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Court of Appeals of Virginia Forms

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SUPREME COURT OF APPEALS OF WEST VIRGINIA
NOTICE OF APPEAL

Use this form only for an appeal from a final judgment of a Circuit Court.

ATTACH COPIES OF ALL ORDERS BEING APPEALED

1. COMPLETE CASE TITLE AND CASE NUMBERS IN CIRCUIT COURT

(Include all party designations, such as plaintiff, intervenor, etc. Use an extra sheet if necessary.)

2. COUNTY APPEALED FROM AND NAME OF JUDGE(S) WHO ISSUED DECISION(S)

(If the presiding judge was appointed by special assignment, include an explanation of the circumstances on an extra sheet.)

3. PETITIONER(S)

(List all parties who join in the petition for appeal and provide the name, firm name, address, phone number, and e-mail address of counsel of record for each party. Self-represented parties must provide an address and telephone number.)

4. RESPONDENT(S)

(List all parties against whom the appeal is taken and provide the name, firm name, address, phone number, and e-mail address of counsel of record for each party. Self-represented parties must provide an address and telephone number.)

5. NON-PARTICIPANT(S)

(List any parties to the lower court action that will not be involved in the appeal and provide the name, firm name, address, telephone number and e-mail address of counsel of record for each non-participant. Provide the name, address and telephone number of any self-represented litigant who was a party to the lower court action but is not participating in the appeal.)

SHORT CASE NAME:

6. Date of Entry of Judgment:

Date of Entry of Judgment on Post-Trial Motions, if any:

7. CRIMINAL CASES:

Defendant's Sentence:

Bail Status:

8. ABUSE AND NEGLECT CASES:

On an extra sheet, provide a list of the names, ages, and parent's names of all minor children, a brief description of the current status of the parental rights of each parent as of the filing of the notice of appeal, a description of the proposed permanent placement of each child, and the name of each guardian ad litem appointed in the case.

9. Is the order or judgment appealed a final decision on the merits as to all issues and all parties?

If your answer is no, was the order or judgment entered pursuant to R. Civ. P. 54(b)?

If your answer is no, you must attach a brief explanation as to why the order or judgment being appealed is proper for the Court to consider.

10. Has this case previously been appealed?

If yes, provide the case name, docket number and disposition of each prior appeal.

11. Are there any related cases currently pending in the Supreme Court or in a lower tribunal?

If yes, cite the case, provide the status, and provide a description of how it is related.

12. Is any part of the case confidential?

If yes, identify which part and provide specific authority for confidentiality.

13. If an appealing party is a corporation, an extra sheet must list the names of parent corporations and the name of any public company that owns ten percent or more of the corporation's stock.

If this section is not applicable to the appealing party, please so indicate below.

14. Do you know of any reason why one or more of the Supreme Court Justices should be disqualified from this case?

If yes, set forth the basis on an extra sheet. Providing the information required in this section does not relieve a party from the obligation to file a motion for disqualification in accordance with Rule 33.

15. Is a transcript of proceedings necessary for the Court to fairly consider the assignments of error in the case?

If yes, you must complete the appellate transcript request on page 4 of this form.

16. NATURE OF CASE, RELIEF SOUGHT, and OUTCOME BELOW

(Limit to two double-spaced pages; please attach.)

17. ASSIGNMENTS OF ERROR

Express the assignments in the terms and circumstances of the case, but without unnecessary detail. Separately number each assignment of error and for each assignment: (1) state the issue; (2) provide a succinct statement as to why the Court should review the issue. Limit to eight pages double-spaced; please attach.

18. ATTACHMENTS

Attach to this notice of appeal the following documents in order:

CERTIFICATIONS

STATE OF WEST VIRGINIA

I hereby certify that I have performed a review of the case that is reasonable under the circumstances and that the contents of the Notice of Appeal are accurate and complete.

Date

Counsel of record or unrepresented party

I hereby certify that on or before the date below, copies of this notice of appeal and attachments were served on all parties to the case, and copies were provided to the clerk of the circuit court from which the appeal is taken and to each court reporter from whom a transcript is requested.

Date

Counsel of record or unrepresented party

APPELLATE TRANSCRIPT REQUEST FORM

INSTRUCTIONS

(1) If a transcript is necessary for your appeal, you must complete this form and make appropriate financial arrangements with each court reporter from whom a transcript is requested.

(2) Specify each portion of the proceedings that must be transcribed for purposes of appeal. See Rule of Appellate Procedure 9(a).

(3) A separate request form must be completed for each court reporter from whom a transcript is requested. If you are unsure of the court reporter(s) involved, contact the circuit clerk's office for that information.

(4) Failure to make timely and satisfactory arrangements for transcript production, including necessary financial arrangements, may result in denial of motions for extension of the appeal period, or may result in dismissal of the appeal for failure to prosecute.

Name of Court Reporter, ERO, or Typist:

Address of Court Reporter:

Civil Action No.:

County:

Date of Final Order:

Transcription Request Details

CERTIFICATIONS

I hereby certify that the transcripts requested herein are necessary for a fair consideration of the issues set forth in the Notice of Appeal.

I hereby further certify that I have contacted the court reporter and satisfactory financial arrangements for payment of the transcript have been made as follows:

Date mailed to court reporter

Counsel of record or unrepresented party

Enter text✕

What Court of Appeals of Virginia Forms Are and when they apply

Court of Appeals of Virginia forms are standardized documents used to initiate appellate filings, lodge motions, submit briefs, and provide sworn statements to the court. They include cover sheets, notices of appeal, docketing statements, affidavits, and certificates of service used across appellate dockets. These forms ensure filings meet court formatting, signature, and service requirements so the clerk can accept and process the submission. Users must follow the Virginia Rules of Court and the Court of Appeals’ local filing procedures when preparing and submitting these documents, whether filed in paper or electronically.

Why correct and complete Court of Appeals of Virginia forms matter

Accurate forms reduce processing delays, prevent rejection, and preserve appellate rights. Properly completed forms create a clear administrative record for the clerk and parties, support timely service, and reduce the risk of procedural dismissal or waiver of issues on appeal.

Why correct and complete Court of Appeals of Virginia forms matter

Who commonly prepares and files these appellate forms

Both attorneys and self-represented litigants use these forms to start appeals, request extensions, or submit supporting affidavits.

  • Appellate attorneys preparing briefs and procedural motions, ensuring compliance with court formatting and deadlines.
  • Pro se litigants who must follow the same form requirements and service rules as represented parties.
  • Court clerks and administrative staff who review submissions for completeness before docketing and scheduling.

Accurate completion saves filing time and minimizes back-and-forth with the clerk; follow court rules carefully and keep proof of service and filing receipts.

Core elements to include on every appellate form

Court of Appeals of Virginia forms share common structural elements designed to identify the case and the filing party, describe the action requested, and prove proper service and authentication.

Case Caption

Full party names and lower-court case number; identifies the matter before the court and aligns filings with docket records.

Docket and Court Identification

Court name, docket or appeal number, and judge or originating court to ensure the clerk assigns the filing to the correct matter.

Relief Requested

A concise statement of the motion or filing purpose so the court and opposing parties clearly understand the request.

Signature and Date

Signed by the attorney or party with printed name, bar number if applicable, and date of signature for authentication.

Proof of Service

Certificate of service showing how and when opposing parties were served, listing recipients and service method.

Attachments and Exhibits

List of documents or exhibits appended to the filing, clearly labeled and referenced in the body of the form.

Step-by-step: preparing and submitting an appellate form

Follow a consistent sequence: verify the form, confirm parties and case number, attach exhibits, sign, and submit to the clerk according to filing rules.

  • 01
    Prepare the form: Select the court-approved form and review instructions.
  • 02
    Complete fields: Fill required fields and confirm dates and addresses.
  • 03
    Attach exhibits: Label and reference each exhibit in the filing.
  • 04
    Sign and file: Sign, include certificate of service, and file with the clerk.

How eSubmission workflows typically operate

Electronic submission follows a predictable flow from document preparation to auditorial proof and clerk acceptance when the court allows eFiling or electronic attachments.

  • Prepare PDF: Convert the completed form and exhibits to PDF/A where possible.
  • Add signatures: Place signatures and dates using an eSignature solution or print to sign manually.
  • Authenticate signer: Use required signer authentication and include any required disclosures.
  • Submit to clerk: Send by eFile, email, or deliver to the clerk per court rule.

