Court Inventory Document

COURT INVENTORY DOCUMENT

Court Name:   Case Number:   Judge:

Plaintiff/Claimant:   Defendant/Owner:

Custodian/Agency:   Inventory Date:

RECITALS

WHEREAS, property, evidence, or items relevant to the above-captioned case have been seized, surrendered, or otherwise taken into the custody of the Custodian/Agency identified above; and

WHEREAS, the Court requires a detailed, contemporaneous written inventory to document each item, its identifying characteristics, current storage location, and chain of custody to preserve evidentiary integrity and to facilitate lawful disposition; and

WHEREAS, the parties and the Custodian wish to record the inventory, custody conditions, and procedures for release or disposition of the items in a manner consistent with court rules and applicable law;

NOW, THEREFORE

The Custodian hereby prepares and files this Court Inventory Document and certifies the following inventory, representations, and procedures under penalty of perjury where applicable.

1. DEFINITIONS

For purposes of this document, the following definitions apply: "Inventory Items" means all tangible property described in Section 2; "Custodian" means the person or agency having physical custody of Inventory Items; "Chain of Custody" means the written record of every transfer, access, or handling of Inventory Items from seizure to final disposition.

2. ITEMIZED INVENTORY

The Custodian lists below each Inventory Item, including a detailed description, identifying marks or serial numbers, quantity, present condition, current storage location within Custodian's facility, the name of any person asserting a claim, and the Custodian's estimated value where available. The Custodian certifies that the information is true and accurate to the best of the Custodian's knowledge.

For additional items, continue on the same form or attach supplemental pages bearing the case number. Enter the description below for supplemental listing.

3. CHAIN OF CUSTODY LOG

All transfers, inspections, or access to Inventory Items must be entered into the Chain of Custody Log below. Entries must include the date, time, name of the person transferring or receiving custody, reason for transfer, and any identifying receipt or authorization.

4. STORAGE, SECURITY, AND ACCESS

The Custodian shall store Inventory Items in a secure location and shall maintain reasonable measures to prevent tampering, damage, or unauthorized access. Items will be stored in sealed containers where practicable. The Custodian is authorized to charge reasonable storage fees in accordance with agency policy when permitted by court order.

Sealed storage: Sealed    Access restricted to:

5. RELEASE, RETURN, AND DISPOSITION

Inventory Items shall not be released except pursuant to a written court order, written agreement of the parties approved by the Court, or lawful written authorization. Where a person asserting ownership presents satisfactory identification and authorization consistent with court rules, the Custodian may effect release subject to court notification.

Proposed disposition (select all applicable): Return to claimant   Transfer to agency   Destruction   Other

6. RETENTION PERIOD

Unless otherwise ordered by the Court, Inventory Items will be retained for a period of after the final disposition of the underlying case, after which the Custodian may seek lawful disposition pursuant to section 5.

7. CERTIFICATION BY CUSTODIAN

I, the undersigned Custodian or authorized representative, certify under penalty of perjury that the foregoing inventory is true and complete to the best of my knowledge and that the Custodian will maintain the Chain of Custody in accordance with this document and applicable law.

8. NOTICES

Notices required or permitted under this Inventory shall be given in writing and delivered to the addresses provided below.

9. GOVERNING LAW; MISCELLANEOUS

This Court Inventory Document shall be governed by and construed in accordance with the laws of the state of , without regard to conflicts of law principles.

Entire Agreement: This document constitutes the entire written inventory agreement between the Custodian and the parties regarding the items listed herein and supersedes any prior inventories or informal lists relating to the same items.

Severability: If any provision of this Court Inventory Document is held to be invalid or unenforceable, the remainder of this document will continue in full force and effect.

Amendments: Any amendment to this document must be made in writing and signed by the Custodian and the Claimant/Owner or by order of the Court.

Waiver: The failure to enforce any provision of this document shall not constitute a waiver of future enforcement of that or any other provision.

Counterparts: This document may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one instrument.

Sign Now