Delta Tau Delta Event Planning Form

DELTA TAU DELTA EVENT PLANNING FORM

THIS EVENT PLANNING AGREEMENT (the Agreement) is entered into effective as of (Effective Date), by and between Client Name: (Client), and Event Planner/Vendor: (Planner).

WHEREAS

WHEREAS, Client is Delta Tau Delta chapter seeking event planning and coordination services for a social, philanthropic, or educational event; and

WHEREAS, Planner represents that it has the professional skill, experience, and personnel necessary to provide event planning, coordination, and related services described herein; and

WHEREAS, the parties desire to set forth the scope, payment terms, schedule, confidentiality obligations, and other material terms governing Planner’s services for the Event.

EVENT DETAILS

Location:

Event Date(s): From to . Time: From to .

Expected Attendance:    Alcohol Served: (select if alcohol will be present)

SCOPE OF WORK

Planner will provide professional event planning, vendor coordination, on-site management, and related services as set forth below. Planner’s specific responsibilities are described in the scope field. Client acknowledges that any services beyond this scope will require separate written approval and may incur additional fees.

RESPONSIBILITIES, PERMITS & INSURANCE

Planner is responsible for coordinating contracted vendors and venue logistics. Client is responsible for obtaining chapter-level approvals required by Delta Tau Delta policies and for communicating chapter rules to Planner. The party responsible for securing municipal permits shall be:

Insurance required: General liability coverage of at least per occurrence. Proof of insurance to be provided to Client no later than .

PAYMENT TERMS

Total Fee: $. Client shall pay Planner according to the schedule below.

Late Payment: Any undisputed amount not received within days of its due date shall accrue interest at or the maximum rate permitted by law, whichever is lower. Client is responsible for reasonable collection costs.

Check    ACH/Bank Transfer    Credit Card

TERM AND TERMINATION

Term Commencement Date: . Term End Date: .

Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within days after written notice. Additionally, either party may terminate for convenience upon days’ prior written notice; termination for convenience may require payment of prorated fees and non‑refundable expenses incurred through the termination date.

CONFIDENTIALITY

Each party acknowledges that during the performance of this Agreement it may receive confidential or proprietary information of the other party ("Confidential Information"). Confidential Information does not include information that (i) is or becomes publicly available through no fault of the receiving party; (ii) was rightfully available to the receiving party without restriction prior to its disclosure by the disclosing party; or (iii) is independently developed without reference to the disclosing party’s Confidential Information. The receiving party shall maintain the confidentiality of Confidential Information and not disclose it to any third party except to employees, agents, or contractors with a need to know and who are bound by confidentiality obligations at least as protective as those contained herein.

INDEMNIFICATION & LIABILITY

Planner shall indemnify, defend, and hold harmless Client and its officers, directors, members, and agents from and against any third‑party claims, liabilities, losses, damages, and expenses (including reasonable attorneys’ fees) arising from Planner’s negligent acts or willful misconduct in the performance of services. Client shall indemnify Planner to the extent claims arise from Client’s negligence or breach of this Agreement. Except for liability arising from gross negligence, willful misconduct, or indemnification obligations, neither party’s aggregate liability under this Agreement shall exceed the total fees paid to Planner under this Agreement.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles. Any legal action or proceeding arising under this Agreement shall be brought exclusively in the state or federal courts located in that state.

ENTIRE AGREEMENT

This Agreement, including all attachments and exhibits signed by the parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, negotiations, and agreements, whether written or oral. No amendment or modification of this Agreement shall be effective unless in writing and signed by authorized representatives of both parties.

MISCELLANEOUS PROVISIONS

Notices must be given in writing to the addresses provided by the parties. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions will remain in full force and effect. The parties are independent contractors and nothing in this Agreement creates a partnership, joint venture, or employment relationship.

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