Corporate Identity
Full legal name, state of incorporation, business address, and corporate ID (EIN or state file number) to uniquely identify the entity taking the action.
A precise Corporate Resolution Agreement creates an auditable record of authority, reduces disputes over who can bind the corporation, and satisfies third parties that require formal proof of corporate action.
Corporations, their officers, counsel, banks, and counterparties typically use resolutions to confirm authorization for discrete corporate acts.
Use the resolution whenever a third party requires proof of authority or when internal governance calls for a formal written record of board-level decisions.
The board secretary prepares and certifies the corporate minutes and resolutions; they must ensure the resolution text matches the vote and attach the meeting minutes or written consents for verification and future reference.
The CEO, when named by the board, often appears as an authorized signer; the resolution should specify limits of authority, such as dollar thresholds, counterparties, and time limits to avoid later disputes.
Full legal name, state of incorporation, business address, and corporate ID (EIN or state file number) to uniquely identify the entity taking the action.
A concise clause describing the specific action approved (e.g., open bank account, enter loan) and the scope of authorized powers being granted.
List of officers or agents authorized to act, with titles and any signing limits (dollar caps, transaction types, or counterparties excluded).
Reference to the board meeting or written consent date, meeting type (regular/special), quorum confirmation, and vote tally or unanimous written consent notation.
Signature of the corporate secretary or other officer certifying the resolution, with printed name, title, and date; attach corporate seal if required.
Start date and expiration or condition for termination of the authorization to avoid indefinite delegations of authority.
| Field | Configuration |
|---|---|
| Signer Order | Sequential: Secretary then Authorized Officer |
| Authentication | Email + optional SMS code for higher assurance |
| Attachments | Include minutes and certificate of incorporation |
| Audit Trail | Enable detailed timestamps and IP capture |
Ensure your chosen service captures an audit trail (timestamp, IP, signer email) and can export a tamper-evident PDF for long-term recordkeeping.
Some banks request resolutions dated within the last 90 days or updated when signatories change.
Align the effective date with closing schedules to ensure authorized signatures are valid on the signing day.
File the certified resolution in the corporate minute book promptly after board approval.
Include an explicit expiration or review date to avoid indefinite delegations.
If the action triggers filings (UCC, SEC), follow statutory deadlines for those specific filings.
Resolution language adopted at a meeting or by written consent.
Corporate secretary signs a certified copy and attaches minutes.
Obtain notary acknowledgement when a recipient requires notarization.
Send certified copies and attachments to bank, lender, or counterparty for acceptance.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Brian Fitzgibbons, COO, used an online resolution to streamline account-opening procedures.
John Butler implemented digital certification for routine delegations to regional managers.