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Data Subscription Agreement

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DATA SUBSCRIPTION AGREEMENT

THIS DATA SUBSCRIPTION AGREEMENT (the "Agreement") is made and entered into as of Effective Date: by and between Provider Name: , with principal place of business at Address: , and Subscriber Name: , with principal place of business at Address: .

Provider is in the business of collecting, aggregating and delivering proprietary datasets and related services (the "Services"); Subscriber desires to obtain a subscription to receive and use certain datasets under the terms and conditions set forth herein; and Provider is willing to grant Subscriber access to the Services on the terms set forth in this Agreement.

RECITALS

WHEREAS, Provider creates, maintains and licenses access to certain electronic datasets, analytics and delivery mechanisms described in Schedule A (the "Data"); and

WHEREAS, Subscriber desires access to the Data for Subscriber Permitted Uses (as defined below) and agrees to pay the subscription fees and comply with the restrictions and security obligations set forth in this Agreement; and

WHEREAS, the parties intend that Provider grant limited access rights and that Provider retain all ownership and intellectual property rights in the Data subject to the limited license in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. DEFINITIONS

1.1 "Confidential Information" means non-public information disclosed by one party to the other, whether oral, written or electronic, that is marked or identified as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure, including the Data, pricing, and technical specifications.

1.2 "Permitted Uses" means internal business uses described in Schedule B and expressly excludes resale, sublicensing, or provision of the Data to third parties except as expressly permitted in writing by Provider.

2. SUBSCRIPTION SERVICES

2.1 Access. Subject to the terms and payment of fees, Provider will grant Subscriber a non-exclusive, non-transferable, revocable right to access and use the Data via the delivery method set forth in Schedule A during the Term.

2.2 Delivery. Provider will deliver the Data by Delivery Method: and at the Frequency: .

3. FEES AND PAYMENT

All fees are non-refundable except as expressly set forth in this Agreement. Late payments shall accrue interest at the lesser of 1.5% per month or the maximum permitted by law. Subscriber shall be responsible for taxes associated with the subscription, excluding taxes based on Provider's net income.

4. TERM AND TERMINATION

4.1 Term. The initial term of this Agreement shall commence on the Effective Date and continue for a period of months (the "Initial Term"). The Agreement shall automatically renew for successive periods of months each unless either party provides written notice of non-renewal at least days prior to the end of the then-current term.

4.2 Termination for Cause. Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days after receipt of written notice specifying the breach.

4.3 Effect of Termination. Upon termination or expiration, Subscriber shall cease all use of the Data, return or destroy copies as directed by Provider, and pay any unpaid fees accrued through the effective date of termination. Sections dealing with confidentiality, intellectual property, indemnity, limitations of liability and payment shall survive termination.

5. DATA USE LICENSE AND RESTRICTIONS

5.1 License Grant. Provider grants Subscriber a limited, non-exclusive, non-transferable license to access and use the Data solely for the Permitted Uses during the Term, subject to the terms and restrictions of this Agreement.

5.2 Restrictions. Subscriber shall not: (a) copy, modify, create derivative works of, sublicense, distribute or sell the Data except as expressly permitted; (b) remove or obscure any copyright, trademark or other proprietary notices; (c) reverse engineer or attempt to derive the underlying source of the Data; or (d) use the Data to compete directly with Provider.

6. CONFIDENTIALITY

6.1 Obligation. Each party shall protect Confidential Information of the other party with at least the same degree of care it uses to protect its own confidential information, and in no event less than reasonable care. Confidential Information shall be used only for the purposes of performing under this Agreement.

6.2 Permitted Disclosures. Disclosure is permitted to the extent required by law, regulation or valid subpoena, provided the disclosing party gives prompt notice to the other party and reasonably cooperates to limit disclosure.

7. SECURITY AND DATA PROTECTION

7.1 Security Measures. Provider shall maintain administrative, physical and technical safeguards reasonably appropriate to protect the Data against unauthorized access, disclosure, alteration and destruction. Provider's security obligations include implementation of access controls, encryption in transit, and periodic security testing.

7.2 Breach Notification. Provider will notify Subscriber without undue delay and in any event within hours of becoming aware of any confirmed security breach materially affecting the Data and will provide reasonable information and cooperation.

8. INTELLECTUAL PROPERTY

Provider retains all right, title and interest in and to the Data, including all intellectual property rights. Subscriber obtains only the limited rights expressly granted in this Agreement. Any enhancements, derivatives or aggregations created by Provider remain Provider's sole property.

9. REPRESENTATIONS AND WARRANTIES

9.1 Mutual Representations. Each party represents that it has the full power and authority to enter into this Agreement and perform its obligations.

