What is required for validity?

A valid statement should include account ID, credit limit, outstanding balance, available credit, statement date, and an authorized signature or electronic authentication. For consumer-facing statements, follow the ESIGN Act standards: intent, consent, attribution, and retention (15 U.S.C. §7001).

Can an electronic statement be used?

Yes. Electronic statements are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction meets legal validity tests and any industry-specific consent or disclosure requirements are satisfied.

When should notarization be used?

Notarization is optional unless the recipient or a specific transaction requires it. Use a notary or RON where counterparties request notarized evidence; verify RON rules for the signer's state and the notary's obligations.

What supporting documents help verification?

Attach recent bank-issued statements, a verification letter from the issuing bank, or a bank contact. These documents accelerate verification and reduce the likelihood of additional information requests.

How do I correct an error after issuing?

Issue a corrected statement with a new date, clearly label it as 'Corrected,' and include an explanation for the change. Retain copies of both versions for audit trails and dispute resolution.

Are there privacy concerns?

Yes. When statements include personally identifiable or health-related data, follow applicable privacy laws such as HIPAA for PHI and limit distribution to authorized recipients only.

Electronic Signature
Templates
Finance
Credit Statement of Available Credit

Credit Statement of Available Credit

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

CREDIT STATEMENT OF AVAILABLE CREDIT

Issuer (From)

Company Name Address

Phone

Email

Issuing Officer

Recipient (To)

Client Name Address

Account Number

Contact Phone

Contact Email

Statement Details

Statement Number: Statement Date: Effective As Of:

Credit Availability Expiration: Reference Agreement Date:

Credit Summary

Credit Limit Outstanding Balance Holds or Reserves Available Credit (Calculated)

Recent Activity (Itemized)

Use the table below to list charges, payments, credits, and adjustments that affect available credit. Balances shown reflect issuer records as of the Statement Date.

Date	Description	Debit	Credit	Balance

Subtotal Charges Subtotal Credits Current Balance

Terms, Certification, and Notices

This Statement of Available Credit is issued by the Issuer based on internal account records and is provided for the Recipient's informational use only. The Issuer does not undertake to update this statement except as agreed in writing. Available credit is the result of the Credit Limit less Outstanding Balance and any Holds or Reserves noted above.

The Issuer certifies that, to the best of its knowledge, the figures set forth on this statement are accurate as of the Statement Date. The Issuer reserves the right to adjust balances for errors, disputes, chargebacks, or returned items in accordance with the applicable credit agreement. Any credit availability shown is subject to review and approval of individual transactions and does not constitute an obligation to extend new credit beyond the agreed credit limit.

Authorization to Verify

By accepting this statement the Recipient acknowledges that the Issuer may verify credit-related information with third parties and that such verification may include disclosure of the recipient's account status to authorized parties when necessary to process transactions or to comply with legal obligations.

Limitation of Liability

The Issuer disclaims liability for any consequential or incidental damages arising from reliance upon this statement. The Recipient's exclusive remedy for an incorrect statement shall be limited to correction of the account balance and adjustment of any related charges in accordance with the governing credit agreement.

Governing Law

This statement and any dispute arising hereunder shall be governed by the laws governing the underlying credit agreement between the parties unless otherwise expressly agreed in writing.

Additional Instructions / Notes

Release of Information Consent Yes — Recipient consents to verification and release of credit information as described above No — Recipient does not consent to disclosure beyond routine account servicing

Certification by Issuer

The undersigned certifies that the Issuer prepared this Credit Statement of Available Credit from its business records maintained in the ordinary course of business. The undersigned further certifies that the statement is issued under authority granted by the Issuer and that the information herein may be relied upon by the Recipient and authorized third parties to the extent permitted by the governing credit agreement.

Issuer Printed Name:

By:

Date:

Title:

Contact Phone:

What a Credit Statement of Available Credit Is

A Credit Statement of Available Credit is a written declaration that identifies unused borrowing capacity for a specified account or credit facility. It typically lists current credit limits, outstanding balances, available credit, account identifiers, issuer contact details, and the statement date. Lenders, vendors, landlords, and counterparties use this document to assess short-term liquidity and credit capacity. The statement can be issued as a bank-produced extract, a creditor-signed letter, or a digitally signed PDF that includes an audit trail for later verification and recordkeeping.

Why the Credit Statement of Available Credit Matters

A clear Credit Statement of Available Credit speeds underwriting and vendor approvals, reduces back-and-forth verification, and provides a verifiable record for contractual or regulatory review. Accurate statements help counterparties make informed credit decisions and reduce the risk of delays or disputes during transaction processing.

Who Requests or Prepares This Statement

Lenders, vendors, landlords, and procurement teams commonly request a Credit Statement of Available Credit when assessing credit exposure or approving transactions.

Commercial lenders evaluating a borrower's short-term borrowing capacity for loans and lines of credit.
Suppliers and trade creditors checking credit availability before extending payment terms or approving large shipments.
Landlords and property managers verifying tenant credit for lease approvals and security deposit decisions.

Use the statement as part of due diligence workflows and retain a dated copy for recordkeeping and potential dispute resolution.

Who Signs and Who Prepares the Statement

Primary Requester

A financial officer, lender representative, or procurement manager typically prepares or requests the statement by compiling balances, credit limits, and issuer contact details. Accuracy matters because downstream approvals and contractual credit commitments often depend on the figures reported here.

Typical Signer

An authorized signatory — often a bank officer or corporate treasurer — must sign or electronically authenticate the statement. The signer must be able to confirm account data and provide a verification contact if a counterparty requests further confirmation.

Essential Elements to Include

Core elements make the Credit Statement of Available Credit reliable for underwriting, vendor review, and audit.

Account ID

Include a unique account identifier such as account number or facility name so recipients can match the statement to the correct credit relationship.

Credit Limit

State the gross credit limit for the account or facility. This figure anchors the available credit calculation and is central to risk assessments.

Outstanding Balance

Report the current principal and any drawn amounts against the facility. Be clear whether interest, fees, or pending items are included.

Available Credit

Compute and show available credit as Credit Limit minus Outstanding Balance, noting any encumbrances or holds that reduce usable capacity.

Statement Date

Provide the exact statement date in MM/DD/YYYY format; recipients use this date to assess the timeliness and relevance of the information.

Issuer Contact

Supply the name, title, phone, and email of the person who can verify the statement. Verification contacts speed lender or vendor confirmations.

Step-by-Step: Preparing a Compliant Statement

Follow these steps to prepare, verify, and deliver a compliant Credit Statement of Available Credit that recipients can rely on.

01

Gather account records: Collect ledger extracts, recent statements, and authorization records.
02

Calculate balances: Confirm outstanding amounts and compute available credit precisely.
03

Prepare statement: Populate required fields, include statement date, and add verification contact.
04

Deliver and retain: Send via secure channel and keep a dated copy for records.

How to Configure a Digital Workflow

Set up these workflow fields when issuing the statement electronically to improve security and auditability.

Field	Configuration
Signer authentication	Email link plus optional SMS one-time code
Signature type	E-signature with timestamp and audit trail
Field locking	Lock numeric fields after signing to prevent edits
Storage	Encrypted cloud storage with version history

Typical Digital Delivery Flow

This flow shows the common steps for e-issuing and verifying a credit statement electronically.

Upload document: Sender uploads template or PDF to platform.
Place fields: Add signature, date, and contact fields.
Authenticate signer: Use email link or stronger MFA as needed.
Capture audit trail: System records IP, timestamp, and actions.

Technical Considerations for eSubmission

Choose a platform that supports secure PDF signing, audit trails, and appropriate signer authentication for your risk profile.

