Scope
Define covered services or goods, deliverables, and attachment of relevant SOWs or exhibits to avoid scope creep.
A Custom Business MPP reduces ambiguity about payment responsibility, approval chains, and timing while creating a single source of truth for finance and operations teams. It standardizes terms across vendors, supports compliance with internal controls, and creates an auditable record useful for dispute resolution and audits.
Final approvers should be documented in the MPP and listed in the signature block so authority is clear for future audits and payment questions.
| Field | Configuration |
|---|---|
| Signer Order | Sequential or parallel routing |
| Authentication | Email with optional SMS code or KBA |
| Conditional Logic | Route additional approvals if amounts exceed threshold |
| Audit Trail | Enable full event logging and timestamping |
Ensure the chosen workflow supports export to PDF/A for long-term retention and integrates with your document management and accounting systems.
MM/DD/YYYY format; determines start of obligations
Follow specified Net terms to avoid late fees
Internal approval target: 3–5 business days
Post within the same accounting period
Retention triggered from execution date
Create initial MPP with all required fields completed.
Legal and finance confirm terms and thresholds.
Authorized signatories sign and date the MPP.
Deliver to vendor, update ERP, and store executed copy.
Define covered services or goods, deliverables, and attachment of relevant SOWs or exhibits to avoid scope creep.
Specify net days, discounts, penalties for late payment, and acceptable payment methods (ACH, wire, check).
List approval thresholds by role and dollar amount to enforce segregation of duties and internal controls.
Include complete banking details and change-notice procedures to mitigate fraud risk.
State recordkeeping requirements and where executed copies will be archived for auditability.
Outline termination rights, notice periods, and how final payments and credits are handled.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Optica standardized vendor payment terms across portfolios to reduce invoice exceptions by 40%
Martin Properties used an MPP to centralize vendor banking changes and approvals