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Design Colour Scheme Addendum

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DESIGN COLOUR SCHEME ADDENDUM

This Design Colour Scheme Addendum (the Addendum) is entered into as of to the Design Services Agreement identified below.

Parties

WHEREAS

WHEREAS, the parties entered into a Design Services Agreement dated (the Original Agreement) for design services; and

WHEREAS, the parties desire to amend the Original Agreement to specify a definitive colour scheme, application rules, and related delivery and payment terms as set forth in this Addendum.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree that the Original Agreement is amended as follows.

Scope of Work

The Designer will develop, document, and deliver the colour palette, colour usage guidelines, and exportable colour assets specified below (the Deliverables). The Deliverables will be used in connection with the design services described in the Original Agreement.

Colour Palette Specification

The colour palette shall consist of the primary, secondary and accent colours listed below. Each colour entry includes an identifier, hex code, and intended application.

Payment Terms

In consideration for the Designer's performance of the services set forth in this Addendum, the Client shall pay the Designer the fees described below.

Payments not received within thirty (30) days of the due date shall be subject to the late fee above and may, after ten (10) days' written notice, result in suspension of Deliverables until payment is made in full.

Term and Termination

This Addendum shall commence on and shall continue in effect until unless earlier terminated in accordance with this section.

Either party may terminate this Addendum for convenience upon days' prior written notice to the other party. Termination shall not relieve the Client of obligation to pay for services performed and Deliverables accepted prior to the effective date of termination.

Confidentiality

All non-public information exchanged by the parties in connection with the Deliverables, including colour specifications and application guidelines, shall be treated as Confidential Information under the Original Agreement. The receiving party shall not disclose, reproduce, or use such Confidential Information except as necessary to perform its obligations under the Original Agreement and this Addendum.

Notwithstanding the foregoing, Confidential Information shall not include information that (a) is or becomes generally known to the public through no fault of the receiving party; (b) was in the receiving party's rightful possession prior to disclosure; or (c) is required to be disclosed by law, provided the disclosing party is given prompt notice when legally permissible.

Ownership and License

Upon receipt of full payment for the Deliverables described herein, the Designer grants to the Client a non-exclusive, worldwide, perpetual license to use the final palette and colour assets as documented in the Deliverables for the Client's business purposes. The Designer retains the right to use non-confidential examples of the palette in its portfolio and marketing materials, subject to the confidentiality provisions above.

Approval and Revisions

The Client shall review submitted colour samples and provide consolidated feedback within days of delivery. The fee set forth in this Addendum includes rounds of revision. Additional revision rounds beyond that number will be billed at the Designer's published hourly rate or a mutually agreed fixed fee.

Final colour approvals must be provided in writing. The Client's written approval of the palette constitutes acceptance of the Deliverables described in this Addendum.

Governing Law

This Addendum shall be governed by and construed in accordance with the laws of the state of without regard to its conflicts of law principles.

Entire Agreement

Except as specifically modified by this Addendum, all terms and conditions of the Original Agreement remain in full force and effect. This Addendum, together with the Original Agreement and any other written amendments specifically referenced herein, constitute the entire agreement between the parties with respect to the subject matter hereof and supersede all prior and contemporaneous agreements and understandings, whether written or oral.

Execution

The parties acknowledge that an authorized representative of each party has read, understands, and agrees to be bound by the terms of this Addendum.

Client:

By:

Date:

Designer:

By:

Date:

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What the Design Colour Scheme Addendum Is

The Design Colour Scheme Addendum is a short, legally binding attachment to a master agreement that documents approved color palettes, color codes (HEX, RGB, CMYK, and Pantone), permitted uses, reproduction specifications, and ownership or license terms. It clarifies how colors should be applied across media, establishes testing and approval steps for production and digital assets, and records which party is responsible for enforcement and sign-off to reduce disputes over brand consistency.

Why a Colour Addendum Matters

A clear colour addendum reduces ambiguity, ensures consistent brand presentation, and sets enforceable usage limits and reproduction standards that prevent costly rework and brand dilution.

Why a Colour Addendum Matters

Core Elements to Include in the Addendum

Include defined palettes, technical color values, permitted contexts, reproduction tolerances, accessibility checks, and amendment rules to make the addendum actionable and defensible.

Color Palette

Primary and secondary colors listed with HEX, RGB, CMYK, and Pantone values plus usage notes for each.

Technical Codes

Precise color codes and acceptable tolerances for print and digital to avoid mismatches in production.

Usage Limits

Permitted contexts (logo, UI, packaging) and prohibited uses such as third-party rebranding or unauthorized color swaps.

Reproduction Specs

Print process guidance, ink limitations, color matching tolerances, and approved substrates for consistent output.

Accessibility

Contrast targets and alternatives for accessibility compliance, including WCAG considerations for digital uses.

Amendment Process

How to propose, approve, document, and record future palette changes, including notice periods and sign-off steps.

How to Complete and Attach the Addendum

Follow these sequential steps to prepare, review, and finalize the Design Colour Scheme Addendum so it integrates cleanly with the base agreement.

