Cybersecurity Policy Template

CYBERSECURITY POLICY TEMPLATE AND AGREEMENT

This Cybersecurity Policy Template and Agreement (the Policy) is entered into as of Effective Date: by and between:

Organization Name: ; and Service Provider / Counterparty Name: .

WHEREAS

WHEREAS, Organization Name represents that it operates information systems, networks, and data repositories that require administrative, technical, and physical security controls to maintain confidentiality, integrity and availability; and

WHEREAS, the parties desire to establish specific cybersecurity policies, responsibilities, and services to protect organizational assets, to set standards for acceptable use, detection, response, and recovery, and to allocate obligations for performance and payment as set forth in this Policy;

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

SCOPE OF WORK

CYBERSECURITY POLICY REQUIREMENTS

1. Access Control: Access to systems and data shall be granted on the principle of least privilege. Accounts, privileged access, and remote access must employ strong authentication and role-based access controls. All access approvals must be documented and reviewed at least quarterly.

2. Data Classification and Handling: Data shall be categorized as Confidential, Internal, or Public. Handling, transmission, storage, and destruction procedures shall be consistent with classification and documented in the data handling matrix attached hereto or incorporated by reference in the scope.

3. Encryption: Confidential and sensitive data at rest and in transit must be protected with industry-standard cryptographic controls appropriate to the classification. Keys and certificates must be managed under documented procedures.

4. Patch Management: Systems in scope shall receive timely security updates and patches consistent with the severity of disclosed vulnerabilities. Emergency patching procedures for critical vulnerabilities shall be executed within a documented timeframe.

5. Monitoring, Logging and Retention: Security logs shall be collected, preserved, and reviewed for anomalies. Log retention and access controls shall be defined in the logging policy and shall support incident investigation and regulatory requirements.

6. Incident Response and Reporting: The parties shall maintain an incident response plan describing identification, containment, eradication, recovery and post-incident reporting. All security incidents affecting Organization Name systems must be reported to Incident Response Contact within hours of discovery.

7. Backups and Recovery: Backups shall be performed at documented intervals, stored securely off-site or in a logically isolated environment, and tested at least annually to verify data restoration capability.

8. Third-Party Risk Management: Any subcontracted service providers with access to Organization Name systems or data must comply with this Policy and must enter into confidentiality and security obligations substantially similar to those contained herein.

9. Training and Awareness: Personnel with access to covered systems shall receive security awareness training upon onboarding and no less frequently than annually. Training records shall be retained and made available upon request.

PAYMENT TERMS

TERM AND TERMINATION

Term Commencement Date: Term Expiration Date:

Either party may terminate this Policy for material breach if the breach is not remedied within days after written notice. Termination for convenience requires days' prior written notice.

CONFIDENTIALITY

Each party shall treat as Confidential Information all non-public information disclosed by the other party that is designated confidential or that should reasonably be understood as confidential given the nature of the information and the circumstances of disclosure. Confidential Information excludes information that: (a) is or becomes generally available to the public other than by breach of this Policy; (b) is rightfully received from a third party without restriction; (c) is independently developed without use of the disclosing party's Confidential Information; or (d) is required to be disclosed pursuant to law, regulation, or valid order of a court or governmental authority, provided the disclosing party is given prompt notice and an opportunity to seek protective relief.

The receiving party shall use Confidential Information solely to perform its obligations under this Policy and shall implement reasonable administrative, technical and physical safeguards to prevent unauthorized disclosure or use.

AUDIT, COMPLIANCE AND REPORTING

The parties shall permit reasonable audits, assessments and evidence-based verification of controls to confirm compliance with this Policy. Audit access, scope, frequency and confidentiality of findings shall be subject to mutually agreed procedures and reasonable notice.

ENFORCEMENT AND REMEDIES

Failure to comply with this Policy shall subject the breaching party to equitable relief, injunctive remedies, and recovery of damages as permitted by law. Breach of confidentiality, repeated security failures, or willful misconduct may constitute material breach for purposes of termination.

GOVERNING LAW

This Policy shall be governed by and construed in accordance with the laws of the state of without regard to conflict-of-law principles.

ENTIRE AGREEMENT

This Policy, including any attachments, exhibits, and the scope of work, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Modifications must be in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Severability: If any provision of this Policy is held invalid or unenforceable, the remainder shall continue in full force and effect. Assignment: Neither party shall assign its rights or delegate obligations under this Policy without the other party's prior written consent, except that either party may assign to an affiliate or in connection with a merger or sale of substantially all assets provided the assignee assumes the assigning party's obligations.

IMPLEMENTATION AND REVIEW

ACKNOWLEDGMENTS

By signing below, each party acknowledges that it has read, understands, and agrees to comply with the terms of this Cybersecurity Policy and Agreement, and represents that the person executing on its behalf is authorized to do so.

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