Resolution text
Clear recital of the corporate action taken, including the motion, approval method (board or committee), and effective date in precise language to avoid ambiguity.
A clear, properly executed agreement reduces ambiguity about who may sign for the organization, supports enforceability of commercial commitments, and provides evidence for counterparties, banks, and auditors that the organization authorized the transaction under its governance rules.
The document is also retained by records teams as part of corporate minute books and compliance files.
A director or authorized officer who votes or signs the corporate resolution; provides the primary corporate authority and often appears on the resolution as the principal approver.
An officer who certifies corporate minutes and attaches a certificate or seal verifying the resolution’s adoption for use with banks or counterparties.
Clear recital of the corporate action taken, including the motion, approval method (board or committee), and effective date in precise language to avoid ambiguity.
Names and titles of officers or agents authorized to act on behalf of the organization, with any limits on transaction size, type, or duration made explicit.
Description of the types of transactions authorized (e.g., sign contracts, open bank accounts, pledge collateral) and any thresholds or conditions.
Signature blocks for authorized signers and a corporate secretary or officer attestation certifying adoption of the resolution.
Choice of governing state law and any forum-selection language that will control interpretation and enforcement of the resolution.
Exhibits such as corporate bylaws, officer lists, or minutes excerpts that corroborate authority and provide context to third parties.
| Field | Configuration |
|---|---|
| Draft Template | Create reusable template with placeholders for names, dates, and limits |
| Approval Routing | Sequential routing to counsel, CFO, then board signers |
| Signer Authentication | Use email plus optional SMS or KBA for higher assurance |
| Audit Trail | Capture timestamps, IP, and signer actions for each step |
Choose a platform that supports secure signatures, audit trails, and the authentication level your counterparty requires.
Ensure the chosen workflow preserves an auditable certificate of completion and meets any industry-specific authentication requirements.
Date the board formally approves the resolution; use MM/DD/YYYY format
When authorization begins; may be same as adoption or a later specified date
Deliver certified copy to counterparty promptly to enable bank or vendor reliance
Begin retention from adoption or effective date, whichever applies
Reconfirm delegated authorities annually or when officers change
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |