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Conveyance Deed Agreement

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CONVEYANCE DEED AGREEMENT

This Conveyance Deed Agreement (the "Agreement") is made as of by and between Grantor Name: (Grantor), and Grantee Name: (Grantee). Grantor and Grantee are collectively referred to as the Parties.

RECITALS

WHEREAS, Grantor is the lawful owner of certain real property and improvements located in County: , State: , and more particularly described below; and

WHEREAS, Grantor desires to convey and transfer all of Grantor's right, title and interest in and to the property to Grantee; and

WHEREAS, Grantee desires to accept such conveyance and to assume the obligations set forth herein, upon the terms and conditions contained in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1. DEFINITIONS

For purposes of this Agreement, the following terms shall have the meanings set forth below:

"Property" means the real property and improvements located at Street Address: , and legally described as set forth in Section 2.

2. PROPERTY DESCRIPTION AND CONVEYANCE

2.1 Conveyance. Subject to the terms and conditions of this Agreement, Grantor hereby grants, bargains, sells, conveys, transfers and warrants to Grantee, its successors and assigns, all of Grantor's right, title and interest in and to the Property, together with all improvements, appurtenances, easements and rights thereto.

3. CONSIDERATION

3.1 Purchase Price. The consideration for the conveyance shall be the sum of $ (the "Purchase Price"), payable in the manner set forth below or as otherwise agreed in writing by the Parties.

3.2 Acknowledgment. Grantor acknowledges receipt of any deposit paid to date and agrees that full payment at Closing shall be deemed full satisfaction of the Purchase Price.

4. TITLE COVENANTS

4.1 Grantor covenants that Grantor is the owner of record of the Property and has full power and authority to convey the same. Grantor warrants that, except as expressly disclosed in Section 4.2, the Property is free and clear of liens, security interests, and encumbrances.

4.2 Covenant to Defend Title. Grantor shall, at Closing and thereafter as necessary, execute and deliver such further instruments as may be reasonably required to perfect, defend or confirm title to the Property in Grantee, subject only to the Permitted Encumbrances described in Section 4.3.

5. REPRESENTATIONS AND WARRANTIES

5.1 Grantor represents and warrants to Grantee that as of the date hereof and as of Closing: (a) Grantor has good and marketable title to the Property; (b) to Grantor's knowledge there are no pending actions, liens or claims affecting the Property other than those disclosed in writing; (c) there are no defaults under any leases, contracts or permits affecting the Property except as disclosed; and (d) the execution and delivery of this Agreement and the consummation of the transactions contemplated herein have been duly authorized by all requisite action.

6. CLOSING AND DELIVERY

6.1 Closing Date. The closing of the conveyance ("Closing") shall occur on or before unless otherwise agreed in writing.

6.2 Deliverables at Closing. At Closing, Grantor shall deliver: (a) a duly executed deed conveying title to Grantee; (b) an affidavit of title and such other instruments as reasonably required by Grantee or the title company; and (c) evidence of satisfaction or release of all mortgages and liens not being assumed by Grantee.

7. TAXES, ASSESSMENTS AND PRORATIONS

All real property taxes, assessments and utility charges for the Calendar Year of Closing shall be prorated as of the Closing Date. Transfer taxes, documentary stamps and recording fees shall be paid as follows:

8. RISK OF LOSS; INSURANCE

Risk of loss or damage to the Property shall remain with Grantor until Closing. If, prior to Closing, material damage to the Property occurs, Grantee may elect to proceed to Closing and receive an appropriate credit or to terminate this Agreement and receive a return of any deposits.

9. INDEMNIFICATION

Grantor shall indemnify, defend and hold harmless Grantee from and against any and all losses, liabilities, claims, costs and expenses (including reasonable attorneys' fees) arising out of any breach of Grantor's representations, warranties or covenants contained in this Agreement or arising from matters existing prior to Closing.