9.2 Provider Warranty. Provider represents that, to its knowledge, the Data provided under this Agreement does not infringe any third-party intellectual property rights and will be delivered in material conformity with the descriptions in Schedule A. Subscriber's exclusive remedy for breach of this warranty will be re-performance or, if Provider cannot cure, a refund of prepaid fees attributable to the affected Data for the remainder of the then-current billing period.

9.3 Disclaimer. EXCEPT AS EXPRESSLY PROVIDED IN SECTION 9.2, THE DATA AND SERVICES ARE PROVIDED "AS IS" AND PROVIDER DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED OR STATUTORY, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

10. INDEMNIFICATION

10.1 Provider Indemnity. Provider will defend Subscriber against any third-party claim alleging that the Data, as provided by Provider, infringes a third party's intellectual property rights and will indemnify Subscriber for any damages finally awarded or settlement amounts, provided Subscriber gives prompt written notice and cooperates in the defense.

10.2 Subscriber Indemnity. Subscriber will indemnify and hold harmless Provider from claims arising out of Subscriber's breach of this Agreement, misuse of the Data, or modifications to the Data by Subscriber.

11. LIMITATION OF LIABILITY

EXCEPT FOR LIABILITY ARISING FROM A PARTY'S GROSS NEGLIGENCE, WILLFUL MISCONDUCT, OR INDEMNITY OBLIGATIONS, NEITHER PARTY'S AGGREGATE LIABILITY UNDER THIS AGREEMENT SHALL EXCEED THE TOTAL AMOUNTS PAID BY SUBSCRIBER TO PROVIDER UNDER THIS AGREEMENT IN THE MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY, OR , WHICHEVER IS LESS.

12. NOTICES

All notices required or permitted under this Agreement shall be in writing and sent to the addresses set forth below or to such other address as a party designates by notice in accordance with this Section.

13. AMENDMENT; WAIVER; COUNTERPARTS

No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties. No failure or delay in exercising any right shall operate as a waiver, and any waiver must be in writing. This Agreement may be executed in counterparts and by electronic signature, each of which shall constitute an original.

14. GOVERNING LAW; VENUE

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. The parties submit to the exclusive jurisdiction of the state and federal courts located in the county of Provider's principal place of business for any disputes arising out of this Agreement.

15. ENTIRE AGREEMENT; SEVERABILITY

This Agreement, including all schedules and exhibits, constitutes the entire agreement between the parties and supersedes all prior agreements and understandings relating to the subject matter hereof. If any provision is held invalid or unenforceable, the remaining provisions shall continue in full force and effect.

16. MISCELLANEOUS

16.1 Assignment. Neither party may assign this Agreement without the prior written consent of the other, except that Provider may assign to an acquirer of substantially all of its business or assets without consent.

16.2 Relationship of Parties. The parties are independent contractors. Nothing in this Agreement creates an agency, partnership or joint venture.

SCHEDULE A — DATA DESCRIPTION

SCHEDULE B — PERMITTED USES

ADDITIONAL TERMS

The parties may elect additional controls or bespoke terms by signing an addendum executed by authorized representatives of both parties. Any inconsistency between the terms of such addendum and this Agreement shall be resolved in favor of the signed addendum.

Provider Printed Name:

By:

Date:

Subscriber Printed Name:

By:

Date:

Enter text✕

What a Data Subscription Agreement Is and When It Applies

A Data Subscription Agreement is a contract that governs access to, use of, and delivery of data services on a recurring basis. Typical terms define the scope of data provided, usage limits, pricing and payment schedules, security and privacy obligations, permitted downstream uses, support and service levels, and termination rights. These agreements often address data format, delivery frequency, updates, and liability for data accuracy. For organizations receiving regulated personal data, the agreement should include compliance controls, audit rights, and provisions that allow for breach notification and remediation.

Why a Clear Data Subscription Agreement Matters

A well-drafted agreement reduces operational ambiguity, allocates risk, and documents compliance obligations so both provider and subscriber understand performance, pricing, and data protections.

Why a Clear Data Subscription Agreement Matters

Who Typically Prepares and Signs These Agreements

Signatories usually include authorized corporate officers or purchasing agents with delegated contract authority; counsel involvement is common for high-risk or regulated data.

  • Data providers and platform operators responsible for delivery and accuracy of datasets.
  • Enterprise buyers integrating third-party feeds into products or internal systems.
  • Legal, procurement, and compliance teams reviewing usage rights and regulatory obligations.

Who Signs and Why

Chief Data Officer

Often signs or approves subscription terms when data is core to product delivery; evaluates data lineage, quality SLAs, and legal restrictions before authorizing long-term purchases.

