Identity Details
Collect full legal name, alias names, date of birth, and government ID numbers. These entries form the backbone of identity verification and should match official documents precisely.
A standardized form reduces manual errors, documents compliance with federal CIP expectations, and creates a reproducible audit trail for risk reviews. Consistent data capture speeds verification, lowers manual review volumes, and supports defensible decision-making during examinations.
Typical users span compliance teams, account onboarding staff, and client-facing officers who collect identity data and verify documents during new-account setup.
Smaller businesses, regulated vendors, and third-party onboarding providers also complete the form when contractual or regulatory obligations require identity verification.
Collect full legal name, alias names, date of birth, and government ID numbers. These entries form the backbone of identity verification and should match official documents precisely.
Record residential and mailing addresses, phone numbers, and email addresses. Accurate contact fields enable follow-up, notifications, and multi-factor verification when required.
Capture SSN or business TIN and record explicit consent for tax reporting where applicable. Incorrect TINs commonly trigger backup withholding and reporting complications with payers.
Attach scans or photos of government-issued IDs, passports, or driver licenses. Include capture metadata and timestamps to support automated verification and audits.
Provide signer signature, date, and explicit electronic-consent checkbox. Record method of signature and consent to meet ESIGN/UETA legal requirements for electronic records.
Log timestamps, IP addresses, authentication method, and verification outcomes. Retain a tamper-evident audit record to support compliance checks and dispute resolution.
| Field | Configuration |
|---|---|
| Authentication method | Email link, SMS code, or KBA |
| Conditional fields | Show ID upload when 'individual' selected |
| Auto-verify ID | Use third-party ID proofing API |
| Storage location | Encrypted cloud storage with access controls |
Choose delivery channels and integrations that match your tech stack and compliance needs.
Collect at account opening before providing full services.
Verify identity promptly; allow short window for additional documents.
Re-verify when customer information changes or suspicion arises.
Require updated ID within 30 days of address or name changes.
Retain signed form per retention policy and regulatory requirements.
Customer completes form and uploads identity documents online.
Automated checks and manual review confirm authenticity and match.
Compliance or onboarding team approves account for activity.
Store signed record and audit trail in secure archive.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |