Establishing secure connection…Loading editor…Preparing document…

Disclosure Statement Form

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

STATE OF WASHINGTON SELLER’S DISCLOSURE STATEMENT FOR IMPROVED RESIDENTIAL REAL ESTATE

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer is "yes" to any * items, please explain on attached sheets. For your protection you must date and sign each page of this disclosure statement and each attachment.

THE FOLLOWING DISCLOSURES ARE MADE BY SELLER ABOUT THE CONDITION OF THE PROPERTY LOCATED AT ("THE PROPERTY"), OR AS LEGALLY DESCRIBED ON ATTACHED EXHIBIT A.

Seller is/ is not occupying the property.

I. SELLER'S DISCLOSURES:

1. TITLE

A. Do you have legal authority to sell the property? Yes No Don't know

*B. Is title to the property subject to any of the following? (1) First right of refusal (2) Option (3) Lease or rental agreement (4) Life estate? Yes No Don't know

*C. Are there any encroachments, boundary agreements, or boundary disputes? Yes No Don't know

*D. Is there a private road or easement agreement for access to the property? Yes No Don't know

*E. Are there any Rights-of-way, easements, or access limitations that may affect the Buyer's use of the property? Yes No Don't know

*F. Are there any written agreements for joint maintenance of an easement right-of-way? Yes No Don't know

*G. Is there any study, survey project, or notice that would adversely affect the property? Yes No Don't know

*H. Are there any pending or existing assessments against the property? Yes No Don't know

*I. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the property that would affect future construction or remodeling? Yes No Don't know

*J. Is there a boundary survey for the property? Yes No Don't know

*K. Are there any covenants, conditions, or restrictions which affect the property? Yes No Don't know

2. WATER

A. Household Water

(1) The source of water for the property is: Private or publicly owned water system Private well serving only the subject property

*If shared, are there any written agreements? Yes No Don't know

*(2) Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source? Yes No Don't know

*(3) Are there any known problems or repairs needed? Yes No Don't know

(4) During your ownership, has the source provided an adequate year-round supply of potable water? Yes No Don't know

*(5) Are there any water treatment systems for the property? Yes No Don't know Leased Owned

*(6) Are there any water rights for the property associated with its domestic water supply? Yes No Don't know

*(7) Are there any defects in the operation of the water system (e.g. pipes, tank, pump, etc.)?

B. Irrigation Water

(1) Are there any irrigation water rights for the property, such as a water right, permit, certificate, or claim? Yes No Don't know

*(a) If yes, has all or any portion of the water right not been used for five or more successive years? Yes No Don't know

*(b) If so, is the certificate available? Yes No Don't know

*(c) If so, has the water right permit, certificate, or claim been assigned, transferred, or changed? Yes No Don't know

(2) Does the property receive irrigation water from a ditch company, irrigation district, or other entity?

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property? Yes No Don't know

*(2) If yes, are there any defects in the system? Yes No Don't know

*(3) If yes, is the sprinkler system connected to irrigation water? Yes No Don't know

3. SEWER/ON-SITE SEWAGE SYSTEM

A. The property is served by: Public sewer system On-site sewage system Other disposal system

B. If public sewer system service is available to the property, is the house connected to the sewer main? Yes No Don't know

*C. Is the property subject to any sewage system fees or charges in addition to those covered in your regularly billed sewer or on-site sewage system maintenance service? Yes No Don't know

D. If the property is connected to an on-site sewage system:

*(1) Was a permit issued for its construction, and was it approved by the local health department or district following its construction? Yes No Don't know

(2) When was it last pumped?

*(3) Are there any defects in the operation of the on-site sewage system? Yes No Don't know

(4) When was it last inspected? By whom:

(5) For how many bedrooms was the on-site sewage system approved?

E. Are all plumbing fixtures, including laundry drain, connected to the sewer/on-site sewage system? Yes No Don't know

*F. Have there been any changes or repairs to the on-site sewage system? Yes No Don't know

G. Is the on-site sewage system, including the drainfield, located entirely within the boundaries of the property? Yes No Don't know

H. Does the on-site sewage system require monitoring and maintenance services more frequently than once a year? Yes No Don't know

4. STRUCTURAL

*A. Has the roof leaked? Yes No Don't know

*B. Has the basement flooded or leaked? Yes No Don't know

*C. Have there been any conversions, additions, or remodeling? Yes No Don't know

*(1) If yes, were all building permits obtained? Yes No Don't know

*(2) If yes, were all final inspections obtained? Yes No Don't know

D. Do you know the age of the house? Yes No Don't know Year of original construction:

*E. Has there been any settling, slippage, or sliding of the property or its improvements? Yes No Don't know

*F. Are there any defects with the following? Check applicable items:

*G. Was a structural pest or "whole house" inspection done? Yes No Don't know When and by whom:

H. During your ownership, has the property had any wood destroying organism or pest infestation? Yes No Don't know

I. Is the attic insulated? Yes No Don't know

J. Is the basement insulated? Yes No Don't know

5. SYSTEMS AND FIXTURES

*A. If any of the following systems or fixtures are included with the transfer, are there any defects?

