Purpose
Describe the session type, goals, and whether the work is therapeutic, educational, archival, or intended for publication. This frames consent and later use.
A clear written document protects participants, clarifies ownership of poems and derivative works, and records informed consent for therapeutic or public uses. It reduces ambiguity about rights, distribution, and confidentiality while supporting ethical practice and compliance with applicable privacy rules.
Common users include facilitators, therapists, educators, program administrators, and publishing partners who need a written record of rights and consent before using creative work.
Use the document any time collaboration could produce publishable or distributed creative material, when minors are involved, or when institutional policies require written consent and IP clarity.
Describe the session type, goals, and whether the work is therapeutic, educational, archival, or intended for publication. This frames consent and later use.
Define deliverables, expected outputs (single poem, series, recordings), session dates, and any limits on revisions, archiving, or derivative works created from the sessions.
Specify whether authors retain copyright, whether rights are assigned, and the exact license terms for reproduction, adaptation, and distribution, including any time-limited or nonexclusive grants.
State confidentiality expectations, anonymization options, mandatory reporting thresholds, and whether therapeutic notes are separate from creative outputs and protected accordingly.
Record payment amounts, royalty splits, credit lines or bylines, and any barter or nonmonetary compensation; include accounting and payment timing details.
Set procedures for revising the agreement, withdrawing consent, cancelling publication, and how disputes will be handled, including governing law and notice requirements.
| Field | Configuration |
|---|---|
| Document Upload | Accept PDF and DOCX; convert to fillable PDF for consistency. |
| Authentication | Use email link, SMS code, or higher assurance if identity proofing is required. |
| Auto-fill | Enable automatic population of repeated fields to reduce manual entry errors. |
| Routing Order | Set sequential or parallel signer order depending on program needs. |
Choose a platform that preserves an audit trail, supports required authentication, and stores signed records securely.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies | Varies | Varies | Varies |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Allow at least 3–14 days for participants to review terms before signing
Specify any short revocation window, commonly 7–30 days
Provide advance notice of intended publication or public readings
State payment due dates and invoicing intervals clearly
Identify who stores final signed records and for how long
Collect participant details and informed consent for the session.
Produce initial creative work and separate therapeutic notes.
Share drafts for participant review and record any changes.
Obtain final signatures before publication or external distribution.
A city arts program runs weekly sessions for adults with lived experience.
A visiting poet leads classroom residencies and collects student work.