Resolution Title
Clear title identifying the corporation and the action — e.g., 'Resolution Electing S Corporation Status' — so records and auditors can locate it quickly.
A formal resolution creates an auditable record of the board's decision, shows authorized signers for IRS filings and banking changes, and helps avoid disputes about corporate authority and tax classification. It also supports compliance with corporate bylaws and federal tax requirements when filing Form 2553.
Clear title identifying the corporation and the action — e.g., 'Resolution Electing S Corporation Status' — so records and auditors can locate it quickly.
Brief background statements (recitals) that explain why the board is electing S status and confirm the corporation meets S corp eligibility requirements under the Internal Revenue Code.
Explicit language authorizing the S election and specifying the effective tax year or effective date for the election to take effect.
A clause authorizing a named officer to execute and submit IRS Form 2553 and to provide any required shareholder consents or attachments.
Identification of the officer(s) authorized to sign documents and perform follow-up actions with banks, tax advisors, and state agencies.
Instruction to place the signed resolution in the corporate minute book and to retain copies with tax records and shareholder consents.
Different roles participate: owners initiate, directors approve, and officers implement the resolution; advisors guide compliance.
Coordination among these parties ensures the resolution is valid, recorded, and followed by correct IRS filings and operational updates.
The board chair leads the meeting where the resolution is presented, confirms the vote, and may co-sign minutes or attest to the corporate action for the corporate record.
The corporate secretary prepares and files minutes, attaches the signed resolution to the minute book, and often executes or certifies corporate records for third parties.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature accepted under ESIGN/UETA |
| Authentication | Email plus optional SMS code or ID check |
| Document Format | PDF with embedded signature fields |
| Retention | Store signed copy in minute book and backup storage |
Use a platform that captures a robust audit trail, supports accepted authentication, and integrates with corporate storage.
Ensure the platform meets legal and corporate security requirements (ESIGN/UETA compliance, secure storage, and retention) before e-signing official corporate records.
Attach copies of shareholder consents, bylaws excerpts, and any stockholder election forms that justify or document the S election.
Save the signed resolution in PDF/A for archiving and in native DOCX for editable corporate records if desired.
Notarization is rarely required for an S election resolution; confirm with counsel if third parties request notarized certification.
Provide signed copies to the corporate secretary, tax advisor, and the corporation's bank for account records.
File within 2 months and 15 days after the start of the tax year for the election to be effective that year.
Adopt the resolution before filing Form 2553 to document proper authorization.
Obtain and attach consents from all eligible shareholders when required by Form 2553 instructions.
Record minutes and file the signed resolution promptly after the board action.
Confirm state-specific forms or notices; S election is federal but states may have separate registration requirements.
Create a resolution that includes election language and signer authority.
Hold meeting or obtain unanimous written consent; document vote in minutes.
Authorized officer signs and submits within the IRS deadline described above.
Store signed resolution, Form 2553 receipt, and shareholder consents in the minute book.
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