File formats: PDF, DOCX, or locked image
Authentication: Email, SMS, or KBA
Integrations: CRM and document storage

Common eSignature Vendor Pricing and Features

Compare typical starting prices and key capabilities for eSignature platforms commonly used to deliver credit statements. signNow appears first as the baseline for comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Yes	Yes	Yes	Yes
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Potential Risks and Legal Consequences

Misstated Amount: Contract disputes or rescission

Missing Signatures: Document may be rejected

Late Submission: Delays or lost opportunities

Unauthorized Disclosure: Breach of confidentiality

Failure to Verify: Counterparty may require additional proof

Regulatory Exposure: Industry fines or sanctions

Common Preparation Errors to Avoid

Using incorrect account numbers or truncated identifiers that prevent a verifier from matching the statement to the proper account.
Submitting outdated statements where the statement date is beyond the recipient's acceptable recency window, causing rejection.
Failing to disclose holds, authorizations, or pending draws that materially reduce actual available credit.
Omitting a verification contact or signing authority, which forces recipients to request additional confirmation and delays processing.

Real-World Use Cases

Examples show how different parties rely on a Credit Statement of Available Credit in everyday transactions.

Supplier Credit Check

A mid-size supplier requests a statement before shipping a large order to a new buyer.

The statement shows available credit and issuer contact.
The supplier uses the documented figure to set payment terms and reduce exposure to nonpayment during initial shipments.

Lease Approval

A property manager requires a current credit statement for a corporate tenant application.

The landlord reviews available credit before approving lease and deposit terms.
The notarized, dated statement speeds lease approval and documents tenant financial capacity in the tenant file.

Practical Tips for Accurate, Efficient Completion

Follow these best practices to reduce verification delays and strengthen the statement's evidentiary value.

Use issuer-produced statements

When possible, obtain a bank- or creditor-issued statement rather than a self-prepared letter. Issuer-produced documents carry higher verification weight and are less likely to be challenged.

Include verification contacts

Always supply the name, title, direct phone, and email of a person who can confirm the figures. Verification contacts shorten review cycles and reduce follow-up requests.

Timestamp and sign

Include a statement date and an authorized signature or digital authentication. Timestamped electronic signatures plus an audit trail support later reproducibility and legal admissibility.

Annotate holds and encumbrances

Explicitly list pending authorizations, holds, or outstanding letters of credit that reduce available credit to prevent misunderstandings.

Typical Timelines and Processing Expectations

Common timing benchmarks help set expectations for requesters and recipients when exchanging credit statements.

Provide on request:

Deliver within 5–10 business days of a written request.

Bank verification:

Financial institution confirmations commonly take 3–5 business days.

Update requirement:

Issue a new statement within 30 days of material credit changes.

Internal retention:

Keep a copy in records for at least 3 years.

Dispute window:

Allow 30–60 days for counterparties to raise verification questions.

Frequently Asked Questions and Answers

Practical answers to common questions about preparing, authenticating, and delivering a Credit Statement of Available Credit.

Need help? Contact support

What is required for validity?
A valid statement should include account ID, credit limit, outstanding balance, available credit, statement date, and an authorized signature or electronic authentication. For consumer-facing statements, follow the ESIGN Act standards: intent, consent, attribution, and retention (15 U.S.C. §7001).
Can an electronic statement be used?
Yes. Electronic statements are enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the transaction meets legal validity tests and any industry-specific consent or disclosure requirements are satisfied.
When should notarization be used?
Notarization is optional unless the recipient or a specific transaction requires it. Use a notary or RON where counterparties request notarized evidence; verify RON rules for the signer's state and the notary's obligations.
What supporting documents help verification?
Attach recent bank-issued statements, a verification letter from the issuing bank, or a bank contact. These documents accelerate verification and reduce the likelihood of additional information requests.
How do I correct an error after issuing?
Issue a corrected statement with a new date, clearly label it as 'Corrected,' and include an explanation for the change. Retain copies of both versions for audit trails and dispute resolution.
Are there privacy concerns?
Yes. When statements include personally identifiable or health-related data, follow applicable privacy laws such as HIPAA for PHI and limit distribution to authorized recipients only.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now