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Director Services Agreement

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DIRECTOR SERVICES AGREEMENT

This Director Services Agreement (the "Agreement") is entered into as of by and between , a organized under the laws of ("Company"), and ("Director").

RECITALS

WHEREAS, the Company desires to retain the services of Director to serve on the Company's board of directors and to perform such duties and responsibilities as set forth in this Agreement; and

WHEREAS, Director has the experience and qualifications necessary to perform such services and is willing to serve on the terms and conditions set forth herein; and

WHEREAS, the parties wish to set forth their entire agreement with respect to Director's services.

NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the parties agree as follows:

1. APPOINTMENT AND DUTIES

1.1 Appointment. The Company hereby appoints Director to serve as a member of the board of directors of the Company and Director accepts such appointment on the terms and conditions set forth in this Agreement.

1.2 Duties. Director shall perform the duties customarily associated with the office of director, including attending meetings, serving on committees, advising senior management and acting in the best interests of the Company. Director shall devote such time as is reasonably necessary to perform duties but shall not be required to devote full time to Company affairs.

1.3 Standard of Conduct. Director shall perform duties in good faith, with the care an ordinarily prudent person in a similar position would exercise under comparable circumstances, and in a manner reasonably believed to be in the best interests of the Company.

2. TERM

2.1 Term. The term of this Agreement shall commence on the Effective Date set forth above and shall continue for a period of unless earlier terminated in accordance with Section 10.

3. COMPENSATION

3.1 Fees. As full consideration for the services rendered hereunder, the Company shall pay Director a fee of per . Fees shall be payable in arrears within days after invoice.

3.2 Equity and Other Compensation. Any grant of equity or additional compensation shall be subject to separate written agreement executed by authorized representatives of the Company and Director.

4. EXPENSES

The Company shall reimburse Director for reasonable and necessary out-of-pocket expenses incurred in the performance of Director's duties, provided such expenses are documented in accordance with the Company's expense reimbursement policy and submitted within days of incurrence.

5. CONFIDENTIALITY

5.1 Confidential Information. Director shall hold in strict confidence and shall not, without prior written consent of the Company, disclose to any third party or use for Director's own benefit any confidential or proprietary information of the Company, including but not limited to business plans, financial information, customer lists, trade secrets and strategic initiatives.

6. CONFLICTS OF INTEREST

Director represents that Director has disclosed to the Company all existing material relationships that could reasonably be expected to create a conflict of interest. Director shall promptly disclose to the Company any new relationship, transaction or circumstance that could reasonably be expected to create a conflict and shall comply with the Company's conflict of interest policies.

Yes

7. INTELLECTUAL PROPERTY

Director agrees that any materials, inventions or improvements conceived or developed by Director in the course of performing services for the Company that relate to the Company's business shall be the exclusive property of the Company. To the extent permitted by law, Director hereby assigns to the Company all right, title and interest in such intellectual property and will execute documents reasonably requested to effectuate such assignment.

8. INDEMNIFICATION AND INSURANCE

8.1 Indemnification. To the fullest extent permitted by applicable law, the Company shall indemnify and hold harmless Director from and against all losses, liabilities, costs and expenses (including reasonable attorneys' fees) arising out of any claim relating to Director's service as a director, provided Director acted in good faith and in a manner reasonably believed to be in the best interests of the Company.

8.2 Insurance. The Company shall maintain director and officer liability insurance with coverage limits of not less than unless otherwise agreed in writing.

9. CONFIDENTIAL POST-TERMINATION OBLIGATIONS

Upon termination or expiration of this Agreement, Director shall promptly deliver to the Company all documents and materials containing Confidential Information and shall continue to be bound by the confidentiality obligations set forth in Section 5 for a period of years.

10. TERMINATION

10.1 Termination for Convenience. Either party may terminate this Agreement without cause upon days' prior written notice to the other party.

10.2 Termination for Cause. Either party may terminate this Agreement immediately for material breach by the other party that is not cured within days after written notice specifying the breach.

11. NOTICES

All notices, demands and communications required or permitted under this Agreement shall be in writing and shall be delivered by hand, overnight courier, or certified mail to the addresses set forth below or to such other address as a party designates by notice.

12. AMENDMENTS; WAIVER

This Agreement may be amended or modified only by a written instrument signed by both parties. No failure or delay by either party in exercising any right shall operate as a waiver, and no single or partial exercise of any right shall preclude further exercise of that or any other right.

13. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of law principles.

14. ENTIRE AGREEMENT

This Agreement, together with any attachments or written instruments executed contemporaneously herewith, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings and agreements between the parties.

15. SEVERABILITY

If any provision of this Agreement is held to be invalid, illegal or unenforceable, the remaining provisions shall continue in full force and effect and the parties shall negotiate in good faith to replace the invalid provision with a valid provision that most closely approximates the parties' original intent.

16. COUNTERPARTS; ELECTRONIC SIGNATURES

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means (including PDF or facsimile) shall be deemed original signatures for all purposes.

17. MISCELLANEOUS

17.1 Relationship of Parties. Director is an independent contractor for all purposes and nothing in this Agreement shall be construed to create an employer-employee relationship, partnership, joint venture or agency relationship between the parties.

17.2 Survival. The provisions of this Agreement that by their nature survive termination shall survive such termination, including but not limited to Sections 5 (Confidentiality), 7 (Intellectual Property), 8 (Indemnification and Insurance) and 14 (Entire Agreement).

Company Printed Name:

By:

Date:

Director Printed Name:

By:

Date:

Enter text✕

What a Director Services Agreement Is and why it matters

A Director Services Agreement is a written contract that sets out the duties, term, compensation, confidentiality, and governance expectations for an individual serving on a company board or as a statutory director. It clarifies whether the director acts as an officer, employee, or contractor for compensation, expense reimbursement, and indemnity purposes. The agreement typically complements corporate bylaws and minutes, and it can contain non-compete, IP assignment, and conflict-of-interest provisions to reduce disputes about authority, duties, and post‑term restrictions.

Why use a Director Services Agreement

A clear written agreement protects the company and its directors by defining responsibilities, compensation, termination rights, and confidentiality. It reduces ambiguity at board meetings, supports compliance with fiduciary duties, and documents indemnity and liability limits for third parties and insurers.

Why use a Director Services Agreement

Who typically completes or signs a Director Services Agreement

These agreements are prepared and signed by companies appointing directors and by the directors themselves; counsel often reviews them before execution.

  • Corporate legal teams and general counsel handling director onboarding and governance documentation.
  • Board chairs, corporate secretaries, and executive officers responsible for recording appointments and obligations.
  • Independent directors, nonexecutive directors, and prospective board members negotiating terms before joining the board.

Stepwise process to complete and execute the agreement

Follow a clear sequence to prepare, approve, sign, and file the agreement to ensure corporate authorization and enforceability.

  • 01
    Draft: Prepare agreement reflecting board resolution and counsel input.
  • 02
    Approve: Obtain board or committee approval in minutes.
  • 03
    Sign: Collect signatures, including any required witness or notary steps.
  • 04
    Record: File executed copy in the corporate minute book and personnel records.

Core provisions to include in a professional Director Services Agreement

A complete agreement balances role clarity, risk allocation, compensation mechanics, and post‑service protections to align director and company expectations.

Services

Describe duties, board and committee participation, meeting frequency, and any special project responsibilities to set expectations and limits.

Term

Specify the service start date, term length or ongoing status, renewal conditions, and effective termination mechanisms for both parties.

Compensation

State cash fees, equity grants, expense reimbursement procedures, payment timing, and applicable withholding or tax reporting obligations.

Confidentiality

Include confidentiality, data protection, and IP assignment clauses where appropriate; specify duration and carve-outs for disclosure required by law.

Indemnity

Define indemnification scope, advancement of expenses, and any limits consistent with the corporation's bylaws and state law.

Termination

Describe cause/non‑cause termination, notice periods, post-termination obligations, and treatment of accrued compensation or unvested equity.

Data and security details to consider when storing or signing the agreement

Encryption in transit: TLS 1.2/1.3
Encryption at rest: AES-256
Compliance certifications: SOC 2 Type II, ISO 27001
eSignature law: ESIGN and UETA compliant
HIPAA support: BAA available
Accessibility: WCAG 2.0 Level AA

Common legal risks and penalties if the agreement is incorrect

Invalid authorization: Board actions challenged
Tax reporting: Incorrect 1099/W-2 classification
Breach of fiduciary duty: Personal liability exposure
Indemnity gaps: Uncovered defense costs
Notary errors: Execution challenged
Confidentiality breach: Regulatory fines

Avoidable mistakes when preparing a Director Services Agreement

  • Failing to document board authorization and minutes that approve the director's appointment, which can undermine corporate records and internal control.
  • Using vague compensation terms or failing to specify tax treatment, leading to misclassification and potential IRS reporting penalties.
  • Omitting indemnity or insurance language aligned with corporate bylaws, exposing directors to uninsured litigation costs and remedial claims.
  • Neglecting data protection or confidentiality clauses when confidential information will be shared, risking regulatory or contractual breaches.

How electronic completion and routing generally works

An eSignature workflow maps roles, fields, authentication, and storage so parties can sign remotely while preserving an audit trail and legal validity.

  • Upload: Place signature and data fields in the document.
  • Assign: Designate signers in the required order.
  • Authenticate: Use email, SMS, or stronger verification.
  • Archive: Store signed copy with audit trail.

Typical eSigning workflow settings for Director Services Agreements

Configure field types, authentication, reminders, and retention before sending to ensure compliance and a complete record.

Field Configuration
Signature Field Required; include printed name and date fields
Authentication Email plus SMS code for higher assurance
Routing Order Company approver first, then director
Retention Retain signed PDF with audit trail

Platform and integration considerations for eSigning

Confirm supported file formats, authentication options, and integrations before sending the agreement for signature.

  • File formats: PDF, DOCX supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, KBA, SSO

Key timing items to track when issuing a Director Services Agreement

Track approval and notification deadlines to ensure corporate authorization and timely recordkeeping of director appointments.

Effective Date Selection:

Set the service start date and confirm with board resolution.

Board Approval Date:

Record approval in minutes on or before effective date.

Notice Periods:

Respect any termination or resignation notice specified in the agreement.

Tax Reporting Deadlines:

Classify payments correctly for W-2 or 1099 filings by Jan 31 deadlines.

Record Retention Start:

Begin retention from execution and maintain per policy.

Milestones from negotiation to recordkeeping

A simple milestone timeline helps coordinate draft review, approvals, signatures, and filing so corporate governance is complete.

01

Draft Agreement

Finalize terms with counsel and affected parties.

02

Board Resolution

Obtain formal approval and document minutes.

03

Execution

Collect signatures and complete any notarization if required.

04

Minute Book Filing

Store executed agreement with corporate records and HR files.

How a Director Services Agreement compares to related agreements

Compare core differences to choose the right document when engaging a director, consultant, or employee.

Criteria Director Services Agreement Employment Agreement
Relationship board role, fiduciary employer-employee, payroll
Benefits board fees, equity salary, health benefits
Termination notice, cause provisions termination and severance rules
Tax Reporting consultant or director reporting w-2 payroll reporting

Comparison of common eSignature vendors for signing Director Services Agreements

Pricing and features vary by vendor and plan; signNow is listed first per platform comparisons and each column shows representative starting price and capability notes.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Representative examples of Director Services Agreements in practice

Two concise examples show common use cases and practical outcomes when the agreement is used correctly.

Board Appointment — Optica Ventures LLC

Optica appointed an external director for governance oversight

  • Director received quarterly fees and expense reimbursement
  • Properly documented indemnity and meeting attendance rules reduced later disputes about authority and compensation.

Director Engagement — Martin Properties

A property firm retained a nonexecutive director for project approvals

  • Compensation included equity vesting tied to performance milestones
  • Clear termination and conflict-of-interest clauses protected both parties during sale negotiations.

Typical signatories and their roles

Board Secretary

Responsible for preparing the agreement, coordinating board approval, and ensuring the executed document is filed in the corporate minute book. They verify corporate authority and ensure required corporate resolutions are attached.

Independent Director

A nonexecutive appointee who reviews the agreement to confirm compensation, fiduciary duties, and indemnity terms. They often negotiate confidentiality and IP clauses and may request counsel review before signing.

Frequently asked questions about Director Services Agreements

Answers to common questions about signing, enforceability, notarization, and electronic execution.


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