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Notice of Timber Sale

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FOREST PRODUCTS SALE CONTRACT

STATE OF GEORGIA

COUNTY OF

This contract made and entered into on this day by and BETWEEN or , a corporation, party of the first part, hereinafter called the "Seller(s)," whether one or more, and or , a corporation, party of the second part, hereinafter called the "Buyer(s)," whether one or more.

WITNESSETH:

Article I. For and in consideration of the sum of $ dollars, receipt of which is hereby acknowledged, the Seller hereby agrees to sell and the Buyer agrees to buy all forest products designated for removal by the Seller from property located in the County of , State of Georgia, and being described as follows:

SEE ATTACHED DESCRIPTION

The Buyer agrees to pay at the signing of the contract for the forest products designated for removal.

All of the forest products covered by this contract, described below, have been marked or designated by the Seller in the following manner:

All merchantable trees in clear-cut area will be sold.

All trees in streamside management zones marked with blue paint will be sold.

The Buyer represents that he has inspected the sale area and familiarized himself with the kind, amount and quality of all products marked or designated by the Seller and covered by this contract.

Part I - General Terms

Article II. The Seller warrants that he has merchantable title to the products covered by this contract, and that same, is free, of all liens and encumbrances.

The Seller grants to the Buyer the right of ingress and egress over the lands of the Seller as may be necessary for removal of products specified by this contract; provided, however, that no mechanized equipment not equipped with rubber treads shall be operated on or across any paved or blacktop surfaced roads on the property of the Seller without first laying planks on the road to prevent direct contact between the vehicle and the road.

Any additional easements will be the responsibility of the Buyer.

Article III. This contract shall not be assigned in whole or in part without the written consent of the Seller and in event of assignment, the terms of this contract shall apply.

Article IV. The Seller hereby designates as its technical agent and gives said agent the authority to stop all operations of the Buyer on the Seller’s property when it appears that terms of this contract are being violated.

Said Seller further grants the Agent, , the right to halt logging operation on day or days when grounds are so wet that logging would cause excessive damage to the land, thus causing extreme erosion, etc.

The Buyer agrees to notify the Agent not less than (5) days beginning operations under terms of this contract.

Article V. The terms of this contract shall be for a period of months from the date hereof. The Buyer will not be able to harvest timber during . Any other time period the Buyer may harvest and remove any and all products covered by this contract, and upon harvesting and removal title shall vest in the Buyer.

All severance taxes will be borne and paid by the Buyer.

Article VI. The Buyer agrees to take all reasonable steps to prevent fire to the timber on above described lands and agrees that he will use all available men and equipment to suppress any fires originating said lands while the Buyer’s operations are in process.

The Buyer further agrees to pay the Seller for any and all damage from fire to timber or other property, of the Seller originating through the negligent act or acts of the Buyer, his agents, or employees and that he will further pay the Seller for any expense incurred by the Seller in righting or suppressing said fires.

PART II - PERFORMANCE REQUIREMENTS

Article VII. Existing logging roads shall be utilized wherever practicable, and upon completion of logging must be repaired and left in original condition. Where new roads must be cleared, their location must be approved in advance by the Seller or his agent. Any unmarked merchantable trees which must be cut to clear a road shall be marked by the Seller or his agent in advance or culling. Said trees shall be purchased from the Seller by the Buyer and paid for at one-half the rates specified in this contract for trees unnecessarily damaged.

Damaged trees of desirable growing stock which are unnecessarily damaged in the course of the Buyer’s operations will be marked for cutting by the Seller or his agent and shall be paid for at the following rates which are considered to be approximately double their stumpage value.

Pine Sawtimber $ Per 1000 Board Feet, Doyle Scale

Hardwood Sawtimber $ Per 1000 Board Feet, Doyle Scale

Pine Pulpwood $ Per Standard Cord

Hardwood Pulpwood $ Per Standard Cord

For purposes of this contract, unnecessary damage to a desirable tree shall be considered as breakage of the main stem, uprooting, or any abrasion which exposes wood on one quarter or more of the circumference of the main stem, which damage could have been avoided through the use or reasonable care.

Unmarked trees of desirable growing stock which are cut due to the Buyer’s negligence or error shall be paid for at the specified rate for trees unnecessarily damaged.

If any designated trees are cut by the Buyer prior to payment the total payment for the designated forest products will immediately become due and payable.

Article VIII. The buyer shall be responsible for the removal of any tree or bush or portion thereof which is felled in any stream or on any public highway, road, ditch draining the roadway or felled in a way which obstructs the same in any manner whatever.

Article IX. BUYER and subcontractors shall in all things, conform to the requirements of the Worker’s Compensation Act of the Laws of the State of Georgia and qualify thereunder as a condition precedent to the performance of this contract. He shall as required by the SELLER, submit satisfactory proof of qualification and conformity of himself and each subcontractor with said act.

Buyer shall maintain General Liability Insurance with minimum coverage of $ for bodily injury or property damage arising out of a single occurrence.