  • 01
    Prepare Palette: Assemble final HEX/RGB/CMYK/Pantone values and reference files.
  • 02
    Draft Addendum: Populate fields, define uses, set tolerances, and attach production notes.
  • 03
    Internal Review: Circulate to design, legal, and procurement for technical and contractual review.
  • 04
    Execute and Attach: Have authorized signatories sign, date, and attach the addendum to the master agreement.

Who Typically Prepares and Signs This Addendum

Final approval requires an authorized signatory from each contracting party to make the addendum binding and enforceable.

  • Design agencies and brand teams responsible for specifying and delivering color assets.
  • Client brand managers or marketing leads who control brand standards and approvals.
  • Legal, procurement, or in-house counsel who verify licensing and enforceability.

Who Signs and Why

Client Representative

Chief Marketing Officer or Brand Manager typically signs to confirm acceptance of palette and permitted uses and to authorize downstream production or distribution.

Design Agency

An authorized officer or account lead signs to warrant delivery of specified color assets and to accept any limited license obligations.

Digital Configuration for Online Completion

If you complete the addendum online, configure fields and authentication to match your approval workflow and retention needs.

Field Configuration
Required Fields Mark name, palette table, effective date, and signatures as mandatory.
Authentication Use email, SMS code, or stronger methods for high-assurance signers.
Templates Create a reusable addendum template for future projects to reduce setup time.
File Formats Accept PDF and DOCX for form fidelity and attach source swatches as PNG or ASE files.

Where to Send or File the Executed Addendum

Route executed copies to all parties, attach them to the main agreement, and store approved master files in a secure repository for production reference.

  • Attach to Contract: Append the signed addendum to the base contract for a single contractual record.
  • Distribute Copies: Send signed PDF copies to internal teams and external vendors.
  • Store Securely: Keep a master copy in a document management system or contract repository.
  • Provide to Production: Share approved swatches and tolerance notes with printers and developers.

Digital Signing and File Compatibility

Ensure the platform preserves attachment fidelity and audit trails; select one that supports attachments and produces a tamper-evident signed PDF for production use.

  • File Types: PDF, DOCX supported.
  • Integrations: CRM and cloud storage integrations recommended.
  • Authentication: Email or higher assurance options.

Typical Timing and Deadlines

Common schedule items include review windows, approval deadlines, production handoff, and amendment notice periods; set clear dates to avoid production delays.

Effective Date:

Date when the addendum takes effect; enter as MM/DD/YYYY.

Review Period:

Allow 3–7 business days for technical and legal review by each party.

Approval Deadline:

Set a clear approval cutoff to meet production schedules and avoid rush fees.

Production Handoff:

Coordinate with vendors at least 5–10 business days before print or release.

Amendment Notice:

Provide notice period (commonly 30 days) for proposed palette changes.

Common Preparation Mistakes to Avoid

  • Failing to record precise color codes leads to inconsistent branding across vendors and platforms, causing reprints and extra costs.
  • Using vague usage language like 'brand colors' without examples increases the chance of unauthorized or incorrect colour application.
  • Not attaching source swatches or production notes forces vendors to guess color matches, risking poor color reproduction.
  • Skipping stakeholder review (design, legal, procurement) can leave technical or contractual gaps that delay launch.

Risks and Consequences of a Defective Addendum

Brand Inconsistency: Damaged brand perception and customer confusion.
Production Errors: Costly reprints or delays.
Trademark Misuse: Potential infringement claims or loss of control.
Contract Breach: Remedies may include damages or corrective orders.
Vendor Disputes: Extended negotiations and project delays.
Additional Costs: Rush fees, color correction, and legal expenses.

Real-World Examples of Colour Addendum Use

Two concise cases show how an explicit addendum reduced disputes and sped production in different sectors.

Martin Properties (Real Estate)

A regional property manager standardized signage colors across developments to protect leasing recognition and avoid reprints.

  • The addendum required HEX plus Pantone and a 5-day approval window.
  • “I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.”

Fertility Centers of Illinois (Healthcare)

A healthcare provider locked patient-facing palette choices to meet accessibility requirements before site redesign.

  • The addendum specified contrast ratios and alternative palettes.
  • “The airSlate SignNow team has been exceptional, responsive, the API has been great, and we're extremely happy that we chose airSlate SignNow as a company.”

Required Information Summary

Parties: Full legal names
Effective Date: MM/DD/YYYY
Color Codes: HEX/RGB/CMYK/Pantone
Permitted Uses: Where and how colors apply
Signatures: Authorized signers and dates
Governing Law: State selected for interpretation

Example eSignature Options for Executing the Addendum

Comparison of typical vendor starting prices and features relevant for executing a Design Colour Scheme Addendum; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Frequently Asked Questions About This Addendum

Answers to common questions about e-signatures, notarization, amendments, and retention for the Design Colour Scheme Addendum.


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Practical Tips for Accurate Completion

Follow these practical recommendations to ensure the addendum is complete, unambiguous, and production-ready.

Be Precise
List exact color values, specimen images, and measurement tolerances rather than descriptive names alone.
Attach Source Files
Include original vector swatches and color libraries (ASE, AI, SVG) to prevent transcription errors.
Coordinate Early
Involve production vendors before final approval to confirm manufacturability and substrate compatibility.
Log Approvals
Record reviewer names, titles, and dates to create a clear audit trail for enforcement or future updates.
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