Header and IDs
Case identifiers, intake date, intake channel, and staff initials. These fields create a clear chain of custody for the intake document, support indexing, and help match the intake to existing court files and child welfare records.
A clear intake form speeds case assessment, documents immediate safety concerns, and preserves evidence needed for temporary orders or hearings while reducing follow-up requests and filing delays.
The Custody Intake Form is completed by or submitted to a range of professionals depending on the intake channel and case stage.
Select the recipient based on the purpose: attorney intake for legal representation, child welfare intake for protective services, or court intake for filing and docketing.
An attorney or supervised intake paralegal collects the client’s information, verifies identity, explains electronic consent where used, and reviews the intake for sufficiency before filing. Attorneys often attach intake as exhibit or include summarized data in the petition.
A social worker or caseworker documents safety concerns, home environment, and service referrals. Their intake entries are used for risk assessment, service planning, and may accompany petitions in protective proceedings.
Case identifiers, intake date, intake channel, and staff initials. These fields create a clear chain of custody for the intake document, support indexing, and help match the intake to existing court files and child welfare records.
Full legal names, DOBs, gender, school, and medical alerts. Accurate child identifiers are essential for jurisdictional determinations and for avoiding misidentification across systems and prior cases.
Names, relationships, contact numbers, addresses, and employment details. This information supports service of process and financial disclosures when moving toward temporary or permanent orders.
Summarized allegations, history of violence, substance abuse, or threats with specific dates. Clear risk narratives assist evaluators and judges when considering emergency relief or supervised visitation orders.
Existing custody or protection orders, pending filings, and case numbers. Including prior orders prevents conflicting rulings and supports accurate calendaring and enforcement steps.
Signature blocks for the reporting party, intake worker, and any legal representative, plus date and method of signing. Electronic signatures should meet ESIGN and UETA standards for enforceability.
| Field | Configuration |
|---|---|
| Authentication method | Email link, SMS code, or KBA for higher assurance |
| Required fields enforcement | Make child identifiers and safety concerns mandatory |
| Conditional fields | Show visitation history only if custody disputed |
| Retention settings | Set retention per legal hold or policy |
Choose a platform that supports secure uploads, standard document formats, and the authentication level your jurisdiction requires.
Confirm interoperability with your case management, document storage, and court eFiling systems to avoid manual transfers and ensure secure recordkeeping.
Aim to triage intake within 48–72 hours of receipt for safety screening.
If imminent danger is documented, prepare emergency relief immediately.
Missing signatures or IDs often delay filing by days to weeks.
Local court rules govern filing deadlines; verify with clerk for scheduling windows.
Collect supporting evidence within 30 days when practicable to preserve witness recollection.
Form submitted and logged in case management for processing.
Immediate safety issues identified and escalated if necessary.
Counsel assesses facts, drafts petition, and prepares exhibits.
Petition filed with court and opposing parties served per local rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |