Can the order form be signed electronically?

Yes. Electronic signatures are enforceable in interstate transactions under the ESIGN Act (15 U.S.C. §7001) and in most states under UETA. Check for any industry or payer-specific requirements before relying on an e-signature for acceptance.

What measurement detail is required?

Provide exact dimensions, tolerance ranges, and reference points. Indicate whether measurements are finished opening sizes or nominal glass sizes; unclear specs frequently cause remakes and extra charges.

Who must sign to authorize fabrication?

A person with procurement or project authority should sign; include printed name and role. For corporate buyers, a delegated purchasing agent or authorized signatory should be named on the form.

How do I make changes after submission?

Submit a written change order that references the original order number. Changes after cutting may be additional cost; document approvals before proceeding to avoid disputes.

What if the glass is damaged on delivery?

Note damages on the carrier delivery receipt and photograph the condition. Notify the supplier immediately and preserve packaging. Insurance and carrier claims depend on timely documentation.

Is notarization or witness required?

Not typically required for commercial order forms. If the form creates new security interests or is attached to legal instruments, consult counsel; certain jurisdictions require notarization for real property documents.

Electronic Signature
Templates
Miscellaneous
Custom Glass Order Form

Custom Glass Order Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Custom Glass Order Form

Parties

Customer Name Customer Contact & Address Fabricator / Supplier Fabricator Contact & Address

Recitals

WHEREAS, Customer desires to purchase custom manufactured glass products and related services as described in this Order Form; and

WHEREAS, Fabricator has the necessary expertise, equipment, and facility to manufacture, process, and, if applicable, install such custom glass products in accordance with the specifications set forth below; and

WHEREAS, the parties intend for this Custom Glass Order Form to constitute the complete agreement governing the manufacture, sale and delivery of the described goods subject to the terms below.

Scope of Work

Fabricator shall manufacture, finish, and, if selected, deliver and install the custom glass units described in the Order Details section in accordance with the specifications, tolerances, and lead times specified in this form. Work shall include quality control, edgework, drilling, cutouts, tempering, lamination, sealing, and packaging as specified by Customer and accepted by Fabricator.

Detailed Scope / Special Instructions

Order Details (Itemized)

Fill each line for a distinct product. Provide precise dimensions and finishes. Errors in supplied dimensions may incur additional charges.

Item 1 — Description

Qty: Width (in): Height (in): Thickness (mm):

Finish/Treatment: Unit Price: $ Line Total: $

Item 2 — Description

Qty: Width (in): Height (in): Thickness (mm):

Finish/Treatment: Unit Price: $ Line Total: $

Additional Items / Attachments

Payment Terms

Prices set forth on this Order Form are exclusive of applicable taxes, freight, and installation charges unless otherwise stated. Customer agrees to pay Fabricator in accordance with the schedule below.

Deposit Amount Balance Due / Payment Schedule

Late payments shall accrue interest at the lesser of 1.5% per month or the maximum rate permitted by law on any overdue amount, calculated from the payment due date until paid. Customer shall be responsible for reasonable collection costs, including attorneys' fees, on delinquent accounts.

Late Fee / Interest Rate

Term and Termination

This Order Form is effective as of the Effective Date below and shall remain in effect until completion of the services and final payment, unless earlier terminated as provided herein.

Effective Date: Estimated Completion Date:

Either party may terminate for material breach if the breaching party fails to cure such breach within days after written notice. Upon termination by Customer for convenience, Customer shall pay for work performed and materials ordered up to the date of termination plus reasonable termination costs.

Delivery, Inspection, Acceptance

Fabricator shall notify Customer when goods are ready for delivery or pickup. Delivery dates are estimates; Fabricator is not liable for delays caused by events beyond its control. Customer shall inspect shipments within 5 business days of receipt and notify Fabricator in writing of any nonconformance. Failure to provide timely notice constitutes acceptance of the goods.

Warranty

Fabricator warrants that manufactured glass shall conform to agreed specifications and shall be free from manufacturing defects for a period of from delivery, subject to standard exclusions for misuse, site conditions, improper handling, or installation by third parties. Fabricator's sole obligation under this warranty shall be repair or replacement of defective goods at Fabricator's option.

Confidentiality

Each party shall keep confidential and not disclose to third parties technical specifications, drawings, pricing, and other non-public information provided by the other party in connection with this Order Form. Confidential information shall not include information that is publicly known or independently developed. Obligations of confidentiality shall survive termination for a period of three (3) years.

Indemnification and Limitation of Liability

Customer shall indemnify and hold Fabricator harmless from liabilities arising from Customer-supplied designs, measurements, or specifications. Except for willful misconduct or gross negligence, neither party shall be liable for consequential, incidental, or special damages. Fabricator's aggregate liability for any claim arising from or related to this Order Form shall not exceed the total amount paid by Customer under this Order Form.

Governing Law

This Order Form shall be governed by and construed in accordance with the laws of the state specified below, without regard to its conflict of laws principles.

Governing Law State

Entire Agreement

This Order Form (including all attachments and specifications incorporated by reference) constitutes the entire agreement between the parties concerning the subject matter herein and supersedes all prior proposals, negotiations, and agreements, whether written or oral. Any amendments must be in writing and signed by authorized representatives of both parties.

Acknowledgment and Certifications

By signing below, Customer confirms that measurements and specifications provided to Fabricator are accurate to the best of Customer's knowledge, and that Customer has reviewed and accepted the terms, pricing, and applicable lead times. Fabricator certifies that it will perform manufacturing services in accordance with industry standards and with the specifications accepted on this form.

Customer:

By:

Date:

Fabricator:

By:

Date:

What the Custom Glass Order Form Is and When to Use It

A Custom Glass Order Form is a structured sales and production worksheet used to capture specifications, measurements, finishing options, delivery and installation preferences, and billing instructions for bespoke glass products. It collects technical details needed by fabricators and installers — glass type, thickness, precise width/height, radius or cutouts, edge treatment, tempering, framing, and hardware. The form also records purchase order numbers, lead times, deposit terms, and signatures authorizing fabrication. Properly completed, the form reduces rework, clarifies responsibility for measurements, and serves as the binding order record between buyer and supplier.

Why a Formal Order Form Matters for Accuracy and Accountability

Using a standardized Custom Glass Order Form centralizes technical details, ensures consistent measurement conventions, and documents authorization to proceed with fabrication. It reduces interpretation errors and protects both parties with a clear record of agreed specifications and payment terms.

Who Typically Prepares or Signs This Form

Typical users combine technical and commercial roles to ensure accurate orders and approvals.

Glazing contractors and fabricators who require exact specifications and authorization before cutting or tempering glass.
Architects and designers who confirm dimensions, finishes, and project tolerances for installation coordination.
Procurement managers or facility owners who approve pricing, delivery windows, and payment terms with purchase orders.

Final signatures by the party who authorizes production are required to begin fabrication; include printed name, role, and date.

Step-by-step: Completing a Custom Glass Order Form

Follow a clear sequence when completing the form to avoid delays: identify parties, confirm product specs, attach measurements, accept pricing, and authorize fabrication.

01

1. Identify Parties: Enter buyer and supplier legal names and contact details.
02

2. Specify Product: Select glass type, thickness, and finish options.
03

3. Provide Measurements: Record precise dimensions and any cutouts or notches.
04

4. Authorize Work: Sign, date, and confirm deposit or payment terms.

Frequently asked questions and common issues

Answers to common concerns about measurements, approvals, e-signatures, cancellations, and change orders for custom glass orders.

Need help? Contact support

Can the order form be signed electronically?
Yes. Electronic signatures are enforceable in interstate transactions under the ESIGN Act (15 U.S.C. §7001) and in most states under UETA. Check for any industry or payer-specific requirements before relying on an e-signature for acceptance.
What measurement detail is required?
Provide exact dimensions, tolerance ranges, and reference points. Indicate whether measurements are finished opening sizes or nominal glass sizes; unclear specs frequently cause remakes and extra charges.
Who must sign to authorize fabrication?
A person with procurement or project authority should sign; include printed name and role. For corporate buyers, a delegated purchasing agent or authorized signatory should be named on the form.
How do I make changes after submission?
Submit a written change order that references the original order number. Changes after cutting may be additional cost; document approvals before proceeding to avoid disputes.
What if the glass is damaged on delivery?
Note damages on the carrier delivery receipt and photograph the condition. Notify the supplier immediately and preserve packaging. Insurance and carrier claims depend on timely documentation.
Is notarization or witness required?
Not typically required for commercial order forms. If the form creates new security interests or is attached to legal instruments, consult counsel; certain jurisdictions require notarization for real property documents.

