Applicant Identity
Full legal name, date of birth, and government ID details to verify identity and match background check records.
A clear application creates an auditable record of applicant information, consent for checks, and deposit handling. It reduces disputes about screening, rental dates, and payment timing.
Use the application as a primary intake record that informs lease terms, deposit holds, and compliance checks.
Full legal name, date of birth, and government ID details to verify identity and match background check records.
Requested arrival and departure dates, number of occupants, and any special requests that affect availability or pricing.
Deposit amount, payment methods, refund conditions, and deadlines for holding reservations or converting to a lease.
Previous landlord and employment references with contact information for verification of rental history and reliability.
Consent to credit, background, or identity checks and any required disclosures about pets, smoking, or insurance.
Signed and dated acknowledgment of application terms, consent clauses, and any non-refundable deposit conditions.
| Field | Configuration |
|---|---|
| Required Fields | Make name, dates, payment, and signature mandatory |
| Attachments | Require ID and proof-of-income uploads |
| Authentication | Use email or SMS verification for applicant identity |
| Routing | Auto-route completed forms to property manager inbox |
Ensure the platform complies with ESIGN (15 U.S.C. ch. 96) and UETA where applicable and preserves audit trails for disputes.
Set a submission deadline for availability decisions
Specify when holding deposit must be received
Expect 24–72 hours for standard screening
Notify applicants promptly; typical target 48–72 hours
Confirm in MM/DD/YYYY format at approval
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |