Who should sign the agreement?

The person with binding authority for each party should sign and include their printed name and title. For corporations, that is typically an officer or authorized project manager; for single-owner entities, the owner or designated agent.

Is notarization required?

Not usually required for a contract to be enforceable, but local or project rules may demand a notarized signature or witness for certain instruments; check municipal permit requirements and state rules.

Can the agreement be signed electronically?

Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.

What insurance should be listed?

General liability with limits appropriate to the project, commercial auto if vehicles are used, and workers’ compensation per state law; require the owner as certificate holder and additional insured endorsements when necessary.

What if a core hits an unknown utility?

The agreement should specify an immediate stop-work procedure, notification protocols, and allocation of costs for repair or remediation depending on fault and available utility locates.

How are disputes resolved?

Include a dispute-resolution clause that specifies negotiation, mediation, or arbitration steps and governing law; this helps avoid immediate litigation and clarifies remedies and timelines.

Coring Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Coring Agreement

This Coring Agreement ("Agreement") is made effective as of Effective Date: by and between Client Name: and Contractor Name: .

Recitals

WHEREAS, Client owns or controls the premises and assets located at Site Address: (the "Site"); and

WHEREAS, Contractor is experienced in providing concrete and material coring, extraction of core samples, and related laboratory sample handling (collectively, "Coring Services"); and

WHEREAS, Client desires to retain Contractor to perform Coring Services at the Site under the terms and conditions set forth in this Agreement, and Contractor is willing to perform such services.

Scope of Work

Contractor shall perform the Coring Services described below in accordance with industry standards and applicable laws. The Scope of Work shall include core location, drilling, extraction, temporary stabilization of coring openings, sample labeling, chain of custody, and delivery of cores and reports to Client as specified.

Detailed Scope of Work

Schedule and Performance

Project Commencement Date: Estimated Completion Date: .

Contractor shall perform the Coring Services in a timely and workmanlike manner and shall coordinate access and sequencing with Client to minimize disruption to site operations. Time is of the essence for stated completion dates except to the extent excused under this Agreement.

Payment Terms

Total Contract Price Payment Schedule Late Payment Fee

Term and Termination

Term begins on Start Date: and continues until End Date: unless earlier terminated in accordance with this Agreement.

Either party may terminate this Agreement for cause if the other party materially breaches any obligation and fails to cure such breach within Notice Period: after written notice. Client may terminate for convenience upon providing the same notice and paying Contractor for Work performed to date plus reasonable demobilization costs.

Confidentiality

Each party shall maintain in confidence all nonpublic information received from the other party in connection with this Agreement and shall not disclose such information to third parties except as required by law, as necessary to perform the Work, or to its professional advisors who are bound by confidentiality. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party.

Insurance and Indemnity

Insurance Requirements

Contractor shall procure and maintain insurance coverage adequate for the performance of the Coring Services and shall provide certificates of insurance upon request. Certificate of insurance required:

Indemnity: Contractor shall indemnify, defend and hold harmless Client and its officers, agents and employees from and against liability, claims, damages, costs and expenses (including reasonable attorneys' fees) arising from Contractor's negligence or willful misconduct in performing the Coring Services, except to the extent caused by the negligence or willful misconduct of Client.

Site Access, Permits and Safety

Client shall provide Contractor reasonable access to the Site and shall obtain or furnish applicable site permits and right-of-entry unless otherwise agreed. Contractor shall comply with Client site rules, applicable laws, and industry safety standards. Contractor shall be responsible for barricading, signage and temporary protection associated with coring activities.

Subcontracting

Subcontracting permitted: If checked, Contractor remains fully responsible for performance and compliance by subcontractors.

Samples, Chain of Custody, and Disposal

Change Orders and Extra Work

Any change to the Scope of Work shall be authorized in writing by Client and Contractor through a written change order that specifies the change, cost impact, and schedule impact. Contractor shall not proceed with extra work without a signed change order.

Force Majeure

Neither party shall be liable for delays or failures to perform to the extent caused by events beyond its reasonable control, including acts of God, strikes, shortages, governmental actions, or severe weather. The affected party shall promptly notify the other and use commercially reasonable efforts to resume performance.

