Project Scope
Describe the work in measurable detail including sizes, colors, materials, and any optional allowances; attach reference images when possible to reduce interpretation disputes.
A well-structured Crafts Document Template reduces disputes, speeds approvals, and clarifies payment and delivery expectations for both maker and customer while preserving a record suitable for tax and warranty purposes.
Typical users range from solo artisans to small production studios; each adapts the template to their workflow.
Choose the variant that matches your transaction type and scale — commission, retail order, wholesale, or service repair.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature overlay or drawn signature |
| Authentication | Email token or SMS two-factor |
| Conditional Fields | Show payment fields after deposit confirmation |
| Template Saving | Save as reusable template with fixed and optional fields |
Confirm which file types and integrations your platform supports before sending.
Describe the work in measurable detail including sizes, colors, materials, and any optional allowances; attach reference images when possible to reduce interpretation disputes.
List primary supplies and any client-provided items with responsibility for sourcing and quality noted; note substitutions and approval process for unavailable items.
State fixed price or rate, deposit percentage, scheduled milestone payments, accepted payment methods, and late-fee calculations if applicable.
Set projected start and completion dates, shipping methods, responsibility for insurance during transit, and remedies for missed deadlines.
Define number of included revisions, approval windows, and additional charges for changes beyond the agreed scope.
Clarify ownership of designs and images, license grants for use, and conditions for resale or reproduction to avoid future disputes.
Provide signed copies in PDF/A and standard PDF to ensure consistent printing and long-term readability across systems.
Attach invoices, material receipts, proof-of-delivery, and photos of completed work to substantiate payments and warranty claims.
Include an audit trail with timestamps, signer email, and IP address to preserve execution evidence for disputes or tax records.
Track template revisions and stamp executed copies with version numbers and execution dates for future reference.
Specify exact due date for the initial deposit to reserve materials and start scheduling.
Set the target date when fabrication or work begins following deposit confirmation.
Schedule a review milestone for client approval of progress and interim adjustments.
Define the delivery window and acceptable delay allowances with remedies for late delivery.
State warranty claim period and how defects must be reported for remedy eligibility.
Provide clear estimate, validity period, and assumptions used to calculate pricing.
Obtain signatures and confirm deposit to lock the schedule and materials.
Begin production, record progress photos, and complete mid-project approvals as specified.
Deliver final goods, collect final payment, and save executed documents for retention.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |
A small maker shop standardized commissions with a template to reduce back-and-forth on specs and deposits
A sole proprietor used the template for custom furniture orders to capture exact dimensions and finish options
A solo artisan who sells custom pieces online. Uses the template to define scope, manage deposits, and document warranty terms. Prefers simple e-sign workflows and PDF exports for tax and shipping reconciliation.
Manages multiple commissions and a small team. Uses templates with conditional fields for bulk production orders, integrates signed copies with accounting software, and retains executed documents for seven years for business records.