Parties
Identify each legal entity or individual by full legal name, type of entity, principal address, and contact information for notices; include any delegated agents.
A well-drafted Custody Services Agreement reduces ambiguity about custody responsibilities, clarifies asset handling procedures, and limits legal and operational risk for both custodian and client. It creates a record for audit, regulatory review, and dispute resolution while setting expectations for fees and reporting.
Organizations and individuals across finance, legal, and asset management prepare custody agreements when assets require third-party safekeeping or administration.
Signers usually include authorized officers, designated custodians, and sometimes corporate counsel or trustees depending on the entity and asset type.
Identify each legal entity or individual by full legal name, type of entity, principal address, and contact information for notices; include any delegated agents.
Describe precisely which assets the custodian will hold, custody activities permitted (safekeeping, collection, settlement), and any excluded activities or prohibited transactions.
State fee schedule, invoicing frequency, acceptable payment methods, and provisions for fee changes or dispute resolution of billing items.
Set the initial term, renewal mechanics, termination for cause or convenience, notice periods, and post-termination asset transfer procedures.
Allocate risk, define the custodian's standard of care, caps on liability, indemnification obligations, and insurance requirements if applicable.
Specify reporting frequency, required content of account statements, audit rights, and record retention standards for both parties.
| Field | Configuration |
|---|---|
| Authentication Level | Email + SMS code or stronger identity proofing for custodial authority |
| Template Reuse | Save standard custody clauses as reusable templates for consistency |
| Conditional Fields | Show fee or witness fields only when applicable |
| Notifications | Email confirmations to client, custodian, and legal counsel |
Choose a platform that supports strong authentication, audit trails, and secure document storage aligned with your compliance needs.
Date entered as MM/DD/YYYY; controls when duties commence
Specify settlement instructions and expected transfer timeframe
Date by which custodian must confirm receipt of assets
Monthly or quarterly statement delivery schedule
Retention clock begins on effective date or receipt confirmation
Legal review, edits, and stakeholder sign-off before execution.
All authorized signers sign and date the agreement.
Client initiates transfer and custodian acknowledges receipt.
Custodian issues first statement and reconciles positions.
| Criteria | Custody Services Agreement | Escrow Agreement |
|---|---|---|
| Control of Assets | ongoing safekeeping | conditional release |
| Primary Purpose | administration and safekeeping | transaction conditional settlement |
| Typical Duration | open-ended or term | project-specific or transaction |
| Typical Signers | client, custodian | buyer, seller, escrow agent |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica used a custody agreement to formalize asset handling for investor funds and reduce manual transfers.
Xerox integrated custody agreements with its ERP to automate transfers and reporting for customer-held assets.