10. NOTICES

All notices, demands or communications required or permitted under this Agreement shall be in writing and delivered personally, by certified mail (return receipt requested), or by nationally recognized overnight courier to the addresses set forth below or to such other address as either Party may designate by written notice to the other.

11. ASSIGNMENT; SUCCESSORS

This Agreement and the rights and obligations hereunder shall bind and inure to the benefit of the Parties and their respective successors, permitted assigns, heirs, and legal representatives. Neither Party may assign its rights under this Agreement without the prior written consent of the other Party, which consent shall not be unreasonably withheld.

12. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to principles of conflicts of law.

13. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, negotiations and discussions, whether oral or written, of the Parties.

14. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, such provision shall be severed and the remaining provisions shall continue in full force and effect.

15. AMENDMENT; WAIVER

No amendment, modification or waiver of any provision of this Agreement shall be effective unless in writing and signed by the Party against whom enforcement is sought. No failure or delay by any Party in exercising any right hereunder shall operate as a waiver thereof.

16. COUNTERPARTS; ELECTRONIC SIGNATURES

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures delivered by facsimile, PDF or other electronic transmission shall be deemed original signatures.

17. MISCELLANEOUS PROVISIONS

17.1 Interpretation. The headings in this Agreement are for convenience of reference only and shall not affect its interpretation. The words "including" and "include" shall be deemed to be followed by the words "without limitation" unless the context requires otherwise.

17.2 Further Assurances. Each Party agrees to execute and deliver such additional instruments and to take such further actions as may be reasonably necessary to carry out the provisions and purposes of this Agreement.

Grantor (Print Name):

By:

Date:

Grantee (Print Name):

By:

Date:

Enter text✕

What a Conveyance Deed Agreement Is

A Conveyance Deed Agreement is a legal instrument that transfers ownership interest in real property from one party to another. It records the grantor, grantee, legal description of the property, consideration, and the type of deed being conveyed (for example, warranty, quitclaim, or special warranty). The document typically requires execution by the grantor, a notary acknowledgement, and recording with the county recorder's office to provide public notice and perfect title. Accurate completion ensures that the chain of title remains clear for future transactions.

Why Accurate Conveyance Deeds Matter

A correct Conveyance Deed protects property rights, supports clear title searches, and reduces risk of future ownership disputes. Proper execution and recording preserve marketability and may be required for mortgage, tax, or probate purposes.

Why Accurate Conveyance Deeds Matter

Common Parties Who Use Conveyance Deed Agreements

Conveyance deeds are used by individuals and organizations involved in buying, selling, gifting, or otherwise transferring real property.

  • Homebuyers, sellers, and title companies involved in residential transfers and closings.
  • Commercial buyers, sellers, and real estate attorneys handling business property conveyances.
  • Developers, lenders, and municipal authorities recording easements, releases, or subdivisions.

Each party has distinct responsibilities for drafting, signing, notarizing, and recording to ensure legal effect and public notice.

Who Typically Signs or Prepares the Deed

Grantor — Property Owner

The grantor is the legal owner conveying title. They must use their exact legal name, sign the deed, and appear before a notary or complete an authorized remote notarization. Mistakes in the grantor name can cloud title and require corrective instruments.

Grantee — New Owner

The grantee is the recipient of the property interest; the grantee's name and mailing address should be precise for recording and tax mailing purposes. The grantee does not always sign, but must be clearly identified to perfect transfer.

Step-by-Step: Completing a Conveyance Deed Agreement

Follow these steps in order to prepare, execute, and record a conveyance deed correctly.

  • 01
    Prepare: Draft deed with full legal description and consideration.
  • 02
    Review: Confirm names, vesting, and encumbrance status.
  • 03
    Execute: Grantor signs before notary or RON provider.
  • 04
    Record: Submit to county recorder and pay recording fees.

Core Components of a Professional Conveyance Deed Agreement

A complete Conveyance Deed Agreement contains standardized sections that support title transfer and recording; include all items below to reduce downstream risks.

Granting Clause

A clear statement of transfer identifying the grantor, grantee, and the property interest conveyed; it defines the scope of rights being transferred and the deed type.

Consideration Clause

Specifies the value exchanged, which can be monetary amount or nominal consideration; it is required for many recording systems to confirm a bargained transfer.

Legal Description

Full metes and bounds or recorded plat reference describing the property precisely; this is the primary identifier used by county recorders and title examiners.

Habendum Clause

Explains the extent of ownership granted (for example, fee simple) and any limitations or reserved rights that affect the grantee's estate.

Execution and Acknowledgement

Grantor signature(s), notarization or remote online notarization details, and any witness signatures required by state law.

Recording Blocks

Space for recorder's office use: recording date, book and page or instrument number, and return-to address for mailed copies and tax statements.

Required Information Checklist

Grantor Full Name: Exact legal name
Grantee Full Name: Exact legal name
Property ID: Parcel number
Legal Description: Metes and bounds or plat
Consideration: Value stated
Notary Block: Acknowledge signature

Common Mistakes to Avoid

  • Using an informal street address instead of the recorded legal description, which can delay recording or cause title defects.
  • Mismatched grantor or grantee names compared to prior deeds or identification, often requiring corrective affidavits or re-execution.
  • Failing to use the correct deed type (warranty versus quitclaim) which changes the level of title protection provided to the grantee.
  • Skipping notarization or using an improper notary procedure, which leads county recorders to reject the document for recording.

Consequences of an Incorrect or Unrecorded Deed

Title Cloud: May prevent clear title
Recording Rejection: Clerical refusal
Tax Liability: Misapplied tax notices
Resale Issues: Complicates future sale
Litigation Risk: Possible ownership disputes
Correction Cost: Attorney and re-filing fees

Where to File and How the Recording Process Works

Recording a conveyance deed provides public notice. Submit the executed deed to the county recorder where the property is located.

  • County Recorder: Primary local office for recording
  • Clerk's Review: Clerk checks formalities and accepts fees
  • Recording Entry: Deed is assigned instrument number
  • Return Copy: Recorder returns recorded copy to designated address

How to Customize and Submit Online

Digital workflows let you prepare, route, and record deeds securely; configure fields and authentication to match state requirements.

Field Configuration
Document Type Select 'Conveyance Deed' template
Signature Fields Place grantor signatures and date fields
Authentication Use email+SMS or stronger ID methods
Storage Enable secure archival and audit trail

Distribution and eSubmission Options

Conveyance deeds can be shared and signed electronically, but platform capabilities must match legal and recorder requirements.

  • File Formats: PDF and DOCX accepted
  • Integrations: CRM and cloud storage
  • Authentication: Email, SMS, or KBA

Ensure the eSignature platform supports notarization workflows, audit trails, and file formats required by the recorder before e-submitting deeds.

eSignature Vendor Comparison for Conveyance Deed Workflows

Basic pricing and capability differences for common eSignature platforms. Use plan details and compliance needs to match vendor features with recorder and notarization requirements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (Business Premium) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA required) Varies Varies Varies Varies
Envelope Cap No envelope cap 100 envelopes/user/year Varies Varies Varies

Real-World Examples of Digital Conveyance Workflows

These short examples show how organizations combined deed preparation with digital signing to reduce friction and secure recordings.

Martin Properties — Residential Closings

Martin Properties digitized deed execution for closings to avoid in-person meetings

  • Used mobile notary and secure e-signature
  • The firm processed and executed deeds online with compliant audit trails, reducing turnaround while preserving recorded evidence for title insurers.

Optica Ventures — Commercial Transfer

Optica Ventures standardized deed templates and e-signed bulk conveyances

  • Integrated with cloud storage for title exhibits
  • Centralized records and automated routing improved consistency and simplified county recording submissions.

Frequently Asked Questions About Conveyance Deed Agreements

Answers to common legal and procedural questions about preparing, signing, and recording conveyance deeds in the United States.


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