Typical eSubmission configuration for appellate filings

Configure document and signer settings to match court requirements before initiating eSubmission workflows.

Field Configuration
Signing Authentication Email link plus optional SMS code
Document Format PDF or PDF/A preferred for archival integrity
Notifications Email confirmations to filer and recipients
Audit Trail Enable IP, timestamp, and action logs

Technical compatibility and integration considerations

Ensure your eSignature and eSubmission tools support required file formats, signer authentication, and integrations needed by the clerk.

  • File formats: PDF, DOCX accepted
  • Integrations: Salesforce, NetSuite, Microsoft 365
  • Authentication: Email, SMS, KBA where required

Use systems that preserve audit trails and support exporting signed PDFs and certificates of completion for the court record.

Comparing eSignature vendor pricing and basic capabilities

Basic vendor cost and capability differences affect per-user and per-signature economics for high-volume appellate filings and office workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes (available on tiers) Varies by plan Varies by plan Varies by plan Varies by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes (BAA available) Yes (BAA available) Yes (BAA available) Varies Varies
Envelope Cap No envelope cap 100 envelopes/user/year limit Varies by plan Varies by plan Varies by plan

Timing to consider for appellate form submission

Deadlines differ by motion type and appellate procedure; confirm exact timeframes in the Virginia Rules of Court or the Court of Appeals’ local rules.

Notice of Appeal Timing:

Deadlines vary by case and statute; check governing rules

Response Periods:

Opposing party response times depend on filing type and service method

Clerk Processing:

Processing time depends on filing volume and method

Service Deadlines:

Service must meet timing requirements in the applicable rule

Extension Requests:

File motions for extensions early and state good cause

Common preparation pitfalls to avoid

  • Incomplete case caption or wrong docket number that misroutes the filing and delays processing.
  • Missing or incorrect certificate of service leaving the court without proof of notice to other parties.
  • Using the wrong form version or failing to follow updated local instructions required by the clerk.
  • Incorrect signature format or missing notarization when the form requires a sworn affidavit or acknowledgment.

Consequences of incorrect or late appellate filings

Rejection for noncompliance: Clerk may refuse to docket
Waiver of issues: Late or improper filings can forfeit appellate claims
Court sanctions: Possible monetary or procedural sanctions
Statute of limitations impact: Missed deadlines may bar relief
Notary defect: Improper notarization can invalidate affidavits
Service deficiencies: Insufficient service may require refiling

Representative real-world examples of eSubmission and forms handling

These brief examples show how organizations and individuals streamline form completion and submission while preserving compliance and audit trails.

Optica Ventures — Document turnaround

The team centralized appellate packets for remote signature and filing.

  • The interface simplified client signing.
  • Brian Fitzgibbons, COO of Optica Ventures LLC, reported streamlined customer interactions and consistent submission formatting that reduced follow-up questions from clerks.

Martin Properties — Mobile filing

Property dispute filings prepared on the go and signed remotely.

  • Mobile signing enabled quick service.
  • Tim Martin, Founder of Martin Properties, noted he could execute and return necessary papers efficiently while maintaining compliance and full audit records.

Practical tips for accurate, efficient appellate form filing

Adopt a simple checklist to reduce errors: confirm captions, use validated signatures, attach exhibits correctly, and keep service records.

Verify party identities and captions
Cross-check party names and lower-court numbers against the judgment or docket to avoid misfiling and ensure the clerk assigns the document correctly.
Confirm required signatures and notarizations
Check whether a sworn affidavit, acknowledgment, or notary is required and whether remote online notarization is permitted in the jurisdiction.
Use PDF/A and clear exhibit labeling
Convert exhibits to PDF/A when possible, label each exhibit clearly, and reference them by exhibit letter or number in the main filing.
Retain audit trails and service receipts
Keep copies of signed PDFs, certificates of completion, and proof of service to respond to clerk inquiries or post-filing disputes.

Frequently asked questions about Court of Appeals of Virginia forms

Answers to common practical and technical questions about preparing, signing, and submitting appellate filings for the Court of Appeals of Virginia.


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