Design Review Minutes Template

DESIGN REVIEW MINUTES TEMPLATE

WHEREAS

WHEREAS, Client Name: (the "Client") and Design Firm: (the "Design Consultant") have convened a design review meeting to review design documents, deliverables, and decisions related to the Project described below; and

WHEREAS, these minutes are intended to record the attendees, key decisions, action items, schedule impacts, and any agreed contractual amendments or financial adjustments arising from the design review; and

WHEREAS, the parties intend for these minutes, when signed by authorized representatives of each party, to serve as an enforceable record of decisions and agreed next steps subject to the terms set forth herein.

MEETING DETAILS

Meeting Date:    Start Time:    End Time:

ATTENDEES

List all attendees and roles. Add rows as needed in final record.

AGENDA & KEY DISCUSSIONS

Agenda Items

DECISIONS / RESOLUTIONS

Record formal decisions made during the review. Each decision should identify the change, responsible party, and any schedule impact.

Responsible:    Due Date:

Responsible:    Due Date:

SCOPE OF WORK (AS AFFECTED)

Summarize any changes to the scope that were agreed at this review. If none, indicate 'No scope change agreed'.

PAYMENT TERMS (IF APPLICABLE)

If the design review results in a compensable change or additional services, the parties agree the following preliminary payment terms:

TERM AND TERMINATION

The provisions of these minutes and any associated changes to scope or compensation shall be effective as of Start Date: and shall continue until End Date: unless earlier terminated in accordance with the notice provisions below.

Termination Notice Period (days):

CONFIDENTIALITY

Each party acknowledges that, in connection with the Project and these minutes, it may receive Confidential Information of the other party. Confidential Information means non-public technical, business, and financial information disclosed in connection with the Project. Each party agrees to: (a) hold Confidential Information in confidence and not disclose it to third parties except to those employees or contractors who have a need to know and are bound by confidentiality obligations at least as protective as those set forth herein; (b) use Confidential Information solely for the purpose of performing obligations under the Project; and (c) take reasonable measures to protect such Confidential Information. Confidential Information does not include information which is or becomes publicly available other than by breach of this obligation, is already known by the recipient without obligation of confidentiality, or is required to be disclosed by law, regulation, or court order (provided the disclosing party is given prompt notice of such requirement and the disclosure is limited to the extent possible).

GOVERNING LAW

These minutes shall be governed by and construed in accordance with the laws of the Jurisdiction: without regard to conflict-of-law principles.

ENTIRE AGREEMENT

These minutes, together with any attachments or referenced change orders executed by the parties, constitute the entire agreement between the parties with respect to the matters addressed herein and supersede all prior oral or written communications. Any amendment or modification must be in writing and signed by authorized representatives of both parties.

ACKNOWLEDGMENTS

By signing below, each party acknowledges that the party's representative has authority to bind the party and that the contents of these minutes are a true and accurate record of the matters discussed and agreed at the meeting, subject to any reserved clarifications noted above.

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