herein.

Contributor Name:

By:

Date:

Company Name:

By:

Date:

Enter text✕

What a Contributor License Agreement Is

A Contributor License Agreement (CLA) is a written contract used when a person or entity submits code, documentation, designs, or other intellectual property to a project or organization. The CLA clarifies whether contributors grant a license or assign copyright, addresses patent rights, and records representations about originality and authority to grant rights. It sets the baseline for how contributions may be used, distributed, modified, and sublicensed by the receiving project or company, and may require contributor contact information and signature for enforceability.

Why a CLA Matters for Contributors and Projects

A CLA reduces legal uncertainty by documenting license scope, ensuring projects can redistribute and relicense contributed work, and protecting both contributors and maintainers from downstream IP disputes.

Why a CLA Matters for Contributors and Projects

Who Typically Uses Contributor License Agreements

CLAs are used across open-source projects, corporate developer programs, and institutions that accept external contributions.

  • Open-source projects and foundations managing external code contributions and community IP governance.
  • Corporate developer programs and platform teams accepting third-party modules or plugins.
  • Universities, research institutions, and government labs that require formal IP documentation for contributed work.

The agreement helps each party understand rights granted and the project’s permitted uses before contributions are accepted.

Core Elements Found in a Professional CLA

A robust CLA explicitly allocates rights, sets warranties and representations, addresses patents, and explains termination, ensuring the project can use contributions safely.

Grant of Rights

Specifies whether the contributor grants a license or transfers copyright, and defines the scope (e.g., worldwide, perpetual, sublicensable).

Copyright vs Assignment

Clarifies whether the contributor retains copyright and grants a license, or assigns ownership outright, with consequences for future reuse.

Patent License

Includes an express patent license or covenant not to sue for any patent claims the contributor holds that read on the contribution.

Representations

Contributor affirms originality, authority to grant rights, and that contribution does not infringe third-party rights or violate agreements.

Moral Rights

Addresses waiver or assertion of moral rights where applicable to enable modification and redistribution without author attribution constraints.

Termination & Remedies

Describes when rights lapse, remedies for breach, and dispute resolution basics such as governing law and venue.

Step-by-Step: How to Complete and Sign a CLA

Follow these practical steps to prepare, review, sign, and submit the CLA so your contribution can be accepted without delay.

  • 01
    Prepare Document: Gather contributor identity and contribution details.
  • 02
    Complete Fields: Fill name, organization, contact, effective date, and contribution scope.
  • 03
    Review Terms: Read grant, patent language, and warranties carefully.
  • 04
    Sign & Submit: Sign electronically or physically and send per project instructions.

Configuring an Online CLA Workflow

Set up an eSignature workflow to capture contributor agreements consistently and retain an audit trail for compliance and recordkeeping.

Field Configuration
Authentication Email link or SMS code for signer verification
Signing Order Contributor signs first; project maintainer countersigns
Templates Use a locked template to ensure consistent terms
Notifications Automatic email confirmations to contributor and project

Digital Signing and Submission Requirements

Choose an eSignature platform that supports reliable audit trails, legal compliance, and the file formats you use for code or documents.

  • File Formats: PDF or DOCX accepted
  • Authentication: Email link, SMS, or optional multi-factor
  • Integrations: Connects to Git hosting and cloud storage

Ensure the chosen platform preserves a time-stamped certificate of completion and stores signed CLAs in a secure, searchable archive.

Where to Send or File a Signed CLA

After signing, follow the project’s specified submission path so maintainers can link the CLA to the contributed content and update contributor records.

  • Project Repository: Upload or link signed CLA in contributor profile
  • Legal Team: Email a copy if corporate approval is required
  • Project Admin Portal: Attach the signed CLA to the contributor account
  • Archive Storage: Store copy in secure document repository

Typical Timelines and Processing Expectations

Understand common deadlines so contributions are reviewed and cleared quickly without losing legal protection or breaking release schedules.

Effective Date Entry:

Effective when signed; include MM/DD/YYYY format

Review Window:

Maintainers often review CLAs within 3–14 business days

Contributor Response:

Respond to clarifying questions within 7–14 days

Acceptance Notice:

Project sends acceptance confirmation when linked to PR

Record Retention:

Signed CLAs kept per governance retention policy

Key Processing Milestones for a CLA

These milestones describe a typical sequential path from submission to final acceptance and archival.

01

Submission Received

Project logs the signed CLA and tags the contributor record

02

Legal Review

Legal or maintainers check scope, corporate approvals, and patent language

03

Link to Contribution

Signed CLA is associated with the pull request or submission

04

Archive and Notify

Signed copy is stored and contributor receives confirmation

Common Mistakes to Avoid When Preparing a CLA

  • Leaving contributor names or organization fields incomplete, which can make the agreement unenforceable or delay acceptance.
  • Using vague contribution descriptions that fail to identify code, files, or components covered by the grant.
  • Failing to obtain corporate authorization when an employee contributes work created within the scope of employment.
  • Skipping verification steps or weak authentication, reducing the evidentiary value of the signed agreement.

Risks and Consequences of an Incorrect or Missing CLA

IP Disputes: Contribution reuse can be challenged by third parties
Injunction Risk: Project may face removal or blocking of distributed code
Contract Voidance: Incomplete signature details can void the grant
Corporate Liability: Employer claims may lead to indemnity or litigation
Integration Delays: Missing CLA can block pull request merging
Reputational Harm: Public disputes can affect project adoption

Practical Contributor Agreement Scenarios

Two common real-world scenarios illustrate how CLAs are used and why clear language matters for contributors and projects.

Open Source Project

A volunteer submits a library used by the project

  • The maintainer requests a CLA to clarify license scope
  • With a signed CLA, the project can include the library in releases and avoid later IP uncertainty.

Corporate Contributor Program

An employee contributes a plugin developed at work

  • Corporate approval and signature are required
  • The CLA and corporate authorization protect both the employer’s rights and the project’s ability to distribute the plugin.

Who May Legally Sign a Contributor License Agreement

Project Maintainer

Project maintainers or authorized representatives sign on behalf of the receiving organization. They should have documented authority to accept contributions and bind the project to license terms.

Contributor or Authorized Officer

Individual contributors sign for personal contributions. Employees or contractors must be signed by the contributor and, when required, by an authorized officer of their employer.

Essential Data Fields to Capture in the CLA

Contributor Identity: Full legal name
Organization Details: Legal entity name
Contact Information: Email and phone
Contribution Description: Files or modules contributed
Grant Type: License or assignment
Execution Date: MM/DD/YYYY

eSignature Pricing and Feature Comparison for CLA Workflows

Select a provider that supports audit trails, secure storage, and the compliance frameworks your organization requires; pricing varies by plan and usage.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Contributor License Agreements

Answers to frequent practical questions about signing, eSigning, recording, and revoking CLAs in a U.S. compliance context.


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