*B. If any of the following fixtures or property is included with the transfer, are they leased? Yes No Don't know

*C. Are any of the following kinds of wood burning appliances present at the property? If yes, are all of the wood stoves or fireplace inserts certified by the U.S. Environmental Protection Agency as clean burning appliances? Yes No Don't know

D. Is the property located within a city, county, or district or within a department of natural resources fire protection zone that provides fire protection services? Yes No Don't know

E. Is the property equipped with carbon monoxide alarms? Yes No Don't know

F. Is the property equipped with smoke alarms? Yes No Don't know

6. HOMEOWNERS' ASSOCIATION / COMMON INTERESTS

A. Is there a Home Owners' Association? Yes No Don't know

B. Are there regular periodic assessments? $ per Month Year Other

*C. Are there any pending special assessments? Yes No Don't know

*D. Are there any shared "common areas" or any joint maintenance agreements? Yes No Don't know

7. ENVIRONMENTAL

*A. Have there been any flooding, standing water, or drainage problems on the property that affect the property or access to the property? Yes No Don't know

*B. Does any part of the property contain fill dirt, waste, or other fill material? Yes No Don't know

*C. Is there any material damage to the property from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides? Yes No Don't know

D. Are there any shorelines, wetlands, floodplains, or critical areas on the property? Yes No Don't know

*E. Are there any substances, materials, or products on the property that may be environmental concerns? Yes No Don't know

*F. Has the property been used for commercial or industrial purposes? Yes No Don't know

*G. Is there any soil or groundwater contamination? Yes No Don't know

*H. Are there transmission poles or other electrical utility equipment installed, maintained, or buried on the property that do not provide utility service to the structures on the property? Yes No Don't know

*I. Has the property been used as a legal or illegal dumping site? Yes No Don't know

*J. Has the property been used as an illegal drug manufacturing site? Yes No Don't know

*K. Are there any radio towers in the area that may cause interference with cellular telephone reception? Yes No Don't know

8. MANUFACTURED AND MOBILE HOMES

If the property includes a manufactured or mobile home:

*A. Did you make any alterations to the home? Yes No Don't know

*B. Did any previous owner make any alterations to the home? Yes No Don't know

*C. If alterations were made, were permits or variances for these alterations obtained? Yes No Don't know

9. FULL DISCLOSURE BY SELLERS

A. Other conditions or defects: Are there any other existing material defects affecting the property that a prospective buyer should know about? Yes No Don't know

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

DATE

SELLER

SELLER

II. BUYER'S ACKNOWLEDGMENT

Buyer hereby acknowledges the disclosures and understands the right to rescind as stated in the form.

DATE

BUYER

BUYER

Enter text✕

What a Disclosure Statement Form Is and When It’s Used

A Disclosure Statement Form documents material facts, conflicts, or statutory disclosures required by law or contract and records a party’s acknowledgement. Common uses include real estate property condition disclosures, professional conflict-of-interest notices, financial disclosures, and consumer-facing statements required under state rules. Properly completed disclosure forms identify parties, describe disclosed items, set effective dates, and include signature blocks. The form creates a written record that supports compliance, reduces misunderstandings, and provides evidence for audits, regulatory reviews, or contract enforcement when retained in accordance with applicable retention rules.

Why the Disclosure Statement Form Matters

A clear Disclosure Statement Form reduces legal and regulatory uncertainty by recording material facts and signer acknowledgement, aiding compliance with ESIGN, UETA, HIPAA (where applicable), and state disclosure laws.

Why the Disclosure Statement Form Matters

Who Typically Completes a Disclosure Statement Form

Organizations and individuals use disclosure statements across industries when law or contract requires transparent disclosure of facts or relationships.

  • Real estate brokers and sellers confirm known property defects and statutory seller disclosures to prospective buyers.
  • Healthcare providers attach privacy or PHI disclosure addenda when sharing patient information under HIPAA.
  • Corporations and professionals report conflicts of interest, financial relationships, or material facts to clients and regulators.

Completion responsibility varies: the disclosing party drafts details, third parties verify accuracy, and recipients sign to acknowledge receipt and understanding.

Step-by-Step: How to Complete the Disclosure Statement Form

Follow these sequential steps to prepare, verify, and finalize the disclosure with minimal errors.

  • 01
    Gather Documents: Collect supporting records, dates, and identification before drafting the disclosure.
  • 02
    Draft Clear Text: Write factual, dated descriptions and avoid speculative language that could create ambiguity.
  • 03
    Review for Accuracy: Have a supervisor or counsel verify facts and confirm required legal language is present.
  • 04
    Sign and Date: Ensure all required signers sign, date, and add printed names and titles where applicable.

