Vehicle Details
VIN, year, make, model, and mileage to uniquely identify the vehicle and avoid title mismatches during DMV processing.
A clear Dealertrack DTA Document reduces title errors, documents authorization for payoff and lien release, and establishes an audit trail that supports funding, registration, and compliance with state DMV procedures.
Each role needs access to consistent document versions, timely signatures, and a retained audit trail to avoid funding or registration delays.
VIN, year, make, model, and mileage to uniquely identify the vehicle and avoid title mismatches during DMV processing.
Full legal name, address, and driver license or SSN last-four as required by the lender or DMV to match title records.
Payoff amount, payoff holder name, account number, and payoff expiration date so funds are routed correctly at closing.
Clear statement authorizing the dealer to obtain titles, release liens, and communicate with the lender; include effective date.
Signature block for seller and lender; notarization or RON if state or lender requires notarized affidavit.
Where the completed title should be sent (dealer, buyer, lender, or third-party title service) and preferred delivery method.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code |
| Field Validation | VIN/SSN last-four formats enforced |
| Routing Order | Sequential signing: seller → lender → dealer |
| Storage Format | Signed PDF/A archived |
Issue the DTA at closing so title transfer starts promptly.
Submission deadline varies by state; verify your state DMV requirements.
Funding may be contingent on an executed DTA and confirmed payoff.
If notarization required, schedule signings before payoff expiration.
Retain executed DTA until statutory retention period ends.
Confirm the platform supports your dealer management system integrations, preserves an immutable audit trail, and meets any industry compliance needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varied | Varied | Varied | Varied |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |