Is an electronic signature valid on this form?

Yes. Electronic signatures are legally binding under the ESIGN Act (15 U.S.C. §7001) and UETA where adopted, provided intent, consent, attribution, and retention requirements are met.

When is notarization required?

Notarization is rarely required for standard delivery instructions but may be needed if the form contains legal acknowledgements or powers; check state notary rules for specifics.

Can I use remote online notarization?

Remote online notarization is permitted in most states with varying requirements; verify state RON rules and identity-proofing standards before relying on RON.

How long should I keep completed forms?

Retain records per applicable rules: at least 3 years for tax-related records (IRC §6501(a)) and 6 years for HIPAA-covered documents (45 CFR §164.530(j)), or longer if contractually required.

What if delivery instructions are wrong?

Incorrect instructions can lead to returned shipments, additional fees, and liability disputes; correct mistakes immediately and document changes in writing.

How do I verify signer identity for important deliveries?

Use multi-factor authentication, government ID checks for high-risk items, or notarization where appropriate; stronger authentication reduces fraud risk.

Electronic Signature
Templates
Miscellaneous
Delivery Location Form

Delivery Location Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

DELIVERY LOCATION FORM

RECITALS

WHEREAS, Client Name: (the "Client") requires defined delivery location, access procedures, and acceptance criteria to govern the receipt of goods; and

WHEREAS, Carrier Name: (the "Carrier") is engaged to make deliveries to the delivery location set forth below under the terms and conditions of this Delivery Location Form and any underlying services agreement between the parties.

This Delivery Location Form is effective as of Effective Date: , and supplements any existing service agreement between the parties.

DELIVERY LOCATION DETAILS

Location Name Address Dock / Suite / Bay Onsite Contact Person Regular Delivery Window Access Requirements / Parking Security & Identification Requirements Required Onsite Equipment

SCOPE OF WORK

The Carrier shall perform deliveries to the Delivery Location described above in accordance with the operational parameters below and the underlying service agreement. Specific tasks include unloading, verification of shipment counts, basic staging as directed, and coordination with the Onsite Contact.

Detailed Scope / Special Instructions

PAYMENT TERMS

Unless otherwise agreed in writing, Carrier shall invoice for delivery services performed at the rates set forth below. Payment is due in accordance with the invoicing schedule. Late payments may accrue interest as specified herein.

Standard Delivery Fee (per delivery) Payment Schedule / Terms Late Payment Fee

TERM AND TERMINATION

This Delivery Location Form shall commence on Start Date: and expire on End Date: unless earlier terminated in accordance with the terms below.

Notice Period for Termination

Either party may terminate this Delivery Location Form for material breach if the breach remains uncured for the notice period set forth above. Termination shall be without prejudice to any rights or remedies accrued prior to termination.

CONFIDENTIALITY

Each party acknowledges that it may receive non-public information about the other party's operations, procedures, or shipments. Such Confidential Information shall be held in strict confidence and shall not be disclosed except as required by law or with the prior written consent of the disclosing party. Confidentiality obligations shall survive termination of this form for a period of years.

INSURANCE AND LIABILITY

Carrier shall maintain insurance coverage customary for freight carriers and sufficient to cover loss or damage arising from delivery operations. Carrier confirms insurance provided: Yes

Minimum Liability Coverage Amount

To the extent permitted by law, Carrier shall indemnify and hold harmless the Client from claims arising from Carrier's negligent operations at the Delivery Location, except to the extent caused by Client's gross negligence or willful misconduct.

ACCEPTANCE AND INSPECTION

Unless otherwise agreed, Client shall inspect delivered goods within Inspection Period: calendar days of delivery. If Client identifies shortages or visible damage, Client shall notify Carrier in writing within that period. Absent timely notice, deliveries shall be deemed accepted.

GOVERNING LAW

This Delivery Location Form shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

ENTIRE AGREEMENT

This Delivery Location Form, together with any referenced service agreement between the parties, constitutes the entire agreement with respect to the designation and operation of the Delivery Location and supersedes all prior oral or written representations, negotiations, or agreements relating thereto. No amendment shall be effective unless executed in writing by authorized representatives of both parties.

Client:

By:

Date:

Carrier:

By:

Date:

What the Delivery Location Form Is and When it’s Used

A Delivery Location Form records the precise address, access instructions, recipient contact, and any special handling details needed to deliver goods or documents. It creates a consistent record for carriers, couriers, and internal teams to reduce misdeliveries, define liability points, and confirm receipt conditions. The form can be used for single shipments, recurring deliveries, or to set standing delivery preferences for customers, job sites, or facilities where access or hours are restricted.

Why a Clear Delivery Location Form Matters

A well-completed form reduces delivery errors, clarifies responsibility, and documents agreed delivery terms for compliance, billing, and dispute resolution.

Who Typically Completes and Uses This Form

Clear assignment of roles — who fills, who approves, and who receives — reduces confusion and speeds processing.

Logistics coordinators and dispatch teams who schedule and route shipments and need consistent address data and access notes.
Procurement and accounts payable staff who record delivery points for invoicing, receiving, and warranty tracking.
On-site contacts and facility managers who accept deliveries and must provide access times, gate codes, or safety instructions.

Core Sections to Include on a Professional Form

Include standardized fields for contact data, precise address formatting, handling rules, and signature blocks so recipients and carriers have unambiguous instructions and an audit trail.

Recipient Details

Full contact name, phone and email so carriers can confirm availability and resolve access issues before arrival.

Delivery Address

Street, suite, city, state, ZIP plus building, dock, floor, or unit identifiers to avoid misdelivery within large campuses.

Access Instructions

Gate codes, buzzer names, parking guidance, restricted hours, and security contact details for controlled-access sites.

Handling Notes

Fragile, hazardous, temperature control, lift-assist, or assembly requirements that affect carrier equipment and scheduling.

Signature Block

Signed name, printed name, title, and date to record acceptance or refusal of delivery with clear attribution.

Delivery Window

Preferred or required delivery dates and times plus alternate instructions for missed deliveries or redelivery requests.

Required Data Elements at a Glance

Full Name: Recipient legal name

Phone Number: Direct contact number

Street Address: Street, city, state, ZIP

Access Code: Gate or entry code

Delivery Window: Dates and times

Signature: Signed acceptance

Step-by-Step: Filling Out the Delivery Location Form

Follow these four steps to complete the form accurately and confirm delivery instructions with the carrier.

01

1. Identify Recipient: Enter full name and contact info.
02

2. Specify Address: Provide complete street and unit details.
03

3. Add Access Info: Include codes, hours, and special handling.
04

4. Sign and Date: Sign and record the effective date.

Configuring an Online Delivery Location Form Workflow

Set up fields, automated routing, and validation rules so submissions enter your receiving workflow without manual correction.

Field	Configuration
Address Validation	Enable auto-complete and postal validation
Required Fields	Mark name, address, and phone as mandatory
Conditional Fields	Show access code only when gated property selected
Routing	Auto-email receiving team on submission

Digital Delivery and Submission Options

Verify that your platform offers secure transport (TLS) and at-rest encryption to protect contact and access information.

File Formats: PDF, DOCX, and HTML supported
Integrations: Common CRM and cloud storage
Authentication: Email or SMS code options

Typical Submission and Routing Flow

A streamlined process ensures the form reaches the correct receiving party and the carrier without manual handoffs.

Upload Form: Sender uploads completed form to portal.
Validate Address: System checks postal address and flags errors.
Notify Teams: Receiving and dispatch receive automated alerts.
Attach to Shipment: Carrier receives instructions with the shipment manifest.

Typical Timelines and Processing Expectations

Know how delivery instructions affect pickup scheduling, carrier cutoffs, and billing to avoid delays and added charges.

Advance Notice Recommended:

Provide 24–72 hours for scheduled deliveries to secure carrier availability.

Same-Day Requests:

Acceptable only if carrier offers same-day pickup and access is guaranteed.

Cutoff Times:

Carrier-specific; verify local dispatch deadlines before scheduling.

Redelivery Windows:

Expect additional fees for missed delivery attempts outside the allowed window.

Record Retention:

Keep completed forms per retention policy for audits and claims.

Key Milestones from Submission to Receipt

Track milestones to monitor progress and to determine liability if delivery fails.

01

Submission Received

Form accepted and validated by the system.

02

Carrier Assignment

Carrier schedules pickup and assigns route.

03

In-Transit

Shipment is en route with tracking updated.

04

Delivery Confirmation

Signed acceptance recorded and stored as proof.

Common Preparation Mistakes to Avoid

Entering incomplete address details that work internally but fail postal verification and cause rerouting or delays.
Providing ambiguous access instructions such as 'call on arrival' without a reliable contact or reachable phone number.
Failing to note restricted hours or required permits, which can lead to denied site access and extra charges.
Skipping signature or date fields, leaving acceptance unverified and complicating liability or claims resolution.

Consequences of Inaccurate or Missing Information

Late Delivery: Added carrier fees

Returned Shipments: Return and redelivery costs

Liability Disputes: Unclear acceptance responsibility

Damaged Goods: Missing handling instructions

Compliance Gaps: Breach of contract terms

Billing Delays: Invoice disputes

Real-World Examples of Delivery Location Forms in Use

Organizations across real estate and healthcare use structured delivery forms to improve accuracy and compliance.

Martin Properties

Martin Properties standardized online delivery forms to avoid site access errors.

This reduced on-site delays and missed deliveries.
The company reported smoother closings and fewer vendor disputes because drivers had exact entrance instructions and preferred delivery windows recorded.

Fertility Centers of Illinois

Fertility Centers used secure forms for specimen transports requiring chain-of-custody details.

The forms included contact verification and handling notes.
The recorded delivery instructions and signed confirmations helped maintain compliance and improved traceability during inter-facility transfers.

eSignature Vendor Pricing and Feature Comparison

Compare common pricing and feature dimensions for eSignature platforms used to collect Delivery Location Form approvals and signatures.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	Yes
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No