Warranties and Limitation of Liability

Contractor warrants that Coring Services shall be performed in a professional manner consistent with industry standards. EXCEPT FOR THE EXPRESS WARRANTY SET FORTH HEREIN, CONTRACTOR DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. IN NO EVENT SHALL EITHER PARTY'S LIABILITY EXCEED THE AMOUNT PAID UNDER THIS AGREEMENT FOR THE SPECIFIC CORING WORK GIVING RISE TO THE CLAIM, EXCEPT FOR LIABILITY ARISING FROM GROSS NEGLIGENCE OR WILLFUL MISCONDUCT.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict of laws principles.

Entire Agreement

This Agreement, including any attachments and executed change orders, constitutes the entire agreement between the parties concerning the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Notices

Client Notice Address Contractor Notice Address

Client:

By:

Date:

Contractor:

By:

Date:

What a Coring Agreement Is and When it’s Used

A Coring Agreement is a written contract that defines the scope, responsibilities, and terms for drilling or cutting core samples from concrete, masonry, or other structural elements on a project site. Typical terms cover the location and number of cores, required permits, site access, protection of existing work, restoration and patching, insurance and indemnity allocation, scheduling, and inspection or testing procedures. The document is used by property owners, general contractors, specialty coring subcontractors, testing labs, and facility managers to reduce uncertainty, allocate risk, and confirm technical and safety requirements before physical work begins.

Why a Clear Coring Agreement Matters

A concise Coring Agreement clarifies scope, avoids schedule disputes, and reduces the chance of accidental damage to utilities or finished surfaces. This reduces project delays and helps ensure consistent remediation, testing, and safety compliance.

Who Commonly Prepares and Signs a Coring Agreement

Parties who prepare or sign Coring Agreements usually include owners, general contractors, specialty coring subcontractors, structural or geotechnical engineers, and testing laboratories.

Property owners or facilities managers who authorize cores and approve access to occupied buildings.
General contractors who coordinate trade sequencing and confirm patching/finish restoration requirements.
Specialty coring contractors who perform the work and provide equipment, PPE, and insurance certificates.

Each party’s role should be clearly identified in the agreement so responsibilities for permits, site protection, testing, and restoration are unambiguous.

Core Elements to Include in a Professional Coring Agreement

A robust Coring Agreement identifies the exact locations, sizes, and quantities of cores, defines testing and sample-handling protocols, establishes safety and traffic-control measures, allocates liability and insurance, sets payment and schedule milestones, and explains restoration standards and acceptance criteria.

Scope of Work

List exact core locations by plan reference, diameter and depth of each core, number of samples, and any required lab tests or sample custody procedures.

Permits & Approvals

Specify which party secures permits, utility clearances, and any municipal notifications; include permit numbers when available and timelines for approvals.

Site Safety

Describe required PPE, barricading, fall protection, dust suppression, and whether a competent person, confined-space entry plan, or traffic control is required.

Restoration Standards

Define patch materials, compaction requirements, finish tolerances, curing times, and inspection procedures to confirm acceptance of repaired surfaces.

Liability & Insurance

State limits of liability, required insurance types (GL, auto, workers’ comp), certificate holder details, and whether additional insured endorsements are required.

Timing & Payment

Include scheduled start and completion dates, milestone payments, holdbacks for remediation, and remedies for delay or failure to restore properly.

Step-by-Step: Preparing and Executing a Coring Agreement

Follow a clear sequence from planning to closeout to reduce risk and ensure compliance with project and regulatory requirements.

01

Plan Review: Confirm core locations and identify embedded utilities or finishes.
02

Permitting: Obtain required permits and utility clearances.
03

Site Safety Setup: Install barricades, signage, and any traffic control.
04

Coring & Restoration: Perform coring, collect samples, and restore per specifications.

Typical On-Site Workflow for Coring Work

A reliable on-site workflow coordinates safety, testing, and site protection while minimizing disruption to building occupants or adjacent operations.

Mobilize: Deliver equipment and set up containment and PPE.
Confirm Location: Verify marked locations against plans and stakeholder approvals.
Perform Coring: Cut cores, bag samples, and label per chain-of-custody.
Patch & Clean: Restore openings to specified finish and remove debris.

How to Configure a Digital Coring Workflow

Configure an electronic workflow to collect approvals, proof of insurance, permits, and signatures before mobilizing crews.

Field	Configuration
Plan Attachment	Attach PDF plans with pinned core markers.
Insurance Certificate	Require uploaded COI before work start.
Permit Upload	Accept permit PDFs or permit numbers.
Signatures	Collect authorized signatures in sequence.

Digital Requirements for eExecution and Sharing

Use an eSignature platform that supports document attachments, audit trails, and conditional field logic to collect permits and COIs before work begins.

File Types: PDF, DOCX, and image attachments supported.
Integrations: Works with cloud storage and project systems.
Audit Trail: Captures timestamps, IP, and action log.

Common Preparation Mistakes to Avoid

Vague location descriptions that reference 'area' without plan coordinates, leading to disputes over which elements to core and when.
Failing to require an uploaded certificate of insurance listing the owner as a certificate holder and additional insured where required.
Skipping permit verification or assuming a contractor will obtain permits without written responsibility in the agreement.
Not specifying restoration materials or acceptance criteria so patched areas are rejected or require rework after payment.

Contractual Risks and Typical Remedies

Property Damage: Indemnity required

Unpermitted Work: Stop-work and corrective cost

Delayed Restoration: Liquidated damages

Incomplete Sampling: Re-sampling cost

Insurance Lapse: Work suspension

Dispute Over Scope: Arbitration or litigation

Key Safety, Insurance, and Regulatory Details to Include

Insurance: Specify GL limits and endorsements

Workers' Comp: Statutory coverage required

Permits: List party responsible

Traffic Control: State/local plan required

Hazardous Materials: Testing and disposal plan

Recordkeeping: Maintain logs and inspections

Real-World Coring Agreement Examples

Two brief examples show how scope and protections are documented for different project contexts.

Commercial Retrofit

A building owner requested 12 slab cores to test floor topping strength

contractor required to secure city permit
The agreement specified core locations referenced to Sheet A3, required an on-site inspector, and required patching with specified patch compound and 7-day cure before reopening the area to occupants.

Roadway Utility Access

A municipality authorized coring for utility verification

contractor to provide traffic control
The contract required night work windows, tow-away notification, and a restoration bond equal to 150% of patch cost payable until final acceptance.

Comparison: eSignature Vendors for Executing a Coring Agreement

When collecting signatures, compare price, bulk-send capability, audit trail, and HIPAA assurances where applicable; signNow is shown first for clarity.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies by vendor	Varies by vendor	Varies by vendor	Varies by vendor
Bulk Send	Yes (Premium)	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Typical Timing and Deadlines to Track in the Coring Agreement

Set clear deadlines for permits, insurance proof, mobilization, sampling, and restoration to avoid disputes and schedule slippage.

Permit Submission Deadline:

Submit permits at least 10–30 days before mobilization

Insurance Proof Due:

Provide COI at least 5 business days before start

Work Window:

Define start and end dates and daily working hours

Sample Delivery:

Deliver samples to lab within 24–48 hours

Restoration Completion:

Complete patching within 7–14 days unless otherwise specified

Frequently Asked Questions about Coring Agreements

Answers to common execution, risk, and compliance questions when preparing a Coring Agreement.

Need help? Contact support

Who should sign the agreement?
The person with binding authority for each party should sign and include their printed name and title. For corporations, that is typically an officer or authorized project manager; for single-owner entities, the owner or designated agent.
Is notarization required?
Not usually required for a contract to be enforceable, but local or project rules may demand a notarized signature or witness for certain instruments; check municipal permit requirements and state rules.
Can the agreement be signed electronically?
Yes. Electronic signatures are enforceable under the ESIGN Act (15 U.S.C. §7001) and UETA in most states, provided intent, consent, attribution, and record retention requirements are met.
What insurance should be listed?
General liability with limits appropriate to the project, commercial auto if vehicles are used, and workers’ compensation per state law; require the owner as certificate holder and additional insured endorsements when necessary.
What if a core hits an unknown utility?
The agreement should specify an immediate stop-work procedure, notification protocols, and allocation of costs for repair or remediation depending on fault and available utility locates.
How are disputes resolved?
Include a dispute-resolution clause that specifies negotiation, mediation, or arbitration steps and governing law; this helps avoid immediate litigation and clarifies remedies and timelines.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now