Identity
Collect full legal name, aliases, date of birth, and government ID details. Accurate identifiers are essential for background checks, sanctions screening, and insurer identity-proofing procedures.
A Directors and Officers Questionnaire centralizes disclosures that underlie board governance, D&O underwriting, and regulatory compliance. It reduces information gaps, speeds due diligence, and supports accurate insurance and proxy disclosures while establishing a documented record for internal and external reviewers.
Typical users include corporate secretaries, general counsel, risk officers, insurers, and prospective directors and HR.
Use this questionnaire to standardize vetting, fulfill insurer requests, and document disclosures for audits and board records.
Collect full legal name, aliases, date of birth, and government ID details. Accurate identifiers are essential for background checks, sanctions screening, and insurer identity-proofing procedures.
Document current and prior employer names, titles, dates of service, and material responsibilities. Discrepancies can trigger further investigation during diligence or underwriting and reference contacts.
List pending and prior lawsuits, regulatory investigations, settlements, and judgments with dates and case numbers. Full disclosure prevents surprise underwriting exclusions or coverage disputes later.
Disclose direct and indirect securities holdings, option grants, vesting schedules, and trading activities. This information supports insider trading, conflict analysis, and disclosure obligations to regulators.
Provide current D&O policy limits, carriers, retention amounts, loss history, and prior claims. Accurate insurance histories affect renewal terms and retroactive coverage determinations and endorsements.
Include signer attestations for accuracy, disclosure of conflicts, and consent to background checks. Misstatements can void coverage or trigger indemnity obligations and lead to civil penalties.
| Workflow Field Name and Purpose | How to set this field in the workflow for routing and validation. |
|---|---|
| Signer Authentication Method (type and level) | Email link, SMS code, or KBA per risk profile. |
| Document Fields and Validation Rules | Use required fields, conditional display, and format checks. |
| Reviewer Routing and Approvals Steps | Sequential or parallel reviewer paths with notification settings. |
| Audit Trail and Retention Settings | Store timestamps, IP, and event logs for compliance. |
Platforms should support secure upload, role-based access, notarization options, and audit trails for Director and Officer disclosures.
Complete before initial board meeting or within 30 days.
Conduct yearly updates or when material changes occur.
Provide up-to-date questionnaire at each renewal request.
Report material litigation, indictment, or regulatory inquiry promptly.
Ensure signed copies are retrievable for auditors and insurers.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |