Dealer Identity
Legal business name, DBA if used, entity type (LLC, Corp, Sole Proprietor) and state of formation; essential for contract and tax matching.
A fully completed Dealer Information Supplement reduces underwriting delays, clarifies legal authority, and documents compliance with licensing and tax obligations. Accurate information protects both the dealer and the requesting party by establishing who may sign, where notices are sent, and which state laws apply.
Keep a signed copy on file and provide updates promptly if ownership, addresses, or authorized signers change.
Legal business name, DBA if used, entity type (LLC, Corp, Sole Proprietor) and state of formation; essential for contract and tax matching.
Federal Employer Identification Number (EIN) and state tax account numbers where applicable; used for reporting and backup withholding determinations.
State dealer license number(s), issuing authority, and expiration dates; attachment of scanned license pages reduces verification time.
Names, titles, and specimen signatures of persons authorized to sign agreements and credit documents on behalf of the dealer.
Certificate of insurance details, surety bond numbers, coverage limits, and issuing carriers to satisfy contractual risk requirements.
Primary business address, mailing address, phone, email, and principal contact for notices and day-to-day operations.
Use platforms that produce an audit trail and preserve a tamper-evident copy; integrate with your CRM for routing and retention.
Submit with application; delays may pause underwriting.
Update within 30 days of renewal or change.
Provide amended supplement immediately after transfer.
Supply updated details during yearly compliance review.
Notify lenders immediately for insurance or bond lapses.
Optica used a digital signing workflow for customer-facing forms to simplify onboarding
Martin Properties processed compliance documents online to maintain 100% security and mobile access