Services
Describe duties, board and committee participation, meeting frequency, and any special project responsibilities to set expectations and limits.
A clear written agreement protects the company and its directors by defining responsibilities, compensation, termination rights, and confidentiality. It reduces ambiguity at board meetings, supports compliance with fiduciary duties, and documents indemnity and liability limits for third parties and insurers.
These agreements are prepared and signed by companies appointing directors and by the directors themselves; counsel often reviews them before execution.
Describe duties, board and committee participation, meeting frequency, and any special project responsibilities to set expectations and limits.
Specify the service start date, term length or ongoing status, renewal conditions, and effective termination mechanisms for both parties.
State cash fees, equity grants, expense reimbursement procedures, payment timing, and applicable withholding or tax reporting obligations.
Include confidentiality, data protection, and IP assignment clauses where appropriate; specify duration and carve-outs for disclosure required by law.
Define indemnification scope, advancement of expenses, and any limits consistent with the corporation's bylaws and state law.
Describe cause/non‑cause termination, notice periods, post-termination obligations, and treatment of accrued compensation or unvested equity.
| Field | Configuration |
|---|---|
| Signature Field | Required; include printed name and date fields |
| Authentication | Email plus SMS code for higher assurance |
| Routing Order | Company approver first, then director |
| Retention | Retain signed PDF with audit trail |
Confirm supported file formats, authentication options, and integrations before sending the agreement for signature.
Set the service start date and confirm with board resolution.
Record approval in minutes on or before effective date.
Respect any termination or resignation notice specified in the agreement.
Classify payments correctly for W-2 or 1099 filings by Jan 31 deadlines.
Begin retention from execution and maintain per policy.
Finalize terms with counsel and affected parties.
Obtain formal approval and document minutes.
Collect signatures and complete any notarization if required.
Store executed agreement with corporate records and HR files.
| Criteria | Director Services Agreement | Employment Agreement |
|---|---|---|
| Relationship | board role, fiduciary | employer-employee, payroll |
| Benefits | board fees, equity | salary, health benefits |
| Termination | notice, cause provisions | termination and severance rules |
| Tax Reporting | consultant or director reporting | w-2 payroll reporting |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Optica appointed an external director for governance oversight
A property firm retained a nonexecutive director for project approvals
Responsible for preparing the agreement, coordinating board approval, and ensuring the executed document is filed in the corporate minute book. They verify corporate authority and ensure required corporate resolutions are attached.
A nonexecutive appointee who reviews the agreement to confirm compensation, fiduciary duties, and indemnity terms. They often negotiate confidentiality and IP clauses and may request counsel review before signing.