Procurement Lead

Executes on behalf of the buyer for standard subscriptions; focuses on pricing, renewal terms, termination rights, and ensuring the contract aligns with company procurement policy.

Essential Data and Security Fields to Include

Parties: Provider | Subscriber
Data Description: Dataset name and schema
Delivery Method: API / SFTP / Push
Access Controls: Auth method
Privacy Terms: PII handling
Breach Response: Notification window

Common Contractual Risks and Liability Items

Data Accuracy: Limited liability caps
Unauthorized Use: Indemnity obligations
Privacy Violations: Regulatory fines
Service Interruptions: Credits or remedies
IP Ownership: License scope
Termination: Data return/wipe

Frequent Preparation Pitfalls to Avoid

  • Overbroad ‘data use’ language that permits unanticipated downstream licensing and resale, creating compliance gaps and revenue leakage.
  • Failure to specify delivery format and schema versioning, which causes integration delays and ambiguous support obligations.
  • Omitting security controls or audit rights when personal or regulated data is exchanged, leaving the subscriber exposed to regulatory risk.
  • Unclear termination and data return procedures that prevent timely deletion or transition after subscription ends.

Step-by-Step: Completing a Data Subscription Agreement

Follow these steps in order to prepare, review, and execute a subscription contract reliably.

  • 01
    Assemble Parties: List full legal entity names for provider and subscriber.
  • 02
    Describe Data: Define datasets, formats, frequency, and quality metrics.
  • 03
    Set Terms: Detail pricing, billing cycle, and renewal mechanism.
  • 04
    Security & Compliance: Add privacy, breach, and audit provisions.

Typical Operational Flow for a Data Subscription

A clear operational flow helps teams manage onboarding, delivery, and ongoing support without ambiguity.

  • Onboarding: Agreement signed; credentials issued
  • Delivery: Data delivered per schedule
  • Monitoring: Quality checks and alerts
  • Support: Issue resolution and updates

Core Clauses Every Professional Agreement Should Cover

These six clauses define rights, responsibilities, and remedies and form the backbone of a robust Data Subscription Agreement.

Scope of Data

Precisely define which datasets, fields, and attributes are in scope, including excluded items and sample records for verification.

Service Levels

Set measurable SLAs for delivery frequency, uptime, data latency, and remediation credits for missed targets.

Usage Rights

Specify permitted use cases, sublicensing rules, and any resale or redistribution restrictions to avoid misuse.

Security & Privacy

Detail encryption, access control, incident response, data segregation, and any required certifications or audits.

Pricing & Billing

Describe pricing model, invoicing cadence, dispute resolution for fees, and change management for rate adjustments.

Termination & Exit

Establish notice periods, transition obligations, data return or deletion, and post-termination access limitations.

Supporting Documents Often Attached to the Agreement

Supplementary exhibits and schedules make the subscription operationally useful and reduce later disputes.

Data Specification

Detailed schema, sample records, field definitions, and versioning rules so technical teams can implement reliably.

SLA Schedule

measurable performance targets, measurement methodology, reporting cadence, and remedies for missed SLAs.

Security Appendix

Encryption standards, retention and deletion procedures, access controls, and any audit or penetration test results.

Pricing Exhibit

Fee tables, billing triggers, usage overage rates, and invoicing contacts for accounting reconciliation.

Practical Tips for Drafting and Reviewing

A concise checklist reduces negotiation cycles and operational problems during the subscription term.

Use precise data definitions
Avoid vague descriptions; include schema-level detail and a change control process so downstream integrations are unaffected by silent updates.
Align SLAs to business impact
Define metrics tied to business outcomes and include credits or termination rights for repeated SLA breaches to ensure accountability.
Include compliance assurances
Require the provider to support regulatory requirements (HIPAA, FERPA, or other applicable rules) and to sign a BAA when handling PHI.
Plan for exit and portability
Specify data return formats, export windows, and assistance obligations so the subscriber can migrate without data loss on termination.

Common Timeframes and Deadlines to Track

Monitor these dates to avoid billing disputes, missed renewals, or lapses in data access.

Effective Date:

Set as MM/DD/YYYY; determines rights start

Billing Cycle:

Monthly or annually per exhibit

Renewal Notice:

Specify notice period for auto-renew (e.g., 30–90 days)

Termination Notice:

Contract should name required notice length

Data Export Window:

Time allowed to retrieve data after termination

eSignature Vendor Pricing and Feature Snapshot

Comparing basic pricing and core features helps determine which eSignature option fits document execution needs for subscription contracts.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Execution and Validity

Answers to common legal and operational questions help avoid execution errors and preserve enforceability.


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