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Delaware Motor Vehicle Bill of Sale

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BILL OF SALE OF AUTOMOBILE

To be completed upon sale of motor vehicle.

DELAWARE

County of

$

(Purchase Price)

FOR AND IN CONSIDERATION OF the execution of a Promissory Note for $ and downpayment of $ , by , (Buyer(s), to , “Seller(s)”, Seller(s) do hereby bargain and sell to Buyer(s) the following personal property:

One (1) Motor Vehicle

Make

Model

Body Type

Vehicle Identification Number (VIN)

Year

The said property I guarantee is my own and free of all claims and offsets of any and all kinds.

To have and to hold the same unto Buyer(s) and Buyer(s) executors, administrators and assigns, forever.

Seller(s) hereby covenant to and with Buyer(s) that Seller(s) is the true and lawful owner(s) of the above-described motor vehicle, that the same is free from all encumbrances whatsoever except the lien retained by Seller(s), that Seller(s) has good right to sell the same as aforesaid, and that Seller(s) will warrant and defend the same against all lawful claims and demands whatsoever.

Seller(s)

Signature

Print Name:

Signature

Print Name:

SWORN TO AND SUBSCRIBED BEFORE ME, this the day of , 20 .

NOTARY PUBLIC

My Commission Expires:

ODOMETER DISCLOSURE STATEMENT

To be completed by Transferor (Seller)

Federal law (and State law, if applicable) requires that you state the mileage upon transfer of ownership. Failure to complete or providing a false statement may result in fines and/or imprisonment.

I, , state that the odometer now reads miles and to the best of my knowledge that it reflects the actual mileage of the vehicle described below, unless one of the following statements is checked.

I hereby certify that to the best of my knowledge the odometer reading reflects the amount of mileage in excess of its mechanical limits.

I hereby certify that the odometer reading is NOT the actual mileage.
WARNING - ODOMETER DISCREPANCY.

Make

Model

Body Type

Vehicle Identification Number (VIN)

Year

Signature of Transferor (Seller):

Transferor's (Seller's) Information

Transferor's Name (Please Type or Print):

Street Address:

City:
State:
Zip:

Transferee's (Buyer's) Information

Transferee's Name (Please Type or Print):

Street Address:

City:
State:
Zip:

Signature of Transferee (Buyer):

DATE OF STATEMENT:

STATE OF DELAWARE

COUNTY OF

SWORN TO AND SUBSCRIBED BEFORE ME, this the day of , 20 .

NOTARY PUBLIC

My Commission Expires:

ORIGINAL MUST BE PROVIDED WITH APPLICATION FOR A CERTIFICATE OF TITLE

PROMISSORY NOTE

(In Connection with Sale of Vehicle)

$
County, Delaware

Date:

FOR VALUE RECEIVED, the undersigned Buyer(s), promise to pay to the order of , Seller(s), whose address is , the sum of ($), together with no interest, or with interest of percent per annum, payable in monthly installments of per month, with the first payment being due on the day of , 20 and a like payment on the same day of each month thereafter until fully paid.

THERE will be no pre-payment penalty on this Note.

IF DEFAULT is made in payment after demand, and such default shall continue for a period of 10 days, then the holder hereof may, at its option, declare the whole sum then remaining unpaid immediately due and payable. In case of any such default, the undersigned agrees to pay all costs of collection, including a reasonable attorney's fee, whether or not suit is instituted. Upon default for ten (10) days, the vehicle sold to Buyer in connection with this promissory note shall be returned to Seller(s) and Seller(s) is granted all rights of repossession as a secured party.

PRESENTMENT for payment, demand, notice of dishonor, protest, notice of protest and any homestead or personal property exemption allowed by the constitutions or laws of any state are hereby waived by the undersigned. Failure by the holder hereof to exercise any option granted it hereunder shall not constitute a waiver of future rights.

This Note is given to secure the payment of the purchase price of a vehicle, identified below:

Make:
Model:
Year:
VIN:

Title to the vehicle will either be (check option) retained by Seller until all payment due under this note are paid in full, or transferred to Buyer at execution of this note, in which case Seller retains a vendors lien in said vehicle and Buyer grants to Seller a security interest in the vehicle until this note is paid in full. If title is transferred to Buyer, Seller shall be listed as a lender on the title of the vehicle, whether or not Seller elects to perfect Seller’s security interest in the vehicle.

BORROWER/BUYER SS#

BORROWER/BUYER

BORROWER/BUYER SS#

BORROWER/BUYER

Seller Name, Address, Phone:

Buyer(s) Name, Address, Phone:

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What the Delaware Motor Vehicle Bill of Sale Is

A Delaware Motor Vehicle Bill of Sale is a written record documenting the transfer of a motor vehicle from seller to buyer. It records the parties, vehicle description (make, model, year, VIN), sale price or other consideration, and the effective date of transfer. While a bill of sale is not always the primary title document, it provides proof of the transaction for buyer, seller, insurers, and tax authorities and supports registration in many jurisdictions. Use clear, complete information and retain copies for recordkeeping and potential tax or ownership disputes.

Why a Proper Bill of Sale Matters

A complete Delaware Motor Vehicle Bill of Sale creates a clear record of ownership transfer, reduces title and tax disputes, and documents consideration and odometer disclosure where required. It helps both parties prove the terms and timing of the sale.

Why a Proper Bill of Sale Matters

Who Typically Uses This Document

The Delaware Motor Vehicle Bill of Sale is used by private sellers, dealers, and buyers whenever a motor vehicle changes hands outside of a dealer-managed title transfer.

  • Private sellers and buyers completing a direct sale or trade of a used vehicle.
  • Dealers documenting private-party trade-ins or supplemental sales paperwork.
  • Lenders, insurers, and tax authorities needing proof of date and consideration.

Keep a signed copy with vehicle records and provide copies to the purchaser and any registering authority as required.

Who Can Sign and Why It Matters

Seller — Individual

The registered owner or an authorized agent must sign to transfer ownership. If the vehicle is jointly owned, all titled owners typically should sign to avoid later disputes; mismatch of signer names can complicate registration and tax treatments.

Buyer — Individual

The buyer signs to acknowledge receipt and terms. The buyer’s signature plus buyer contact details establish acceptance and help secure title transfer, insurance updates, and any post-sale disclosures required by state or federal law.

Essential Data Elements to Include

Seller Name: Full legal name
Buyer Name: Full legal name
Vehicle Description: Year, make, model, VIN
Sale Price: Dollar amount or trade details
Odometer: Mileage at transfer
Signatures: Printed name, signature, date

Risks and Consequences of Incomplete Bills of Sale

Title Disputes: Delayed or blocked registration
Tax Exposure: Incorrect sales tax or use-tax reporting
Liability: Seller may remain liable for vehicle incidents
Odometer Fraud: Civil or criminal penalties possible
Insurance Gaps: Coverage lapse for buyer or seller
Record Rejection: DMV may require corrected documents

Common Preparation Errors to Avoid

  • Leaving the VIN, make, or model incomplete or inconsistent with title documents.
  • Failing to document the sale price or using vague phrases like 'value received.'
  • Not including an odometer disclosure when required by federal or state law.
  • Missing signatures, dates, or failing to have all titled owners sign.

How to Complete a Delaware Motor Vehicle Bill of Sale

Follow these steps to prepare a clear, enforceable bill of sale and support title transfer.

  • 01
    Prepare vehicle details: Enter VIN, year, make, model, and odometer reading.
  • 02
    Record parties and price: List full legal names, addresses, and the sale price or trade terms.
  • 03
    Sign and date: Seller and buyer must sign and date where indicated.
  • 04
    Retain and distribute: Keep originals and give copies to buyer and registering agency.

How to Configure an Electronic Workflow

Set up fields and signer order to match the physical bill of sale and state registration needs.

Field Configuration
Seller Signature Required | First signer
Buyer Signature Required | Second signer
Date Field MM/DD/YYYY | Auto-fill option
VIN Field Fixed-length input | No spaces

Digital Signing and Technical Considerations

Choose a platform that supports PDF/Word documents, audit trails, and the level of signer authentication your transaction requires.

  • Document Formats: PDF, DOCX supported
  • Signer Authentication: Email, SMS, or stronger methods
  • Integrations: CRM and storage integrations

Ensure the provider supports ESIGN/UETA compliance and a retrievable audit trail for legal proof of signature and intent.

Typical Electronic Signing Flow for a Bill of Sale

A standard online signing workflow reduces friction and preserves the audit trail required to show intent and consent under ESIGN and UETA.

  • Upload: Sender uploads the bill of sale file.
  • Place fields: Add signature, date, and text fields for both parties.
  • Invite signers: Send email or SMS signing links to seller and buyer.
  • Complete and store: Signed copies and audit trail saved securely.

What a Professional Bill of Sale Should Include

A professional document is complete, legible, and structured so it supports registration, tax reporting, and title transfer.

Clear Parties

Full legal names and addresses for buyer and seller to avoid identity or registration issues.

Complete Vehicle Data

VIN, year, make, model, body style, and color help match the bill to the title and registration records.

Consideration

Explicit sale price or description of trade to support sales tax calculations and proof of transaction.

Odometer Disclosure

Where required, a dated odometer statement to comply with federal/state rules and avoid fraud allegations.

Signatures

Properly placed signatures with printed names and dates to evidence mutual agreement and intent.

Notary Block

Optional in many states but useful when notarization is required or requested by the title office.

How a Bill of Sale Differs from a Title Certificate

A bill of sale documents a transaction, while a certificate of title proves legal ownership; both can be required for registration depending on jurisdiction.

Criteria Delaware Bill of Sale Title Certificate
Primary Role sale record legal ownership document
Used for Registration often supportive primary document
Notarization Needed sometimes often state-dependent
Proof of Price sometimes

eSignature Vendor Pricing Overview for Document Signing

Basic plan pricing, trial availability, and key capability indicators to consider for signed bills of sale; signNow is listed first per vendor convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions about Delaware Motor Vehicle Bills of Sale

Answers to common questions about completing, signing, and retaining a Delaware Motor Vehicle Bill of Sale.


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