Device Usage Guidelines

DEVICE USAGE GUIDELINES

This Device Usage Guidelines document (the "Guidelines") is entered into by and between (hereafter "Provider") and (hereafter "Recipient"). The parties agree to the terms set forth below effective as of (the "Effective Date").

WHEREAS

WHEREAS, Provider owns, leases, or administers electronic devices and related systems identified in Appendix A and wishes to establish rules governing access, use, maintenance, and security of such devices; and

WHEREAS, Recipient requires access to certain devices to perform services, conduct business operations, or otherwise carry out duties described herein; and

WHEREAS, the parties seek to allocate responsibilities for permissible use, data protection, incident reporting, payment for device-related services, and termination procedures through a binding policy.

SCOPE OF WORK

Devices covered by these Guidelines include, without limitation, hardware, peripherals, mobile devices, laptops, networked equipment, and any installed or issued software. Specific device inventory, serial numbers, and assignment records shall be maintained by Provider and updated as changes occur.

PERMITTED AND PROHIBITED USES

Recipient shall use devices only for authorized business purposes and in accordance with applicable Provider policies. The following uses are expressly permitted (check all that apply):

Business communication and collaboration

Operational tasks required for assigned duties

The following uses are prohibited at all times:

Unauthorised personal use that conflicts with Provider interests

Illegal, fraudulent, or malicious activities

Recipient shall not install unapproved software, alter device configurations, or bypass security controls. Any exceptions must be documented in writing and pre-approved by Provider.

SECURITY, MAINTENANCE, AND INCIDENT REPORTING

Recipient must comply with Provider's technical and physical security requirements, including but not limited to password protection, encryption, timely installation of updates, and secure storage. Recipient shall immediately report any suspected compromise, loss, theft, or malfunction of devices to Provider's designated contact within hours of discovery.

PAYMENT TERMS

Late payments shall incur a late fee equal to the greater of (i) % per month, or (ii) a fixed fee of , until payment is received in full. Recipient is responsible for reasonable collection costs and attorneys' fees incurred by Provider in enforcing unpaid obligations.

TERM AND TERMINATION

Term Commencement: . Term Conclusion: .

Either party may terminate these Guidelines for convenience upon written notice to the other party delivered at least days prior to termination. Provider may immediately suspend device access without prior notice where Recipient's use poses an imminent threat to security, violates law, or threatens harm to systems or data.

CONFIDENTIALITY

Recipient acknowledges that access to devices may provide access to confidential or proprietary information. Recipient shall (a) treat all non-public information obtained via devices as Confidential Information, (b) use such information only for the purposes authorized under these Guidelines, and (c) not disclose such Confidential Information to any third party except with Provider's prior written consent or as required by law. Confidential Information does not include information that is publicly known through no breach by Recipient or independently developed by Recipient without use of Provider Confidential Information.

Upon termination or upon Provider's request, Recipient shall promptly return or certify destruction of all devices, credentials, and copies of Confidential Information in Recipient's possession.

Recipient has read, understands, and agrees to the confidentiality obligations above.

AUDIT, COMPLIANCE AND REMEDIES

Provider reserves the right to audit device use and compliance with these Guidelines upon reasonable notice. If an audit reveals material noncompliance, Recipient shall promptly remedy the deficiency and reimburse Provider for reasonable audit costs. Material breach entitles Provider to injunctive or other equitable relief in addition to monetary damages.

GOVERNING LAW

These Guidelines shall be governed by and construed in accordance with the laws of , without regard to its conflicts of law principles.

ENTIRE AGREEMENT

These Guidelines, together with any appendices, schedules, and written approvals specifically incorporated herein, constitute the entire agreement between the parties regarding device use and supersede all prior discussions and understandings. Any amendment must be made in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

Recipient must complete Provider-required device security training prior to issuance or access.

CERTIFICATIONS AND ACKNOWLEDGMENTS

By signing below, each party represents and warrants that the individual signing is duly authorized to bind the party, has reviewed these Guidelines, and agrees to comply with and enforce the terms herein.

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