Convention Center Rental Agreement

CONVENTION CENTER RENTAL AGREEMENT

This Convention Center Rental Agreement (Agreement) is entered into on this date: by and between Convention Center: , located at , and Renter: , located at .

RECITALS

WHEREAS, Convention Center operates the venue and facilities described as the Premises and is authorized to grant temporary licenses to use such Premises; and

WHEREAS, Renter desires to rent certain portions of the Premises for the purpose of conducting the event described as (Event) on ; and

WHEREAS, the parties wish to set forth the terms and conditions under which the Premises will be rented to Renter.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. Definitions

1.1 "Premises" means the portions of the Convention Center described in Section 2 and any attached floorplans, including common areas as reasonably necessary for ingress and egress. Renter requests use of the following spaces: .

1.2 "Term" means the period commencing on at and ending on at .

2. Grant of License; Use

2.1 Convention Center grants Renter a revocable, non-exclusive license to occupy and use the Premises solely for the Event and related setup, breakdown and activities expressly permitted in this Agreement. Renter shall not use the Premises for any unlawful purpose or for any activity that materially increases risk of damage or liability.

2.2 Renter represents that expected attendance for the Event is persons and that Renter will not exceed posted capacity limits.

3. Rental Fees; Payment; Deposit

3.1 Renter shall pay to Convention Center a rental fee in the amount of $ for the Term (Rental Fee). A security deposit of $ is due no later than .

3.2 Payment schedule: balance of the Rental Fee is due by . Payments not received when due shall accrue interest at the lesser of 1.5% per month or the maximum lawful rate and are subject to immediate suspension of services.

3.3 Convention Center may retain all or part of the security deposit to remedy Renter defaults, pay for damage, cleaning or other charges. Any portion of the deposit not applied to such charges will be returned within 30 days after conclusion of the Term, together with an accounting of deductions.

4. Services and Additional Charges

4.1 Included services: standard utilities, basic janitorial service during the Term, and standard lighting. Additional services requested by Renter will be invoiced separately. Select required additional services:

Audio/Visual equipment    Catering coordination    Security personnel    Parking management

4.2 Rates for additional services and estimated costs, if any, shall be set forth in writing and appended as an addendum to this Agreement. Renter shall pay all invoiced additional charges within 15 days of invoice.

5. Setup, Cleanup and Property Condition

5.1 Renter shall perform setup and breakdown within the Term unless otherwise agreed in writing. Renter is responsible for removal of all personal property and equipment. Convention Center may charge reasonable costs for any cleanup or restoration required beyond ordinary cleaning.

5.2 Renter shall not install or affix any decoration, signage, flooring, or rigging without prior written approval. All approved methods and locations for attachments shall be strictly observed.

6. Insurance; Indemnity

6.1 Prior to occupancy, Renter shall, at its expense, procure and maintain commercial general liability insurance covering bodily injury, property damage and personal injury with limits not less than $ per occurrence and $ aggregate. Renter shall provide proof of insurance naming Convention Center as an additional insured to the extent required by Convention Center.

6.2 Renter shall indemnify, defend and hold harmless Convention Center, its officers, directors, employees, agents and contractors from and against any and all claims, liabilities, losses, damages, costs and expenses (including reasonable attorneys' fees) arising out of or resulting from Renter's use of the Premises, except to the extent caused by the gross negligence or willful misconduct of Convention Center.

7. Damage, Repair and Loss

7.1 Renter shall be liable for loss or damage to the Premises beyond ordinary wear and tear. Convention Center shall provide written notice of such damage and an itemized statement of repair costs. Renter shall pay such amounts within 30 days of receipt.

8. Cancellation and Termination

8.1 If Renter cancels more than days prior to the Term, Convention Center will refund amounts paid less any non-refundable expenses. Cancellation within days of the Term will result in forfeiture of the security deposit and up to % of the Rental Fee as a cancellation fee.

8.2 Either party may terminate this Agreement for material breach if the breaching party fails to cure the breach within 10 days after written notice. Termination for cause does not waive any right to recover damages accrued prior to termination.

9. Force Majeure

9.1 Neither party shall be liable for failure to perform to the extent such failure is caused by events beyond its reasonable control, including acts of God, epidemic, governmental orders, labor disputes, or utility failures (Force Majeure). The affected party shall notify the other promptly and shall use reasonable efforts to mitigate the effects and resume performance.

10. Compliance, Permits and Alcohol

10.1 Renter shall obtain and pay for all permits, licenses and approvals required by any governmental authority for the Event, including permits for food service, entertainment, temporary structures and alcohol service. Renter shall comply with all applicable laws, codes and Convention Center rules.

11. Security and Crowd Management

11.1 Convention Center may require security personnel at Renter's expense based on expected attendance or event type. If security is required, Renter shall secure Convention Center-approved personnel in the numbers specified: .

12. Representations and Warranties

12.1 Each party represents and warrants that it has full authority to enter into this Agreement and that the execution and performance of this Agreement will not violate any other agreement or law.

13. Notices

Convention Center - Notice Address

Renter - Notice Address

13.1 Notices shall be in writing and delivered personally, by certified mail, return receipt requested, or by nationally recognized overnight courier to the addresses set forth above or to such other address as either party may designate in writing.

14. Amendments; Waiver; Counterparts

14.1 This Agreement may be amended only by a written instrument signed by both parties. Waiver of any breach shall not constitute waiver of any other breach. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

15. Governing Law; Entire Agreement; Severability

15.1 This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction in which the Premises are located, without regard to conflict of laws principles.

15.2 This Agreement, including any addenda or written attachments executed by the parties, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior negotiations and agreements.

15.3 If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision reflecting the parties' intent.

16. Additional Provisions

Special provisions, timing requirements, floorplan obligations, or other negotiated terms shall be set out below or attached as an addendum and shall form part of this Agreement.

The parties have executed this Agreement as of the dates set forth below.

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