Typical Processing Flow for a Disclosure Statement Form

A clear processing workflow reduces delays and preserves the chain of custody for the disclosure record.

  • Prepare Draft: Author inputs facts, attaches supporting documents, and sets the Effective Date.
  • Internal Review: Compliance or counsel reviews for completeness and mandatory statutory language.
  • Send for Signature: Document is routed to recipients with defined signer order and authentication levels.
  • Archive Record: Final signed copy and audit trail are stored per retention policy and regulatory requirements.

Digital Signing and Technical Requirements

Choose a platform that supports secure e-signing, audit trails, and the integrations required by your workflow.

  • Authentication: Email, SMS code, or KBA depending on risk level and state requirements.
  • Formats: PDF, DOCX, and PDF/A exports for long-term preservation.
  • Integrations: Connects with CRM, ERP, and cloud storage systems for routing and retention.

Configuring an Online Workflow for Disclosures

Map form fields to workflow settings to automate routing, notifications, and retention.

Field Configuration
Signer Roles Assign signer order and role-based access.
Authentication Mode Choose Email, SMS, or KBA as needed.
Auto-Routing Enable conditional forwarding after signature.
Retention Tag Apply metadata for required retention period.

How Disclosure Forms Differ from Similar Documents

Compare common document types that may be confused with a Disclosure Statement Form to select the correct template.

Criteria Disclosure Statement Contract Affidavit
Purpose inform bind parties sworn facts
Signature Type acknowledgement acceptance notarized
Legal Weight varies by statute enforceable obligation evidence under oath
Typical Use regulatory or transactional commercial terms court or admin filings

Key Elements of a Professional Disclosure Statement Form

A complete form combines standardized headings, concise factual disclosure, clear signer attributions, and robust recordkeeping fields to support legal validity.

Heading

A clear title and transaction identifier ensure the disclosure is associated with the correct matter and aid retrieval during audits or disputes.

Parties

Full legal names, addresses, and roles for discloser and recipient; accurate party data supports service, enforcement, and cross-referencing with related agreements.

Material Facts

A factual, dated description of what is being disclosed, including relevant dates, amounts, or locations to reduce ambiguity and downstream disputes.

Legal References

Cite statutory or contractual provisions that require the disclosure where applicable to show the disclosure’s legal basis and scope.

Signature Block

Designated signature fields for all parties, with printed names, titles, dates, and eSignature metadata to ensure attribution and traceability.

Attachments

A clear attachments list pointing to supporting documents, photos, or reports to substantiate the disclosed facts for reviewers and regulators.

Common Preparation Mistakes to Avoid

  • Using vague language that fails to identify the specific facts being disclosed, which can lead to disputes and regulatory questions.
  • Omitting signer titles or printed names, making it difficult to verify authority and causing acceptance or enforcement issues.
  • Failing to attach supporting documents or evidentiary material, weakening the disclosure’s evidentiary value during audits or litigation.
  • Using incorrect dates or inconsistent record copies, which can create gaps in the audit trail and complicate regulatory compliance.

Consequences of an Incorrect or Missing Disclosure

Regulatory Fines: Monetary penalties under sectoral rules, potentially including HIPAA fines.
Contract Rescission: Contracts may be voided or rescinded for material nondisclosure.
Civil Liability: Damages claims for misrepresentation or omission.
Criminal Exposure: Intentional concealment can trigger criminal charges in narrow circumstances.
Reputational Harm: Loss of trust and future business opportunities.
Tax Consequences: Incorrect financial disclosures can lead to IRS audits and penalties.

Key Milestones From Draft to Archive

Track milestone stages to maintain a defensible record and meet any statutory or contractual timing obligations.

01

Draft Completion

Finalize factual content and attach supporting documents before review.

02

Internal Approval

Compliance or counsel signs off on required language and scope.

03

External Delivery

Send to recipient and capture acknowledgment or signature.

04

Archival

Store final signed record with audit trail for the applicable retention period.

Timing Considerations and Common Deadlines

Certain disclosure obligations are time-sensitive; know when to deliver and how long to retain records to satisfy regulators or counterparties.

Delivery on Request:

Provide disclosures promptly when contract or statute requires disclosure upon request.

Pre-Transaction Disclosure:

Deliver required disclosures before material transaction steps such as offer acceptance or closing.

Signature Date:

Sign and date when the facts are current; retroactive dates can impair credibility.

Record Retention Start:

Retention typically begins on the signature or filing date, depending on the statute.

Periodic Updates:

Update disclosures when material facts change during the transaction lifecycle.

eSignature Vendor Comparison for Disclosure Workflows

Compare common vendor pricing and feature availability for organizations digitizing Disclosure Statement Forms; signNow is listed first per platform comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Disclosure Statement Forms

Answers to common questions about validity, notarization, signatures, and electronic submission for Disclosure Statement Forms.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users