Article X. Endangered Species Clause - BUYER and SELLER take cognizance of the Federal Endangered Species Act. 16 U.S.C. Section 1531 et seq., and the regulations appearing at 50 C.F.R. Section 17, which list endangered and threatened fish, wildlife, and plants, including but not limited to the gopher tortoise, (Goperus Polyphemus). Red-Cockaded Woodpecker (Picoides), the Louisiana Black Bear, and such other species of wildlife, fish, and plants which may from time to time be listed as threatened or endangered. SELLER and SELLER’s AGENT represents that there are no threatened or endangered species of first, wildlife, or plants, or habitat therefore on any of the land subject to this agreement to the best of SELLER’s knowledge.

SELLER and BUYER agree that should the presence of any threatened or endangered species or evidence of habitation thereof be found on any of the acreage and the thereon (as is determined by BUYER in consultation with applicable authorities of agencies) and BUYER shall be compensated or excused from payment as the case may be for the prorated portion of the purchase price which relates to the affected acreage.

Article XI. When the BUYER has completed his operations as authorized by this contract, he shall remove all equipment and other objects located on the property by himself, his agents, or his employees. Fences when damaged by cutting operation will be restored to original condition. Roads, skid trails, and loading ramps, will be water barred as necessary to prevent erosion problems. Harvesting operations should comply with the Management Practices attached. As well as any Management Practices Codes, Rules and Regulations of the State of Georgia, or any agency thereof, regarding Forest Products.

Upon completion of all terms of this contract the BUYER shall notify the SELLER who will make a final inspection.

Article XII. If any of the conditions of these Article are violated by the BUYER the SELLER may, upon giving the BUYER notice in writing, suspend all operations engaged in by the BUYER under this contract until the conditions and requirements of this contract have been complied with and if the BUYER refused to comply with each and every condition and requirement set forth in these Articles and persists therein after notice in writing then the SELLER may terminate this contract.

Article XIII. If Seller(s) or Buyer(s) is a corporation, the person(s) executing this contract agree that they have been authorized by such corporation to execute same.

IN WITNESS WHEREOF the above contract has been executed on the day of , 20 , at , Georgia.

Witness

Buyer (if individual)

Witness

Buyer (if corporation)

BY:

Its

Witness

Seller (if individual)

Witness

Seller (if individual)

Witness

Seller (if corporation)

BY:

Its

Acknowledgment for Individual – Buyer(s)

STATE OF

COUNTY OF

IN WITNESS WHEREOF, this instrument has been duly executed and sealed by , Buyer(s), the day and year first above written.

Buyer

Buyer

Signed, sealed and delivered in the presence of

Notary Public

My Commission Expires:

Acknowledgment for Corporation - Buyer

STATE OF

COUNTY OF

IN WITNESS WHEREOF, this instrument has been duly executed and sealed by , Buyer, the day and year first above written.

a Georgia corporation

By: (Seal)

, its President

Signed, sealed and delivered in the presence of

My Commission Expires:

Acknowledgment for Individual – Seller(s)

STATE OF

COUNTY OF

IN WITNESS WHEREOF, this instrument has been duly executed and sealed by , Seller(s), the day and year first above written.

Seller

Seller

Signed, sealed and delivered in the presence of

Notary Public

My Commission Expires:

Acknowledgment for Corporation - Seller

STATE OF

COUNTY OF

IN WITNESS WHEREOF, this instrument has been duly executed and sealed by , Seller, the day and year first above written.

a Georgia corporation

By: (Seal)

, its President

Signed, sealed and delivered in the presence of

My Commission Expires:

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What a Notice of Timber Sale Is and when it’s used

A Notice of Timber Sale is a formal written document that establishes the terms under which standing timber on a parcel will be sold or harvested. It names the parties, identifies the property by legal description or parcel number, specifies species, estimated volume or board feet, price or payment method, harvest timing, access routes, and required harvest practices. The notice can function as a contract, a permit condition, or supporting evidence for recording or licensing. Many jurisdictions accept electronically signed notices consistent with ESIGN and UETA when statutory exceptions do not apply.

Why a clear Notice of Timber Sale matters

A well-drafted notice reduces disputes by documenting species, volumes, boundaries, access, and payment terms; it supports permit compliance and protects buyer and seller rights while preserving enforceability under ESIGN and UETA.

Why a clear Notice of Timber Sale matters

Common parties who prepare and receive this notice

The Notice of Timber Sale is used by a mix of private and public actors involved in timber transactions and land management.

  • Private landowners and sellers who sell timber rights or harvest rights on their property, managing sale terms and access permissions.
  • Timber buyers, loggers, and harvest contractors responsible for payment, harvest methods, environmental protections, and scheduling.
  • Foresters, surveyors, and government agencies that monitor harvest plans, confirm volume estimates, and enforce permit conditions.

Parties should confirm local recording, permitting, and signing rules before relying on a single signed copy.

Essential sections to include in a professional Notice of Timber Sale

A complete notice groups legal, operational, and financial terms so all parties and regulators can review obligations and verify compliance.

Parties

Full legal names and business entities for seller and buyer, plus contact information and authorized signatory details to establish contractual attribution.

Property ID

Legal description, parcel number, or assessor’s reference plus GPS or map attachment to clearly locate timber and avoid boundary disputes.

Timber Description

Species, estimated volume (board feet or cords), size classes, and methods used to calculate volumes to set price baselines and measurement expectations.

Price & Payment

Unit price, lump-sum or per-unit terms, deposit amounts, payment schedule, tax responsibilities, and backup withholding triggers.

Harvest Terms

Authorized harvest methods, timing windows, access routes, road use, erosion controls, and reforestation or mitigation obligations.

Liability & Permits

Insurance requirements, indemnities, required permits, who files records, and remedies for breach or timber trespass.

Step-by-step: completing a Notice of Timber Sale

Follow this sequence to prepare a clear, enforceable notice and reduce administrative delays.

  • 01
    Gather records: Collect deed, parcel ID, survey, permits, and any prior agreements affecting timber rights.
  • 02
    Draft terms: Define species, volume, price, payment schedule, harvest methods, access, and insurance requirements.
  • 03
    Review compliance: Confirm required permits and local notarization or witness rules before finalizing the notice.
  • 04
    Sign and distribute: Execute by authorized signers, apply notarization or witnesses if required, then share copies to parties and regulators.

Operational flow for issuing and executing the notice

Typical workflow moves from preparation through execution, then to distribution and record retention.

  • Prepare Document: Draft with property specifics and attach maps, surveys, and permit references.
  • Place Fields: Add signature, date, and initial fields; mark any conditional fields for permits or inspections.
  • Execute: Parties sign (electronically or on paper) and notarize or witness if local law requires.
  • Archive & File: Provide copies to stakeholders and file or record with the appropriate county or agency as needed.

Configuring a digital workflow for the notice

Set up fields, authentication, and routing so each signer receives and completes required items in order.

Field Configuration
Signature Required for seller and buyer; date auto-filled on completion
Initials Place at key clause locations to confirm review
Conditional Permit Visible only if permit referenced; attach permit file
Routing Order Set seller first, buyer second, then regulator copy

Digital formats and platform compatibility

Use standard file formats and consider integrations to streamline routing and storage.

  • Supported Formats: PDF and Word DOCX are widely accepted for recording and archiving.
  • Integrations: Common integrations include Microsoft 365, Google Workspace, Salesforce, NetSuite, and cloud storage solutions.
  • Authentication: Use email, SMS, or stronger methods (KBA, 2FA) when identity verification is required.

Required information to include for clarity and enforceability

Legal Description: Parcel legal description
Party Names: Seller and buyer legal names
Contact Information: Mailing address and phone
Species/Volume: Units and measurement method
Payment Terms: Price and schedule
Access Terms: Roads, easements, and timing

Common mistakes to avoid when preparing the notice

  • Using vague property identifiers rather than an exact legal description increases boundary disputes and recording rejections.
  • Failing to attach required permits or environmental approvals can halt harvests and trigger penalties from regulators.
  • Mismatched party names or missing corporate signatory authority can render signatures unenforceable or delay closing.
  • Omitting access and road use terms leads to conflicts over landowner damages and restoration responsibilities.

Key risks and potential penalties for incorrect notices

Contract Voidance: Missing signatures may void the sale
Regulatory Fine: Permit noncompliance fines possible
Trespass Liability: Unauthorized harvest claims arise quickly
Tax Consequences: Incorrect reporting may trigger IRS penalties
Insurance Denial: Coverage may be denied after improper operations
Record Rejection: County recorder may refuse filing

Typical timelines and deadline items to track

Track critical dates to ensure compliance with harvest schedules, payment windows, permit expirations, and recording deadlines.

Effective Date:

Date obligations commence and timing windows begin

Harvest Window:

Authorized start and end dates for cutting

Payment Due:

Deposit and final payment deadlines

Permit Filing:

Deadline to file or produce required permits

Recording Deadline:

When to submit notice to local recorder

Key milestones from offer to completion

A simple milestone sequence helps parties coordinate inspections, payments, and harvest activities.

01

Draft Agreement

Prepare terms, attach map and permit requirements for review.

02

Execution & Notarization

Signers execute the notice; notarize or witness as local law requires.

03

Commence Harvest

Contractor begins work within the agreed harvest window and with required controls in place.

04

Final Reconciliation

Measure actual volume, reconcile payment, and document completion actions.

Real-world examples of digital execution

These short case arcs show how digital execution can support timber-related documents in practice.

Tim Martin — Martin Properties

A small land manager standardized notices to avoid delays in sales and harvest coordination.

  • Used a cloud signing workflow for remote parties.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Dan Rotelli — BIS

An operations team needed auditable signing for multiple properties and contractors.

  • Implemented structured notices with conditional permit fields.
  • "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

E-signature vendor comparison for executing Notices of Timber Sale

Pricing and core capabilities vary; signNow is listed first in this comparison. Confirm plan details with each vendor for large-volume or regulated use cases.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Notices of Timber Sale

Answers to common questions about enforceability, e-signing, notarization, filing, and revocation to help avoid common pitfalls.


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