Security and compliance considerations

Encryption: TLS 1.2/1.3 in transit

Data at Rest: AES-256 encryption

Audit Trail: Detailed signer activity

HIPAA: BAA available if needed

Access Controls: Role-based permissions

Certifications: SOC 2 Type II, ISO 27001

Potential risks and commercial consequences

Measurement Errors: Remake costs

Late Changes: Additional fabrication fees

Incorrect Signatory: Order disputes

Missing Deposit: Production delay

Shipping Damage: Claim deadlines

Regulatory Gaps: Permit delays

Common mistakes that delay production

Using ambiguous dimension references (inside vs. outside frame) that leave installers and fabricators unsure which measurement to use, causing rework and schedule slips.
Failing to specify edge finish, tempering, or hole locations; these are process-critical and often non-reversible once cutting or tempering begins.
Not including a signed drawing or CAD file as an attachment; handwritten notes alone are frequently misread during production.
Omitting delivery site access instructions and contact information, which can cause missed delivery windows or additional handling charges.

Typical ordering and approval workflow

A reliable workflow routes specifications and approvals to reduce errors: request, confirm, approve, fabricate, inspect, deliver.

Upload Order: Sender uploads form and drawings.
Place Fields: Add signature, date, and approval fields.
Obtain Signatures: Stakeholders review and sign.
Record Audit: System saves audit trail.

Recommended digital workflow settings

Configure the form and routing to match internal approvals and production triggers to avoid manual handoffs.

Field	Configuration
Order Confirmation Email	Send to buyer and production team
Approval Required	Yes — manager and estimator
Authentication Method	Email link or SMS code
Storage Location	Secure cloud folder for records

Sharing, file formats, and integration considerations

Choose platforms that accept CAD, PDF, and standard spreadsheets and integrate with your ERP or project management tools.

File Types: PDF, DOCX, DXF supported
Integrations: NetSuite, Microsoft 365, Procore
Authentication: Email/SMS/KBA options

Ensure the chosen service provides an audit trail, secure storage, and exportable signed PDFs in ISO-compliant formats so signed orders can be retained and shared with fabrication partners.

Typical lead times and timing expectations

Plan ahead: fabrication, finishing, and shipping each have distinct lead times that affect project schedules and installation windows.

Quotation Response:

1–3 business days depending on complexity

Fabrication Lead Time:

7–21 business days depending on size and tempering

Shipping Window:

3–7 business days depending on carrier

Installation Scheduling:

Book at least 2 weeks after delivery

Order Confirmation:

Supplier confirms within 48 hours of signed approval

Key milestones from request to install

A sequential milestone view helps teams coordinate quotes, approvals, fabrication, and installation with clear handoffs.

01

Request for Quote

Buyer provides specs and drawings for pricing.

02

Design Approval

Buyer signs detailed drawing or CAD.

03

Fabrication

Shop cuts, edges, and tempers glass.

04

Delivery & Install

Carrier ships and installers fit glass.

Comparing common eSignature vendors for order form workflows

Vendor choices affect cost, compliance, and scale. The table below lists starting price and core capability differences relevant to order and approval workflows.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical examples of using a Custom Glass Order Form

Two real-world scenarios showing how standardized forms reduce errors and speed production for glass suppliers and installers.

Commercial Façade Project

A glazing contractor submitted detailed CAD-attached orders to the fabricator using standardized fields for tempering and sealants.

The fabricator confirmed specs in 24 hours.
Result: fewer measurement disputes, a single rework incident avoided, and a documented change-order trail that preserved warranty coverage.

Residential Shower Panel

A homeowner provided finished opening sizes and signed approval electronically before fabrication.

The supplier required tempered safety glass.
Result: production started immediately after e-approval, delivery aligned with the installer schedule, and post-installation acceptance was documented for final payment.

Practical tips to streamline orders and avoid rework

Adopt these conventions to reduce turnaround time and disputes when placing custom glass orders.

Double-check measurements

Verify dimensions on-site and include measurement responsibility (buyer or installer) on the form. Adding a signed measurement confirmation reduces liability and remakes.

Attach approved drawings

Include CAD or stamped shop drawings as appendices. A signed drawing removes ambiguity and serves as the binding fabrication reference.

Standardize finish codes

Use agreed finish and hardware codes to avoid descriptive mismatches. A short codebook attached to the order reduces interpretation errors across teams.

Keep digital audit trails

Maintain signed PDFs with meta data, timestamps, and approver contact details. Digital records support warranty claims and dispute resolution.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now